Asst 3, Administrative

The Central Marketing Support Coordinator provides centralized operational support to four Central Marketing Organization VPs namely:

VP Digital Experience Management

VP Global Brand Strategy

VP Global Pricing

VP Launch Excellence and Insights

This is not a traditional administrative support role. It focuses on using AI tools to improve speed quality and consistency of work enabling the delivery of structured tasks coordinating information and meetings in a fast-paced exciting environment.

The successful candidate will be able to demonstrate experience using AI tools for drafting summarizing or organizing information (e.g. Copilot-style tools or comparable platforms) and can follow guidance on ethical and compliant use of AI. Curiosity and openness to learning new digital tools are highly advantageous and the incumbent will be the role model of demonstrating how applying AI improves how work gets done.

This role combines executive support with structured marketing coordination and AI enabled content preparation to improve speed consistency and effectiveness of Central Marketing work.

Responsibilities:

• Manages calendars schedules meetings and prepares agendas for Central Marketing VPs while ensuring meetings are well-organized and materials are delivered on time.

• Utilizes approved AI tools to draft summaries communications and documents while developing reusable prompts to drive consistency and efficiency.

• Leverages AI to identify patterns risks and opportunities across VP priorities streamlining workflows and automating recurring deliverables.

• Maintains structured folders templates and version control in Teams and SharePoint along with a curated library of effective prompts and outputs.

• Coordinates cross-functional initiatives tracks action items through completion escalates risks when necessary and improves overall speed quality and consistency of deliverables.

Minimum Requirements:

• Bachelor s degree preferred in business marketing communications or a related field; equivalent experience may be considered.

• 1 3 years of experience in an executive assistant administrative marketing coordination or operations support role.

• Experience supporting senior leaders or working in a global matrixed environment is advantageous.

• Strong organizational and prioritization capability with the ability to manage multiple requests at once keep work on track and maintain accuracy under pressure.

• Clear written communication skills with an ability to translate inputs into concise well-structured emails summaries and presentation materials for executive audiences.

• High level of digital proficiency across Microsoft 365 tools such as Outlook Teams PowerPoint and SharePoint along with confidence working in collaborative digital environments.

Preferred Requirements:

• Exposure to marketing digital or commercial environments is helpful but not required.

• Disciplined approach to managing information ensuring files templates and materials are well-organized easy to access and consistently maintained.

• Working familiarity with AI tools for drafting summarizing and organizing content with the ability to apply them in a practical and thoughtful way.

What Will Help You Stand Out

• Experience working in global marketing organizations with multiple business units regions and compliance requirements.

• A strong point of view on how to operationalize AI responsibly and pragmatically to increase work efficiency

• The ability to balance multiple priorities with practical execution and change adoption.

• A collaborative and positive can-do attitude

• A Say-Do ratio of 1:1

Additional Information

This role offers exposure to Central Marketing leadership and AI-enabled workflows.

Bill Rate: $68.90
Role is on site in Franklin Lakes