Bid Coordinator

Structure Tone part of the STO Building Group is looking to add a Bid Coordinator for a project in Poughkeepsie they areresponsible for managing the end-to-end bidding process ensuring that proposals (RFPs RFQs ITBs) are accurate compliant and submitted on time to secure new construction projects. They serve as the central liaison between estimators project managers subcontractors and clients managing document control and tracking bid opportunities from initiation to submission.

Key Responsibilities

• Bid Management & Coordination:Review incoming invitations to bid (ITB) analyze drawings and specifications and track bid deadlines in a central log or CRM.
• Subcontractor Outreach:Actively call and email subcontractors to solicit bids ensuring adequate coverage for all trades.
• Document Control:Distribute bid documents plans and addenda; maintain organized project files.
• Proposal Preparation:Assist the estimating team in assembling bid packages including quantity take-offs scope reviews and vendor quotes.
• Final Submission:Ensure all proposals are complete compliant with client requirements and delivered on time.
• Post-Bid Activity:Assist with post-bid follow-ups contract documentation and turnover to the project management team.

Required Qualifications & Skills

• Experience:13 years of experience in construction bidding project coordination or estimating.
• Technical Skills:Proficiency in Microsoft Office Suite (especially Excel) and construction software such as BuildingConnected Procore Bluebeam or PlanSwift.
• Construction Knowledge:Ability to read and interpret blue prints construction drawings and specifications.
• Communication:Excellent verbal and written communication skills for managing subcontractor relationships.
• Organizational Skills:Strong attention to detail and ability to manage multiple high-stakes deadlines simultaneously.

Salary Range: $80000 - $90000 based on experience.

Benefits
The Company offers the following benefitsfor this position subject to applicable eligibility requirements: Medical Insurance Dental Insurance Vision Insurance Health Savings Account Healthcare Flexible Spending Account Dependent Care Flexible Spending Account 401(k) retirement plan with employer match Life & AD&D Insurance Long-term Disability Insurance Short-term Disability Insurance Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Home & Auto Insurance Family Support Pre-tax Paid Parking/Public Transportation Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt Time Away Benefits 8 Paid Holidays Group Legal Employee Stock Purchase Plan Identity Theft Protection Group Legal Pet Insurance Employee Assistance Program

Disclaimer:The salary other compensation andbenefitsinformation isaccurateas of the date of this posting. The Company reserves the right tomodifythis information at any time subject to applicable law.

EEO Statement:

The STO Building Group family of companiesStructure Tone Structure Tone SouthwestPavariniConstruction LF Driscoll Govan Brown Ajax Building Company BCCI Construction Layton Construction Abbott Construction and RC Andersenincludes over 4000 employees located in offices throughout the US Canada UK and Ireland. Weprovidea complete range of construction services from site selection analysis design constructabilityreviewand aesthetic enhancements to interior fit-outs new building construction and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine execute and realize their vision at.

We are an equal opportunity employer.We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran status and other legally protected characteristics.