Associate, Upstream Business Development

Position Summary

The Associate Upstream Business Development will serve as the operational backbone of the Upstream Business Development (BD) function ensuring seamless execution coordination and momentum across all Upstream BD activities.

This role is internally focused responsible for maintaining pipeline tracking and visibility driving workflows and processes and coordinating cross-functional efforts across Commercial Legal Finance and Technical teams. The position is designed to enable BD leadership to focus on strategic partner relationships and deal structuring by owning the how and when of execution.

As the business pipeline matures this role may expand to support less complex partner engagements while strategic partner ownership remains with senior BD leadership.

Essential Duties and Responsibilities

Pipeline Tracking & Visibility

• Maintain centralized BD pipeline tracker and monitor progress against milestones and targets.
• Provide clear visibility into deal status and risks and deliver executive summaries and reports.
• Maintain standardized templates and documentation systems to improve efficiency and execution consistency.

Workflow & Process Ownership

• Support document workflows including drafting coordination version control and approvals for LOIs MOUs and commercial agreements.
• Prepare internal briefing materials meeting agendas and briefing notes.
• Able to manage a portfolio of concurrent agreements and track milestones renewals and obligations without losing quality.
• Potential to lead coordination for less complex partner engagements as directed by senior BD leadership as pipeline matures.

Cross-Functional Coordination

• Coordinate across Commercial Legal Finance and Technical teams to align stakeholders on timelines and deliverables.
• Drive timelines and identify blockers to ensure no gaps in follow-through across active deals.
• Track and close action items across stakeholders.

Knowledge Skills & Abilities

• Strong written and verbal communication; able to synthesize complex information into concise executive-ready outputs.
• Demonstrated ability to manage cross-functional workflows and drive execution across multiple concurrent workstreams.
• Excellent organization prioritization and attention to detail.
• Intellectual curiosity and comfort with ambiguity and a fast-moving environment.
• Knowledge of leading AI tools (Claude ChatGPT Microsoft Copilot) as day-to-day productivity multipliers.

Minimum Qualifications

• Bachelors degree in a relevant field plus 2 years of relevant experience in business development operations project management or a related function.
• In lieu of a bachelors degree 5 years of progressively responsible experience in business development operations project management or a related function is acceptable.
• Must be legally authorized to work in the United States and able to satisfy any export-control or eligibility requirements applicable to USA Rare Earths business.

Preferred Qualifications

• Familiarity with commercial agreement structures including LOIs MOUs and offtake agreements.
• Experience with a CRM or comparable sales management system.
• Experience in the critical minerals energy or industrial manufacturing sectors.

Work Environment

The work environment will be a typical office level: Normal office and lab noises.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities duties skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.

USA Rare Earth proudly supports Equal Employment Opportunities

USA Rare Earths policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal state and/or local laws.

For assistance applying for employment through this site due to disability please contact Human Resources to discuss reasonable accommodations.

Required Experience:

IC