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Automotive Office Administrator
Job Location:
Job Location:
South Haven, MI - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
27 June 2026 (30+ days ago)
Posted:
Application Deadline:
24 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
At Baker Auto Group were always looking for great talent! Apply below to come join our winning team!
WHAT WE OFFER:
- 401K
- Medical insurance
- Dental insurance
- Paid time off and vacation
- Paid training
- Employee discounts
- Opportunity for growth within the company
Responsibilities:
- Communications:Answering phones screening/directing calls taking messages and greeting clients or visitors. Sorting mail and responding to general emails.
- Clerical Support:Organizing and maintaining digital and physical filing systems data entry photocopying and scanning documents.
- Scheduling:Managing calendars booking meeting rooms and organizing appointments or travel arrangements.
- Inventory Management:Monitoring and restocking office supplies ordering breakroom items and arranging maintenance for office equipment.
- Basic Bookkeeping:Assisting with expense tracking invoicing and processing routine paperwork.
Automotive Title Clerk - Essential Duties
- Processes all new and used vehicles for registration in the state in which they will be titled.
- Prepares tax and title documents.
- Submits all legal transfer work to the Department of Motor Vehicles.
- Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
- Checks for accuracy in the application and ensures that all information is complete.
- Prepares payoff checks for new vehicles and trade-ins.
- Bills out all dealer trades and prepares Certificates of Origin.
- Maintains a system to verify out-of-state titles.
- Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
- Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
- Prepares stock cards for new and used vehicles.
- Posts vehicle sales and purchases.
- Processes/registers all vehicle warranties and extended service contracts maintaining a log of all contracts processed and mailed.
- Processes yearly renewal of dealer tags in conjunction with comptroller.
- Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
- Cross-trains others to handle title clerk daily responsibilities.
- Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.
- Directs title runner in daily routines.
- Maintains a professional appearance and a neat work area.
- Other tasks as assigned.
REQUIREMENTS:
- High School Diploma
- Previous dealership experience preferred
- Excellent communication and organizational skills
- Experience using Microsoft Office suite
- Ability to work effectively with customers vendors and employees
- Must be willing to submit to a drug screen & background check
Required Experience:
Unclear Seniority
About Company
Parts CounterpersonAt Betten Baker Group we’re always looking for great talent. Whether it’s salespeople, mechanics, or people that are just good with numbers, ...
