BIC Data Integrity Assistant

Cooley is seeking a BIC Data Integrity Assistant to join the Business Intake and Conflicts team.

Position Summary: The BIC Data Integrity Assistant is critical to supporting the firms expanding data and reporting initiatives by ensuring the accuracy integrity and timely maintenance of client and matter information across BIC systems. The BIC Data Integrity Assistant will play a key role in supporting the firms integrated data strategy including the preparation and loading of client engagement letters into the Terms database for structured coding and downstream addition support the ongoing management of engagement letters waivers and related client documentation as well as assist with party linking client and matter maintenance and inclusionary ethical wall support. The position will work closely with Compliance Analysts and other BIC team members to ensure engagement terms are captured consistently and accurately enabling BIC Information Governance Billing and other stakeholders to identify and report on key provisions such as AI use restrictions work product ownership and fee arrangements. Specific duties and responsibilities include but are not limited to the following:

Position responsibilities:

• Maintain the firms client administrative files by processing and filing all engagement disengagement and waiver letters received by the department
• Link parties in Open to approved and finalized matters
• Prepare process and review client and matter closure requests for completion or assignment to a Compliance Analyst when necessary
• Prepare and process client and matter name change requests
• Maintain inclusionary ethical walls in the Firms ethical walls database
• Clean-up outstanding Open requests from departing or departed timekeepers and secretaries
• Implement and maintain database warnings and alerts
• Continually process reports associated with various database clean-up projects
• Assist with department projects as necessary
• Participate in proof-of-concept testing of new technologies or solutions
• Communicate with all users regarding intake issues and risk management procedures pertaining to the opening of new client/matters as well as status of requests via email and by phone
• All other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP exhibit proficiency in the Microsoft Office suite iManage and other firm applications
• Available to work overtime as required

Preferred:

• Bachelors Degree
• Prior experience in a law firm legal environment or conflicts department
• Prior experience with Security Database technology for Ethical Walls
• Prior experience with Workflow tools and systems

Competencies:

• Ability to solve problems and work in a fast-paced environment that requires balancing highvolume processdriven work with a strong focus on accuracy and customer service
• Ability to interact with attorneys all levels of management business professionals and outside third parties in highly effective and professional manner
• Excellent communication and interpersonal skills
• Strong database skills
• Detailed orientated and strong organization skills
• Strong ability to prioritize and juggle multiple tasks
• Strong customer service skills

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of XX hours per week is $24.50 - $36.00 ($50960 - $74880 annually). Please note that final offer amount will be dependent on geographic location applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical health savings account (with applicable medical plan) dental vision health and/or dependent care flexible spending accounts pre-tax commuter benefits life insurance AD&D long-term care coverage backup care for children and/or adults and other parental support addition to elective benefit options benefited employees receive firm-paid life insurance AD&D LTD short term medical benefits as well as 20 days of Paid Time Off (PTO) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.