Athletics Operations Aide

The Athletics Operations Aide provides part-time support in administrative creative event sponsorship and fundraising areas for the Department of Athletics. Working closely with the Director of Athletics this position coordinates administrative tasks including sponsor and donor outreach benefit fulfillment communications special events game-day recognition presentations graphics and other departmental projects. The ideal candidate is organized professional creative and able to manage multiple priorities independently with strong communication skills and basic graphic design and possible video-editing experience.

This position will work on average 10-20 hours a week on a variable and mostly flexible schedule with in person on campus and some remote work opportunities.

This position is telework eligible within the state of Utah.

Administrative and Project Support

• Provide administrative and organizational support to the Director of Athletics.
• Coordinate calendars meetings agendas invitations RSVPs presentations records deadlines and follow-up assignments.
• Draft routine emails letters reports proposals and other departmental communications.
• Track projects and complete assigned work independently to help the Director of Athletics focus on strategic decisions relationships and problem-solving.

Sponsorship Fulfillment Stewardship and Donor Development

• Research prospective sponsors donors foundations grants corporate-giving programs and other funding opportunities.
• Develop prospect lists and conduct introductory outreach to local regional national and international organizations.
• Request sponsorship and donor meetings schedule appointments prepare background information and coordinate follow-up communication.
• Assist with sponsorship proposals donor materials presentations grant applications and fundraising campaigns.
• Maintain accurate records of prospects outreach responses agreements renewals and next steps.
• Track sponsorship agreements payments trade arrangements renewal dates and promised benefits.
• Coordinate sponsored games promotions recognition signage passes tickets hospitality digital advertising and program placement.
• Maintain sponsor donor and VIP attendance information for games and special events.
• Coordinate thank-you emails cards gifts videos and other recognition efforts.
• Help ensure sponsors and donors receive a consistent professional experience.

Creative and Game-Day Support

• Create and update basic graphics advertisements presentations printed materials and short videos.
• Prepare sponsor content for video boards game-day programs social media presentations and other displays.
• Create update print and distribute game-day programs.
• Maintain organized files of sponsor logos advertisements graphics videos and promotional materials.
• Ensure sponsor recognition and athletics branding are accurate across printed and digital platforms.

Special Events

• Coordinate the planning and execution of athletics fundraising recognition and community events.
• Assist with golf tournaments casino nights auctions Hall of Fame activities donor events and hospitality functions.
• Manage event timelines invitations registration vendors volunteers signage gifts programs budgets and follow-up communication.
• Help welcome and recognize sponsors donors alumni institutional leaders and other important guests.

Minimum Qualifications

• High School Graduation or an equivalent combination of education and relevant experience.
• Experience in administrative support communications marketing events fundraising project management or a related area.
• Strong written verbal organizational and interpersonal communication skills.
• Proficiency with Microsoft Office Google Workspace or similar productivity software.
• Basic graphic-design and video-editing skills using Canva Adobe products CapCut or comparable software.

Preferred Qualifications

• Associate or Bachelors degree in communications marketing business public relations event management sports management or a related field or an equivalent combination of education and relevant experience.
• Experience in collegiate athletics higher education fundraising advancement sponsorships nonprofit work or community relations.
• Experience coordinating sponsorship fulfillment donor stewardship large events or fundraising activities.
• Experience with graphic design photography video production printing signage digital displays or game-day production.
• Experience researching funding opportunities or assisting with grants sponsorship proposals and donor communications.
• Experience using donor databases customer relationship management systems or project-management platforms.

Knowledge Skills and Abilities

• Ability to manage multiple projects deadlines records and events with attention to detail.
• Ability to create professional emails presentations proposals printed materials and digital content.
• Ability to work independently exercise good judgment maintain confidentiality and follow projects through completion.
• Ability to communicate professionally with sponsors donors business leaders alumni campus personnel and community members.
• Ability to work occasional evenings and weekends for games and special events.

Along with the online application please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

**Document size may not exceed 10 MB.**

Work may take place in office athletic recreation event and facility environments.
Some evening weekend and event-related hours may be required.
Position may involve standing walking lifting carrying setting up equipment and responding to facility needs throughout athletic venues.
Duties may vary based on athletic seasons event schedules facility usage and department needs.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls over 29800 students both online and in person atlocations throughout the state.Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years USU Extension has served and engaged Utahns serving every county in the state.

Competing at the NCAA Division I level in 16 sports USU is a proud member of the Pac-12 Conference officially joining on July 1 2026. The Aggies capped a historic final season in the Mountain West by capturing nine combined regular-season and tournament titles in 202526 with five teams advancing to postseason play. This tradition of excellence extends to the classroom where 232 student-athletes earned academic honors and to the community where USU ranked second nationally in Division I service hours with nine teams placing in the top 10 for community service.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported and where diversity of thought and culture are cultivated. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 07/2026

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025