Bilingual Executive Assistant

Join the dynamic team at Antonini & Cohen as a Bilingual Executive Assistant where youll play a crucial role in our mission-driven legal practice. As part of our nationally renowned immigration law firm youll be at the forefront of helping individuals families and businesses achieve their dreams. Youll enjoy a supportive work environment with opportunities for mentorship growth and professional development. Your contributions here are significant as you assist during pivotal moments in clients lives making an immediate and meaningful impact.

We offer a vibrant company culture with competitive compensation and a comprehensive benefits package including paid time off health insurance options and a 401(k) with employer contributions. At Antonini & Cohen your career advancement is a priority and youll be surrounded by a collaborative team that values your growth. If youre ready to be part of a community that shapes the future and empowers others lets embark on this journey together.

• Provide interpreting and intake tasks at client and potential client consultations as well as document review and assessment with the Attorney at those appointments.

• Manage calendar and appointments schedule team meetings client calls and detainee Skype calls; send reminders; reschedule appointments; find coverage when out of office.

• Manage email inbox (100 emails daily) by drafting correspondence delegating or flagging for urgency.

• Distribute government agency emails to case managers.

• Oversee all incoming mail to ensure that deadlines interviews and hearings are accurately entered into the case management system by case managers and that meetings are scheduled accordingly.

• Monitor all new client hires and ensure case managers set up files correctly in the case management system and add deadlines reminders etc.

• Screen and handle calls from clients and consultations.

• Follow up with prior consultations.

• De-escalate client situations when the client is upset/frustrated and only wants to talk to the attorney.

• Light case manager work handle client calls emails and urgent case work when the case manager is unavailable.

• Answer questions from case managers e.g. who can attend an interview on the attorneys behalf scheduling questions when/how to involve the attorney and clarify instructions given by the attorney.

• Help with daily time management and ensuring the attorney has all the files they need.

• Ad hoc administrative duties and projects as assigned.

• Full professional-level fluency in Spanish and English.

• Experience in an immigration law firm or legal setting is strongly preferred.

• Familiarity with USCIS processes forms and timelines.

• Strong written phone and interpersonal communication skills including working with diverse and multilingual client populations.

• Proactive detailed and highly organized.

• Courteous positive solutions-oriented professional.

• Microsoft Office and Outlook proficiency.

• Proficiency in case management systems and document handling.

• Ability to prioritize urgent matters and manage high-volume workloads.

• Willing and able to work full-time in the office.