Athletic Director- Upper Darby SD

JOB GOAL

To administer the athletic and activity programs of the District in such a way as to provide the best possible experiences for student learning as an extension of the classroom experience.

1. Supervises athletic staff activity sponsors and intramural personnel. Coordinates submission of all required clearances for paid staff and regular volunteers in collaboration with Human Resources. Oversees work of regular volunteers. Establishes and carries out an annual performance evaluation process for athletic staff activity sponsors and intramural personnel and perform evaluations. Gathers performance information related to volunteers. Annually recommends reappointment or non-reappointment of athletic staff regular volunteers activity sponsors and intramural personnel. Makes recommendations regarding promotion transfer or termination of athletic staff.

2. Develops and oversees implementation of procedures for squad selection prevention and care of injuries to participants. Coordinates with maintenance staff and administration the use of facilities including: locker rooms training and weight rooms. Coordinates with maintenance staff and administration of the proper storage of equipment maintenance of grounds and facilities used for programs.

3. Abides by monitors and enforces compliance by individuals providing services to programs with federal state and local school laws and regulations mandated programs district policies and administrative regulations including the requirements of any conference or league in which the District participates. Enforces legal standards and District policies relating to safe and equitable operation of programs.

4. Implements positive sports citizenship activities within an educationally sound program and communicates expectations to coaches athletes officials and spectators. Ensures prompt training of all individuals providing services to the programs of the Athletic Department on District policies and legal mandates relating to their specific duties. Recommends changes in policies and administrative procedures related to programs under this department.

5. Regularly reviews Districts athletic and activity programs evaluates requests for additional programs evaluates the viability of existing programs and recommends changes or new programs consistent with District policy and resources.

6. Prepares prints and distributes athletic schedules for the school district to include athletic field and gymnasium practice schedules as requested internally or externally by community groups.

7. Supervises or delegates the supervision and administration of all approved activities and athletic contests; acts as official host to all visiting teams; makes and approves all contracts affecting athletic contests; secures ticket printing and selling; secures line up for programs; makes provisions for physician and ambulance at athletic events or activities as required and handles all matters related to activity cancellations.

8. Prepares the athletic budget annually as well as all bid lists for the purchase of athletic equipment; selects and purchases all equipment and supplies needed for the various athletic teams; and arranges for the purchasing of all awards. Maintains accurate inventories of supplies and equipment.

9. Interviews applicants for openings in athletic staff or activity sponsorship; recommends qualified candidates for hire to the Superintendent in cooperation with the building administrators; assigns personnel to job responsibilities within the Districts athletic and activity programs; and supervises and assigns responsibilities to the District athletic trainer staff.

10. Timely and effectively communicates to appropriate District office or personnel regarding serious incidents or significant matters that may require attention or input from others in the District. Works with building principals parents and students to investigate and address student discipline matters related to the programs and complaints or concerns about any individuals providing services to programs whether compensated or not. Reviews and addresses concerns raised about use of community recreation programs. Consults with other administrators and seek to involve legal counsel as appropriate.

11. Makes necessary arrangements for medical exams drug testing and concussion testing.

12. Assigns all officials and make arrangements for game personnel for home contests; requisitions or processes payments to all game personnel for home athletic contests including security; and arranges for transportation for all athletic teams away from home.

13. Issues news information to various media; handles athletic social media accounts in order to foster good school-community relations by keeping the community aware of and responsive to the athletic programs; and represents the school at all athletic meetings involving the interests of the school. Ensures information on District website is updated to include current information.

14. Determines eligibility status of interscholastic athletes prepares all eligibility lists distributes eligibility lists to proper schools and collects athletic records for future reference.

15. Works actively to promote and encourage student athletes to achieve higher educational goals.

16. Oversees all District booster organizations including PTAs and PTOs and all fundraising efforts conducted by booster organizations and/or student groups ensuring they comply with applicable law policies and administrative regulations.

17. Participates as a representative of the District in PIAA league conference interscholastic advisory committees internal committees and community groups related to this position.

18. Maintains visibility and an active presence at athletic events practices and activities to support coaches and student-athletes monitor program operations and demonstrate leadership and accountability throughout the athletic program

19. Develops and maintains emergency action plans for athletic facilities and ensures that coaches athletic personnel and other appropriate staff are trained in and are familiar with these procedures.

