Associate Executive Specialist

About this role:

Wells Fargo is seeking a highly motivated dynamic individual to fill an Associate Executive Specialist role. Role is responsible for supporting Consumer Lending Operations Technology CIO and corresponding leadership team and will work collaboratively with the Chief of Staff and Administrative Assistance staff.

In this role you will:

• Provide end to end administrative support for multiple CIOs including:
  • Executive Routines: Meeting planning notes taking calendar management forward looking travel schedule
  • Meetings: Organization of Staff Meetings All Hands Meetings in person and virtual Offsites in office support such as order necessary office supplies meeting rooms reservations catering mail sorting & delivery
  • Employee Engagement: Facilitation and organization of employee engagement activities and events skip level meetings internal communications (drafting memos org announcements writing & editing e-mails preparing communications on the executives behalf)
  • Financial: expense reports invoices Travel & entertainment budget tracking & management
  • Onboarding: assist with employees onboarding request equipment & system access complete I-9
  • Partnering with broader Chief of Staff Business Services team and assist with creating spreadsheets managing databases preparing presentations generate workforce reports maintain distribution lists
• Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings tracking deliverables and pulling routine reports
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• Provide administrative supervision and support to other managers within CIO organization
• Interact with immediate Administrative Assistant team functional area and internal peers regarding routine administrative tasks
• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Required Qualifications US:

• 6 months of Executive Administration experience or equivalent demonstrated through one or a combination of the following: work experience training military experience education

Desired Qualifications:

• Administrative support experience in banking or financial services or Financial Services Experience
• Excellent verbal written and interpersonal communication skills
• Advanced Microsoft Office (Word Excel Outlook and PowerPoint) skills
• Concur experience preferred
• Ability to execute in a fast paced high demand environment while balancing multiple priorities
• Demonstrated ability to effectively support multiple senior leaders simultaneously managing competing priorities with a strong sense of urgency accuracy discretion and follow-through.
• Ability to manage changing travel itineraries accurately manage expense reimbursement manage a busy calendar and appointments flawlessly
• Effective organizational multi-tasking time management and prioritizing skills
• Knowledge and understanding of business/executive travel planning
• Strong analytical skills with high attention to detail and accuracy
• Ability to work independently
• Ability to manage and process reports maintaining financial efficiencies and reducing costs

Job Expectations:

• This position offers a hybrid work schedule
• Willingness to work on-site at the posted location
• Visa sponsorship is not available for this position

Posting Location(s):

• 2200 Concord Pike WILMINGTON DE
• 401 Las Colinas Blvd W IRVING TX
• 194 Wood Ave S ISELIN NJ
• 300 S Brevard St CHARLOTTE NC
• 2600 S Price Rd CHANDLER AZ

Pay Range

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance skills experience or work location. Employees may also be eligible for incentive opportunities.

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status as a protected veteran or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit Market Financial Crimes Operational Regulatory Compliance) which includes effectively following and adhering to applicable Wells Fargo policies and procedures appropriately fulfilling risk and compliance obligations timely and effective escalation and remediation of issues and making sound risk decisions. There is emphasis on proactive monitoring governance risk identification and escalation as well as making sound risk decisions commensurate with the business units risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process visitDisability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.