Bid & Proposal Specialist
Job Location:
Job Location:
Lenexa, KS - USA
Monthly Salary:
Not Disclosed
Monthly Salary:
Posted on:
6 days ago
Posted on:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
At NovaTech Automation we build the hardware and software that keep the electrical grid runningthe systems behind the substations and controls that power homes hospitals and businesses every day. Its meaningful high-stakes work and we do it with a team thats smart grounded and genuinely enjoys solving hard problems together. If youre looking for a place where your work actually matters and where good ideas get heard no matter where they come from wed love to meet you.
Position Overview
The Bid & Proposal Specialist supports the Sales team by developing accurate competitive proposals and internal pricing budgets for customers using bills of materials engineering drawings and other available resources. This role is a critical link between the sales process and project execution ensuring that proposals are thorough timely and aligned with both customer needs and NovaTechs pricing standards. Success in this role requires strong analytical ability attention to detail and a working knowledge of technical products and project costing.Key Responsibilities
Proposal Development
Develop detailed customer proposals by interpreting bills of materials engineering drawings specifications and other project documentation.
Prepare internal pricing budgets that reflect accurate material labor and overhead costs in alignment with NovaTech pricing guidelines.
Collaborate with Sales Account Managers to understand project scope customer requirements and competitive positioning before finalizing proposals.
Consult with Sales Engineers throughout the proposal process to ensure technical accuracy and alignment with customer expectations.
Coordinate with Engineering and Operations to validate technical assumptions and confirm solution feasibility during the proposal process.
Track proposal status and maintain an organized record of submitted bids revisions and outcomes for future reference and continuous improvement.
Pricing & Cost Analysis
Research and apply current pricing for materials components and services using available databases vendor quotes and internal resources.
Request and manage vendor pricing to support accurate and competitive proposal development.
Participate in competitive strategy review meetings to inform pricing decisions and ensure proposals are positioned effectively in the market.
Identify cost-saving opportunities or alternative configurations that maintain quality while improving NovaTechs competitive position.
Support periodic pricing database updates to ensure proposal tools reflect current vendor and market pricing.
Escalate pricing exceptions or out-of-scope items to the Director of Sales for review and approval before inclusion in customer proposals.
Customer & Internal Communication
Respond to customer and Account Manager requests for proposal clarifications revisions and reconfigurations in a timely and professional manner.
Prepare clear proposal narratives and supporting documentation that effectively communicate NovaTechs solution and value to the customer.
Coordinate internally across Sales Engineering and Project Management to gather the information needed to build complete and accurate proposals.
Documentation & Systems
Maintain accurate records of proposals bills of materials pricing files and project documentation in NovaTechs systems.
Generate and distribute standard proposal and budget reports for Sales team review and management visibility.
Support continuous improvement of proposal templates pricing tools and administrative processes to increase efficiency and consistency.
Professional Expectations
Represent NovaTechs values of integrity teamwork service and innovation in all interactions with customers coworkers and vendors.
Manage competing deadlines effectively communicating status proactively to the Sales team and escalating concerns when needed.
Maintain confidentiality of customer information pricing strategy and internal cost structures.
Contribute to a positive collaborative team environment by sharing knowledge and supporting colleagues across departments.
And other duties as assigned.
Background & Abilities
Education & Experience
Associates degree in Business Engineering Technology or a related field. - Required
Bachelors degree in Business Administration Engineering or a related field. - Preferred
24 years of experience in proposal generation project estimating sales support or a related role in a technical environment. - Required
Experience developing bills of materials and interpreting engineering drawings or technical specifications. - Required
Experience in industrial automation utilities SCADA or a related technical industry. - Preferred
Prior exposure to CRM systems pricing databases or proposal automation tools. - Preferred
Skills
Advanced proficiency in Microsoft Office Suite particularly Excel for cost modeling and Word for proposal documentation. - Required
Strong written communication skills; ability to produce clear professional proposals and correspondence. - Required
Ability to read and interpret bills of materials engineering drawings and technical specifications. - Required
Strong analytical and math skills with attention to detail in cost and quantity calculations. Required
AI proficiency preferred. Preferred
Familiarity with ERP or project management systems for documentation and reporting. - Preferred
Knowledge of the electric utility SCADA or industrial automation market. - Preferred
Core Competencies
Detail orientation catches errors before they become problems and consistently produces accurate complete work.
Time management handles multiple proposal requests simultaneously without dropping deadlines or quality.
Collaborative mindset works effectively across Sales Engineering and Operations to get the right answer not just the fast one.