Performs other duties as assigned.

Performs in accordance with school policy administrative regulations state and federal laws.

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelors Degree

In Sports Management Physical Education or related field

X

1-2 years

Prior experience as a School Administrator or in a leadership position managing Athletics

X

Valid Drivers License Required

Yes

50%

Travel to athletic events and regional meetings

Analytical demands involve gathering and interpreting data in situations where the problems are somewhat complex.

Work which frequently produces a high level of mental visual and stress fatigue. For example work which is frequently performed under pressure and/or which requires intense mental application or attention to details 21%-50% of work time.

Visual acuity and auditory acuity.

Ability to communicate effectively in all aspects of the job.

Must possess excellent interpersonal skills.

Ability to make judgments and work under high level of stress.

Ability to work as a leader coordinator and a member of a team.

Must be courteous and able to effectively manage job responsibilities.

Must be cooperative congenial service oriented and promote these qualities.

Ability to work in an environment with frequent interruptions.

Ability to be respectful and empathetic.

Ability to communicate effectively to organize tasks to handle multiple tasks and to exercise good judgment.

Ability to follow written and verbal directions to read and write to communicate effectively to organize tasks to handle multiple tasks and to exercise good judgment.

Ability to establish and maintain productive working relationships with staff business associates and general community.

Ability to work on multiple tasks and prioritize appropriately.

Ability to exercise initiative and make independent decisions to reschedule work to meet deadlines or to effectively handle emergency work.

Ability to recognize areas of concern relating to assigned areas of responsibility and propose or recommend appropriate solutions to problems.

Ability to work some evenings and weekends sometimes with little or no notice.

Ability to recognize areas of concern relating to educational administration issues and propose or recommend appropriate solutions to problems.

Ability to identify and isolate issues and develop rational solutions to problems.

Ability to administer policy in a manner consistent with good judgment and sound rationale.

Ability to deal with personnel considerations in a fair firm and equitable manner.

Ability to communicate in both oral and written form.

Ability to foster and maintain positive relationships with the Board students parents and staff.

Ability to make appropriate decisions rapidly and with ease using prudent judgment and common sense.

Must possess leadership skills.

Must possess supervisory skills.

Ability to operate various office equipment.

Must possess active listening skills and conflict mediation skills

Plans and prioritizes assignments effectively. Able to handle several ongoing tasks and projects at once.

Able to adjust to changes in the work environment.

Reports to work on time gives a full days work and makes effective use of time while on the job.

Maintains a good attitude toward administration fellow employees and the public.

Maintains productive working relationship with immediate supervisor.

Demonstrates the ability to acquire the skill required to operate new and existing software and hardware.

Ability to compose clear concise sentences and paragraphs.

Ability to provide direction to others.

Ability to create and delegate assignments.

Shows initiative and the ability to complete assigned tasks without supervision.

Ability to communicate comprehend and perform complex computations.

Ability to compose clear concise sentences and paragraphs.

Ability to organize office setting to efficiently accomplish tasks.

Ability to work independently and make work-related decisions.

Ability to exercise good judgment in prioritizing tasks.

Ability to communicate effectively at all organizational levels.

Ability to appropriately handle confidential information in accordance with district policies.

Ability to use technology for group meetings presentations (i.e. overhead document camera projector and video equipment).

Acknowledges individuals requests and handles them in a friendly and courteous manner.

Promotes a positive team environment through active cooperation with others.

Maintains awareness of the School Districts policies and procedures. Follows the chain of command.

When appropriate incorporates progressive ideas/concepts into daily responsibilities.

Dresses appropriately for job environment.

Maintains an excellent driving record.

Standard ADA Settings

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Standard ADA Selection

This factor measures the strength and stamina required in areas such as lifting standing and the frequency of doing these as necessary to perform the particular duties of the job.

Sitting

X

Standing

X

Walking

X

Talking: On the phone; person-to-person and in groups

X

Hearing: On the phone; person-to-person and in groups

X

Vision: Near midrange far peripheral depth and color

X

Driving Requirements (personal vehicle and/or company vehicle):

X

Machines or tools used: Computer:

X

Machines or tools used: Telephone

X

Pushing/Pulling/Lifting(Enter Weight)

X

25 lbs.

Typical office environment

Typical athletic training office/facility/environment

Subject to inside environmental conditions

Subject to outside environmental conditions