Athletic Administrative Assistant

185 Day Contract

Role Overview: The Administrative Assistant provides comprehensive operational financial and digital support for school organizations. This role serves as a versatile floater ensuring compliance with state regulations managing organizational funds and maintaining a professional digital presence for the district.

Financial Management & Compliance

• Purchasing & Procurement: Process all non-athletic Purchase Orders (POs) and manage P-Card transactions in accordance with district policy.
• Receipting & Auditing: Oversee In-Touch receipting processes and lead internal yearly audits to ensure financial transparency.
• Fundraising Oversight: Coordinate and track fundraising efforts for all non-athletic student organizations.
• Documentation: Organize OSSAA forms and maintain meticulous athletic and student records.

Event & Operations Support

• Game Day Operations: Manage gate entry and execute pre-game preparations for various school sites.
• Inventory Control: Assist with the tracking and management of district equipment and supplies.
• Student Health & Safety: Help serve as a monitor for student drug testing protocols.
• Operational Flexibility: Act as a floater to provide administrative coverage and support across departments as needed.

Digital Media & Sponsorships

• Web & Social Media: Manage the official website and provide consistent support for social media platforms to engage the community.
• Sponsor Relations: Execute sponsorship packages including coordinating professional communication and assets for display on stadium video boards.
• Technical Support: Serve as a point of contact for Rank One platform management and troubleshooting.

Key Qualifications

• Strong organizational skills with an emphasis on record-keeping and financial accuracy.
• Proficiency in digital platforms (Rank One In-Touch and CMS website tools).
• Ability to work flexible hours for game-day operations.

Required Experience:

Junior IC