Customer focus understands that a well-crafted proposal is often the customers first impression of NovaTechs professionalism.
Adaptability adjusts quickly to changing project scopes new customer requirements and evolving pricing conditions.
Position Overview
The Bid & Proposal Specialist supports the Sales team by developing accurate competitive proposals and internal pricing budgets for customers using bills of materials engineering drawings and other available resources. This role is a critical link between the sales process and project execution ensuring that proposals are thorough timely and aligned with both customer needs and NovaTechs pricing standards. Success in this role requires strong analytical ability attention to detail and a working knowledge of technical products and project costing.Key Responsibilities
Proposal Development
Develop detailed customer proposals by interpreting bills of materials engineering drawings specifications and other project documentation.
Prepare internal pricing budgets that reflect accurate material labor and overhead costs in alignment with NovaTech pricing guidelines.
Collaborate with Sales Account Managers to understand project scope customer requirements and competitive positioning before finalizing proposals.
Consult with Sales Engineers throughout the proposal process to ensure technical accuracy and alignment with customer expectations.
Coordinate with Engineering and Operations to validate technical assumptions and confirm solution feasibility during the proposal process.
Track proposal status and maintain an organized record of submitted bids revisions and outcomes for future reference and continuous improvement.
Pricing & Cost Analysis
Research and apply current pricing for materials components and services using available databases vendor quotes and internal resources.
Request and manage vendor pricing to support accurate and competitive proposal development.
Participate in competitive strategy review meetings to inform pricing decisions and ensure proposals are positioned effectively in the market.
Identify cost-saving opportunities or alternative configurations that maintain quality while improving NovaTechs competitive position.
Support periodic pricing database updates to ensure proposal tools reflect current vendor and market pricing.
Escalate pricing exceptions or out-of-scope items to the Director of Sales for review and approval before inclusion in customer proposals.
Customer & Internal Communication
Respond to customer and Account Manager requests for proposal clarifications revisions and reconfigurations in a timely and professional manner.
Prepare clear proposal narratives and supporting documentation that effectively communicate NovaTechs solution and value to the customer.
Coordinate internally across Sales Engineering and Project Management to gather the information needed to build complete and accurate proposals.
Documentation & Systems
Maintain accurate records of proposals bills of materials pricing files and project documentation in NovaTechs systems.
Generate and distribute standard proposal and budget reports for Sales team review and management visibility.
Support continuous improvement of proposal templates pricing tools and administrative processes to increase efficiency and consistency.
Professional Expectations
Represent NovaTechs values of integrity teamwork service and innovation in all interactions with customers coworkers and vendors.
Manage competing deadlines effectively communicating status proactively to the Sales team and escalating concerns when needed.
Maintain confidentiality of customer information pricing strategy and internal cost structures.
Contribute to a positive collaborative team environment by sharing knowledge and supporting colleagues across departments.
And other duties as assigned.
Background & Abilities
Education & Experience
Associates degree in Business Engineering Technology or a related field. - Required
Bachelors degree in Business Administration Engineering or a related field. - Preferred
24 years of experience in proposal generation project estimating sales support or a related role in a technical environment. - Required
Experience developing bills of materials and interpreting engineering drawings or technical specifications. - Required
Experience in industrial automation utilities SCADA or a related technical industry. - Preferred
Prior exposure to CRM systems pricing databases or proposal automation tools. - Preferred
Skills
Advanced proficiency in Microsoft Office Suite particularly Excel for cost modeling and Word for proposal documentation. - Required
Strong written communication skills; ability to produce clear professional proposals and correspondence. - Required
Ability to read and interpret bills of materials engineering drawings and technical specifications. - Required
Strong analytical and math skills with attention to detail in cost and quantity calculations. Required
AI proficiency preferred. Preferred
Familiarity with ERP or project management systems for documentation and reporting. - Preferred
Knowledge of the electric utility SCADA or industrial automation market. - Preferred
Core Competencies
Detail orientation catches errors before they become problems and consistently produces accurate complete work.
Time management handles multiple proposal requests simultaneously without dropping deadlines or quality.
Collaborative mindset works effectively across Sales Engineering and Operations to get the right answer not just the fast one.
Customer focus understands that a well-crafted proposal is often the customers first impression of NovaTechs professionalism.
Adaptability adjusts quickly to changing project scopes new customer requirements and evolving pricing conditions.
Required Experience:
Manager
About Company
NovaTech Automation is a U.S.-based supplier of automation and engineering solutions for power utilities.
