Billing Assistant

Job Description

Clifford Chance US LLP is seeking a full-time Billing Assistant. The Billing Assistant will be responsible for supporting the client billing process. This role will collaborate and liaise with Billing Coordinators partners associates and secretaries in connection with various aspects of client billing. The Billing Assistant will also be responsible for assisting with revising bill/time entry narratives coordinating client billing cycles and working closely with the billing team to prepare client invoices. This position can be located in any of our three US offices (New York Washington DC or Houston TX) and will report to the Billing Supervisor.

RESPONSIBILITIES:

• Assist with all aspects of the monthly client billing process and distribution of invoices to clients.
• Prepare and distribute monthly prebills to the responsible billing partners and their teams under the guidance of Billing Coordinators. 
• Process and incorporate comments and revisions from partners and associates on prebills ensuring changes are accurately reflected. 
• Monitor time and disbursement transfers and write-offs ensuring the necessary approvals are obtained in accordance with firm policy before processing them in the billing system. 
• Prepare and distribute draft bills for attorney review and approval. 
• Confirm billing partner approvals are obtained before finalizing and issuing invoices. 
• Assist with preparing submitting and monitoring e-bills and update e-billing workflow notes as necessary. 
• Post finalized bills in the firms billing system and assist in coordinating their delivery to clients. 
• Ensure each posted bills backup documentation is properly saved in the designated billing folder within the firms document management system (iManage). 
• Liaise with billing partners and attorneysin coordination with Billing Coordinatorsregarding matter billing status special billing arrangements (e.g. fee caps fixed fees) and any required clarifications. 
• Develop familiarity with Work-In-Progress (WIP) provisions and assist in monitoring aged WIP and special discounts for matters to support billing partners in meeting monthly billing goals. 
• Review and ensure compliance of billing matters with Clifford Chance client agreements and outside counsel billing guidelines flagging any discrepancies to the Billing Coordinator or Supervisor. 
• Assist in setting up new matters in e-billing systems ensuring correct time increments rates discounts e-billing codes and matter file numbers are applied as directed. 
• Verify client- or matter-specific fee arrangements are properly reflected for each matter to ensure accurate billing and WIP accrual. 
• Coordinate with the Accounts Payable team to help resolve any vendor billing discrepancies related to client matters. 
• Maintain billing files and documentation in accordance with the firms billing policies and audit requirements. 
• Respond to routine partner and client billing inquiries in a timely professional manner and escalate complex issues to the Billing Supervisor and/or Billing Coordinator as needed. 
• Assist with billing reports and projections by gathering data and preparing monthly billing projection reports and other billing analyses as requested by attorneys or management. 

Qualifications :

REQUIREMENTS:

• 1 years of relevant billing accounting or finance experience; experience in a law firm or professional services environment strongly preferred. 
• Bachelors degree in Business Accounting Finance or a related field preferred.
• Strong client service orientation with the ability to build a positive rapport with internal clients (attorneys staff) and external clients when needed. 
• Ability to work under pressure and remain flexible when juggling multiple competing deadlines (especially during month-end/quarter-end billing periods). 
• Detail-oriented and analytical with strong critical thinking and problem-solving skills to identify billing issues and assist in resolving them proactively. 
• Excellent time management organizational and interpersonal skills with the ability to prioritize tasks efficiently in a fast-paced environment. 
• Strong written and verbal communication skills with a professional demeanor. 
• Proficiency in Microsoft Office (especially Excel) and familiarity with billing software and document management systems; experience with legal billing platforms (e.g. Elite 3E Aderant e-billing portals) is a plus. 
• Ability to work independently on routine tasks with minimal supervision while effectively collaborating within a team-oriented billing department. 
• Must be able to work outside core business hours as needed particularly during peak billing periods (e.g. month-end). 
• Must be able to comply with the Firms Agile Working Policy which requires employees to work from the office at least three days each calendar week. 
• Must be independently legally authorized to work in the United States. 

Clifford Chance US LLP offers a comprehensive benefits and compensation package. The salary range for this role is $65000-$83000. The actual salary will be commensurate with the candidates qualifications and relevant experience.

Additional Information :

Additional Information

Equal opportunities

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age.  This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here.

Remote Work :

No

Employment Type :

Full-time