Auxiliary Programs Assistant

Founded in 1912 Louise S. McGehee School is an independent all-girls Pre-K12 school in New Orleans. For more than a century McGehee has educated girls to lead with purpose and confidence and today we are shaping our next chapter.

Our vision is a world shaped by purposeful women who lead with clarity courage and conviction. From Pre-K through 12th grade each McGehee student is empowered to develop her unique strengths and realize her aspirations in an environment designed specifically for girls.

Our mission challenges each girl to discover her strengths and reach her full potential as an independent learner a critical thinker and a confident leader. Academic depth intellectual ambition creativity and self-direction define a McGehee education from the earliest years through graduation.

Our work is guided by the values that shape our community and decisions:

• Commitment to Excellence
• Empowering Leadership
• Honorable Action
• Joyful Engagement

We hold high expectations for our faculty and our students and we align our work with our values.

McGehee advances a distinctive individualized approach to girls education built on close relationships between students and faculty and grounded in research-informed practice. Located on a historic Garden District campus we embrace New Orleans as an extended classroom connecting learning to service internships and real-world leadership. With more than 2200 alumnae worldwide McGehee is both a rigorous academic institution and a lifelong community committed to excellence and impact.

Auxiliary Programs extend the McGehee and Little Gate missions beyond the academic day creating high-quality mission-aligned experiences that deepen community develop the whole child and generate the revenue that supports the long-term strength of both divisions. From the earliest years through Upper School we envision thriving communities where every child experiences joyful engagement genuine belonging and the confidence that comes from being known and supported. Our programs are held to the same standard of excellence intentionality and care that defines life inside our classrooms.

McGehees Auxiliary Programs department operates seven distinct program lines Camp McGehee (including summer and break camps) aftercare afterschool enrichment Saturdays at McGehee private music lessons Faculty Krewe Camp and Little Gate programming each on its own calendar registration cycle and staffing model.

The Auxiliary Programs Assistant assists in the management of this full portfolio day to day providing the hands-on support that keeps every program line running smoothly across the full year from in-season operations to the ongoing planning well before they launch. This role ensures that every family feels informed and cared for and that every detail behind the scenes is handled with the same excellence families experience on the playground and in the classroom.

• Assist in the preparation and communications for aftercare afterschool enrichment Saturdays at McGehee private music lessons Faculty Krewe Camp Camp McGehee and Little Gate programming year round.
• Support daily logistics such as carpool coordination room and space assignments attendance tracking and supply or equipment fulfillment across program lines
• Help prepare and distribute program materials including preference forms schedules and session-specific supplies (e.g. camp t-shirts and name tags enrichment session materials)
• Provide on-the-ground support for Saturdays at McGehee and all Camp McGehee activities

• Assist with recruitment and scheduling of part-time and seasonal staff
• Help track staff certifications training completion and onboarding paperwork across program lines
• Serve as a resource for staff during program hours

• Greet and assist families during drop-off pickup and check-in/check-out across aftercare enrichment camp and other programs
• Respond to routine family inquiries via phone and email with warmth and professionalism
• Help resolve day-to-day logistical questions and escalate concerns to the Director as needed

• Assist in building and maintaining registration forms in CampBrain across all program lines including rate setup session details and enrollment monitoring
• Help troubleshoot family registration issues and support open/close windows for each programs registration cycle
• Assist in drafting and proofreading family-facing communications newsletters and program materials for aftercare enrichment camp and other program lines
• Support the preparation of flyers catalogs and social media content to promote Auxiliary Programs offerings
• Help maintain accuracy of program information across CampBrain and other family-facing platforms

• Assist with routine data entry attendance recordkeeping and reporting across all seven program lines
• Support basic financial tasks such as tracking invoices and expenses
• Help maintain accurate staff records in Paylocity as needed

• High school diploma or equivalent required
• 3 years of experience working with children in a school camp or recreational setting
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Comfort working with basic office software and a willingness to learn program-specific platforms (e.g. CampBrain Paylocity)
• A collaborative can-do attitude and genuine enthusiasm for supporting children and families

• Prior experience in an independent school camp or auxiliary/extended-day program setting
• Familiarity with CampBrain or comparable registration and camp management software
• Experience supporting marketing communications or social media for a school or youth-serving organization
• Familiarity with Louisiana state licensing requirements for early childhood centers and school-age care programs
• CPR and First Aid certification

• A collaborative mission-driven team building meaningful programming for girls and young children
• Hands-on experience across a wide range of program operations ideal for someone interested in education or program administration
• Tuition remission benefits where applicable per McGehee policy
• A historic Garden District campus and a vibrant New Orleans community as an extended classroom

If your experience and qualifications are aligned with our hiring needs we will contact you regarding next steps in the interview process. The process may include multiple rounds of interviews including an on-campus visit to Louise S. McGehee School. Candidates may also be asked to provide additional materials including professional references.

The final candidate will be required to successfully complete a background check prior to beginning employment.

Work is generally performed in a school classroom or office environment and may include prolonged periods of sitting standing walking bending reaching and working at a computer. Certain positions may require the ability to lift and carry up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Louise S. McGehee School is an Equal Opportunity Employer and welcomes applications from all qualified candidates regardless of race color religion sex sexual orientation gender identity national origin age disability veteran status or any other protected classification under applicable federal state or local law.

This job description is intended to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all duties responsibilities or qualifications required. Duties and responsibilities may be modified at any time based on the needs of the School.

If you have questions please email