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Associate Director, Project Management
Job Location:
Job Location:
Philadelphia, PA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
13 June 2026 (30+ days ago)
Posted:
Application Deadline:
10 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
JOB DESCRIPTION
ASSOCIATE DIRECTOR PROJECT MANAGEMENT
Project Management Department
Reports to: SVP Group Director Project Management
The Associate Director Project Management is energetic and committed to holistically managing multiple direct reports as well as multiple brands across multiple clients. This person is the problem-solving partner to the cross-functional leads for all things logistical leading the agency team to meet its deliverables with both decisiveness and confidence. The Associate Director of Project Management plays an important proactive role in helping to identify and manage project risks and is accountable for ensuring that their team is successfully managing multichannel deliverables that are on time on budget and on strategy.
The Associate Director of Project Management is responsible for assuring their direct reports are supported and supervised appropriately. This includes but is not limited to validating schedules digital statements of work timelines and asset allocation.
Additionally the Associate Director of Project Management assures that monthly top-line reports from operational staff are delivered in a timely fashion and that operational staffing is appropriate for forecasted workflows for their brands. This person also collaborates closely with the Director of Project Management to identify process solutions and implementation strategies with internal agency and client stakeholders. They also apprise the Director of Project Management with real-time information as it pertains to brands and the tactical management of those teams including forecasting and staffing.
PM Methodology/Internal Process:
Estimating/Finances:
Resource Allocation:
Internal Relationships and Team Leadership:
Managerial skills:
For U.S. Job Seekers it is the policy of CalciumCompany to provide equal employment opportunities to all employees and applicants for employment without regard to race religion color ethnic origin gender gender identity age marital status veteran status sexual orientation disability or any other basis prohibited by applicable federal state or local law.
EOE/AA/M/D/V/F
.
ASSOCIATE DIRECTOR PROJECT MANAGEMENT
Project Management Department
Reports to: SVP Group Director Project Management
Job Summary
The Associate Director Project Management is energetic and committed to holistically managing multiple direct reports as well as multiple brands across multiple clients. This person is the problem-solving partner to the cross-functional leads for all things logistical leading the agency team to meet its deliverables with both decisiveness and confidence. The Associate Director of Project Management plays an important proactive role in helping to identify and manage project risks and is accountable for ensuring that their team is successfully managing multichannel deliverables that are on time on budget and on strategy.
The Associate Director of Project Management is responsible for assuring their direct reports are supported and supervised appropriately. This includes but is not limited to validating schedules digital statements of work timelines and asset allocation.
Additionally the Associate Director of Project Management assures that monthly top-line reports from operational staff are delivered in a timely fashion and that operational staffing is appropriate for forecasted workflows for their brands. This person also collaborates closely with the Director of Project Management to identify process solutions and implementation strategies with internal agency and client stakeholders. They also apprise the Director of Project Management with real-time information as it pertains to brands and the tactical management of those teams including forecasting and staffing.
Key Job Responsibilities (Duties may include but are not limited to all or some of the following)
PM Methodology/Internal Process:
- Partners with cross-functional leads to continually evaluate agency processes and procedures to ensure efficiencies are being identified and implemented
- Acts as the owner of CalciumCompany process ensures the team adheres to the proper process
- Develops manages and supports client relationships with key accounts as assigned; identifies value-added opportunities to strengthen client/agency partnerships
- Helps manage new business efforts with internal leadership team
Estimating/Finances:
- Ensures a profitable model on their books of business and can properly diagnose budget concerns for a wide variety of projects
- Manages costs and timelines across a portfolio of projects
- Can navigate complex scoping and pricing discussions with clients
- Partners with internal stakeholders on the development of yearly statements of work (SOWs)
- Serves a key stakeholder and leader in assuring that weekly internal brand financial meetings are taking place
- Works in tandem with Financial and Account Services counterparts to ensure tactics are being managed to approved estimates
- Ensures that direct reports are managing and leading in the same way across the brands they service
- Leads counterparts in reviewing and communicating actuals versus estimates to broader core team members to effectively manage profitability of specified tactics
Resource Allocation:
- Partners with the Director of Project Management to continually assess operational resources and ensure they are deployed and leveraged to meet brand needs (ie balanced workloads talent to task etc)
- Actively manages resource allocation with internal teams by identifying resource gaps and working to proactively fill them with internal resources and/or resources to be identified
Internal Relationships and Team Leadership:
Managerial skills:
- Acts as a conduit for a productive culture and drives a positive team morale
- Manages the work and performance of direct reports; serves as a mentor and coach
- Authors and delivers reviews of direct reports helping them set appropriate goals
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Job Qualifications (Skills/Requirements)
- Bachelors degree required
- Must have 7 years of experience in the advertising industry (pharmaceutical preferred)
- Must have supervisory experience
- Possesses excellent leadership and communication skills
- Expert in PM best practices including methodologies risk identification and mitigation approaches
- Product launch med/legal and FDA 2253/OPDP submission experience
- Microsoft Office Suite: Word Project Excel PowerPoint; Acrobat Professional; web-based routing and project management system administration
- Can mindfully manage deadlines multiple tasks and challenges
For U.S. Job Seekers it is the policy of CalciumCompany to provide equal employment opportunities to all employees and applicants for employment without regard to race religion color ethnic origin gender gender identity age marital status veteran status sexual orientation disability or any other basis prohibited by applicable federal state or local law.
EOE/AA/M/D/V/F
|
Required Experience:
Director
About Company
Calcium is a division of Calcium+Company, an award-winning healthcare marketing agency dedicated to nourishing companies and brands.
