Associate Director, Financial Aid

Position Title:

Associate Director Financial Aid

Time Type:

Full time

Position Summary and Qualifications:

The Associate Director for Financial Aid is responsible for analyzing assessing and exercising independent judgment to address and resolve concerns associated with financial aid financing options and general billing questions. The Associate Director will work diligently to educate students and enforce institutional federal and state financial aid policies while assisting in making the overall financial aid process as seamless as possible.

Reporting to the Senior Associate Director or Financial Aid this position will involve significant interaction and collaboration with all members of the Office of Financial Aid Office of Student Accounts and Office of the Registrar as well as students alumni faculty and other university constituents. The Associate Director must be strategic yet empathetic have strong communication and problem-solving skills and be comfortable discussing highly-sensitive financial matters with students and families. The Associate Director will work collaboratively within a unit devoted to superior student service and the mission of the University.

Essential Duties & Responsibilities

• Entrusted with decision-making responsibilities for the office in collaboration with and in the absence of the Senior Associate Director and Senior Director for Financial Aid.
• Supervision and professional development of at least 2 direct reports and indirectly supervising other Financial Aid Counselors and Assistant Directors as needed.
• Adhere to university policies with regard to administering financial aid according to federal state and institutional guidelines while exercising independent judgment in the resolution of student and parent financial concerns.
• Manage the weekly student refund process for all three campuses in coordination with University City and Lancaster location partners and the Office of Student Accounts.
• Manage financial aid processing for an undergraduate and graduate caseload including: completing federal verification processing PLUS and GradPLUS Loans private loans loan changes and PHEAA State Grants and resolving associated issues (i.e.-C-flags over-awards etc.).
• Have shared oversight in conjunction with department leadership of the Financial Aid Offices associated KnowledgeBase in Team Dynamix taking a lead role in assigning service requests to appropriate staff in Financial Aid and as appropriate Office of Student Accounts and Registrars Office on a daily basis.
• Manage the office coverage schedule (phones and drop-ins) and external messaging related to office schedule.
• Meet with students and families to analyze and assess needs related to financial aid and general billing questions. Work to bring concerns to closure and advise students of various implications of any changes with a high level of customer service in-person or through other forms of communications.
• Assist with new and returning package auditing during initial large releases serve as backup to daily auditing as needed and assist in processing new student package revisions as a result of housing status changes.
• Review daily disbursement sessions run by the Office of Student Accounts for accuracy.
• Manage the posting of all tuition discounts/exemptions to student records and coordinate with other University offices on associate processes.
• Conduct financial aid presentations/webinars in support of new student recruitment and current student retention sometimes outside of regular office hours.
• Work within the regulations of Title IV and FERPA.

Secondary Duties & Responsibilities

• Assist in the administration of the Universitys Student Financial Wellness Program HawkCent$ including doing presentations as needed.
• Participate in ongoing training sessions to develop knowledge of financial aid regulations and attend relevant professional conferences and meetings using working knowledge as appropriate to identify opportunities to improve procedures and policies.
• Perform other duties as assigned by supervisors and Enrollment Management leadership.

MINIMUM QUALIFICATIONS: (Education/Training and Experience)

Required:

• Bachelors degree.
• Five to seven years in a leadership role preferably in a customer service area.
• Five to seven years experience working with complex regulations and policies.
• Excellent customer service and communication skills in fast-paced environment to meet the needs of students and their families
• Demonstrated advanced ability to make decisions and problem-solve based on objective data while applying complex regulations and institutional policies.
• Demonstrated ability to manage time balance multiple priorities and work in a collaborative environment with University constituents and under specific deadlines.
• Must be a flexible team-player
• Must be in good standing in all Federal Title IV programs.
• Candidates will undergo University-required pre-employment background checks including but not limited to a credit check

Preferred:

• Masters degree.
• Experience with programs such as: Microsoft Office Ellucian Banner Student Financial Aid and/or Account Receivable modules and Slate.
• Demonstrated knowledge of managing student academic and financial accounts.

Physical Requirements and/or Unusual Work Hours:

• Ability to work flexible and non-standard hours as required.

The estimatedpayrange for this position is $70000-$75000 annually. Offeredsalarywill be commensurate with work experience and educational background. Clickhereto learn more about the Universitys approach to pay and benefits transparency.

Notice to Out of State Applicants:

Saint Josephs University may only consider applicants from Pennsylvania New Jersey New York (not including New York City zip codes) and Delaware (Delaware residents must regularly be present for over 50% of work time on an SJU campus). If an employee must relocate to meet these conditions financial assistance may be available but is not guaranteed.

Saint Josephs University is a private Catholic Jesuit institution and we expect members of our community to be knowledgeable about and to make a positive contribution to our mission. Saint Josephs University is an equal opportunity employer that seeks to recruit develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity diversity and inclusion. EOE

Saint Josephs University prohibits discrimination on the basis of sex in its programs and activities including admission and employment in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator e-mail visit Campion Student Center suite 243 or call . To learn more about the Universitys Title IX policies the process for filing a report or formal complaint of sex discrimination sexual harassment or other form of sexual misconduct and the Universitys response to reports and/or formal complaints please visit Inquiries may also be directed to the Federal agency responsible for enforcing Title IX the U.S. Department of Education Office for Civil Rights.

Applicant Information & Disclosures

Please review this article of important information pertaining (but not limited) to: Background checks the Form I-9 Equal Opportunity Employment (EOE) and Title IX.

Read more about the universitys approach to pay and benefits transparency.