Development Associate, Special Events

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HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field you will find HSS an innovative supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission you too can be part of our transformation across the enterprise.

Emp Status

Regular Full time

Work Shift

Compensation Range

The base pay scale for this position is $48500.00 - $68500.00. In addition this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors including but not limited to: scope of role level of experience education accomplishments internal equity budget and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

PRIMARY FUNCTION/PURPOSE: The Development Associate Special Events supports both the Special Events team and the Communications & Stewardship team in all aspects of executing HSS fundraising stewardship and cultivation activities and events including galas benefits celebrations dedications investitures and major/planned gift campaign-related events as well communication projects. This role is in-office with occasional WFH flexibility.

THE HSS DEVELOPMENT DEPARTMENT

The development office raises $100 Million per year on average to advance the HSS mission. Our aim is to be the best-in-class development department of our kind mirroring the level of excellence that exists across HSS. Successful members of our development department are self-motivated hard workers who can work effectively independently and as part of a group want to actively participate in achieving new levels of success rethink the way things are done to do them better and lead in their respective area and in their respective role. Successful members of our team bring industry best-practice knowledge and creativity to their work to enable continuous achievement in their area.

DUTIES AND RESPONSIBILITIES: Special Events Team

• Provides assistance to the Executive Director and Special Events Team in all aspects of planning and logistics of events including but not limited to: goal-setting; list management; guest list creation; sending and follow up of invitations for RSVPS; RSVP tracking; venue research selection and scheduling; florals; catering; rentals; run of show creation; AV needs; photographers; letter merging and mailing; preparation of project timelines; production schedules; gift selection; seating management; set-up/break-down of the event; pick-up and delivery of event items; Raisers Edge tracking; briefings remarks acknowledgment letters and other follow-up and post-event communications; management of event staffing and volunteers; communications between all relevant external and internal parties; troubleshoot throughout planning phase and the actual event.
• Assist with the design copy and production deadlines for event collateral including invitations programs signage etc. for assigned events
• Manage the processing of invoices and check requests ensuring vendors are paid in a timely manner as well as keeping and reporting the budgets for each event.
• Works with the Executive Director and Special Events Team in managing aspects of larger fundraising events including the annual Tribute Dinner Autumn Benefit Pediatric Benefit Golf events BIKE HSS and HSS Florida events with the tasks outlined above.

• Work with Development Directors to execute cultivation events lectures dedications investitures and dinners as needed.
• Attend all events as required.
• Perform other functions as assigned

DUTIES AND RESPONSIBILITIES: Communications & Stewardship Team

• Assist with production and distribution of stewardship and communication materials including newsletters endowment reports birthday cards and other special recognition pieces sent to donors.
• Request and review mailing and distribution lists ensuring appropriate segmentation suppression and data accuracy.
• Support the creation proofreading and quality control of letters and cover notes to ensure accuracy consistency and adherence to institutional brand standards.
• Coordinate inventory and ordering of stewardship materials collateral and branded items used for donor engagement.
• Track and document stewardship and communications activities in Raisers Edge (RE) ensuring donor interactions and correspondence are coded and recorded in a timely manner.
• Maintain library of materials created by the Development Communications and Stewardship team.

EDUCATION AND EXPERIENCE:

• Bachelors Degree
• Minimum one to two years of event management experience preferably within a fundraising organization

COMPETENCIES AND PERSONAL CHARACTERISTICS:

• Excellent written and verbal communication skills
• Excellent interpersonal skills; enjoys working with people
• Superior organizational skills and capacity to multi-task with equanimity accuracy and precision in handling details
• Sense of humor and a positive can-do team-oriented attitude.
• Ability to exercise independent initiative and creativity to further project goals.
• Computer proficiency with Microsoft Office and a database management system such as Raisers Edge
• Ability to participate in evening/weekend events and to travel as needed
• Commitment to advancing the HSS mission and vision and upholding the HSS values.

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled compassionate reliable service to our community in a safe and healing environment. Consistent with this commitment Hospital for Special Surgery provides care admits and treats patients and provides all services without regard to age race color creed ethnicity religion national origin culture language physical or mental disability socioeconomic status veteran or military status marital status sex sexual orientation gender identity or expression or any other basis prohibited by federal state or local law or by accreditation standards.