Associate Coordinator Receptionist Washington DC

Associate Coordinator/Receptionist - Level 1

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What you will do

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The Associate Coordinator/Receptionist will serve as the welcoming point of contact for Amgens Washington D.C. office. This role is responsible for creating a positive first impression for visitors and staff coordinating front desk operations and supporting day-to-day office activities.

Responsibilities will include:

Front Office Operations Serve as the first point of contact for guests visitors and staff by managing front desk operations answering and directing calls and providing exceptional customer service while fostering a professional inclusive and welcoming office environment.
Off-Site Meeting and Visit Logistics Coordinate and support logistics for off-site meetings executive visits and special events including the preparation organization and secure delivery of materials to ensure successful execution.
Office Readiness & Workplace Experience Prepare and maintain office and shared spaces at the beginning and end of each day ensuring all areas are clean organized fully functional and ready to support employees and visitors.
Facility Support Coordinate facility maintenance requests manage office and kitchen supply inventories place orders as needed and ensure storage areas remain well-stocked organized and operational.
Conference Room Coordination Schedule conference rooms coordinate meeting logistics support audio-visual and IT-related requests and maintain meeting spaces to ensure a seamless and professional experience for all users.
Event and Meeting Support Responsible for planning coordinating and managing DC staff lunches meetings and small office gatherings in the Washington DC office including catering arrangements event logistics setup and cleanup to ensure a seamless and professional experience.
Mail and Package Handling Manage all incoming and outgoing mail and package operations including receiving sorting tracking and distributing shipments from carriers such as USPS UPS and FedEx. Ensure timely accurate and secure delivery of correspondence and packages while maintaining organized mailroom processes and supporting office operational needs.
Administrative Support Provide basic day-to-day administrative support to Washington DC office staff including coordinating travel processing expense reports scheduling conference rooms managing printing requests and addressing other operational and administrative needs as they arise.
New Hire Onboarding Coordinate and support new employee onboarding by preparing workspace materials organizing required resources and assisting with orientation logistics to ensure a smooth and positive onboarding experience.
Safety and Emergency Readiness Support the Emergency Response Team (ERT) by maintaining and monitoring emergency supplies assisting with workplace safety and preparedness initiatives coordinating readiness activities and helping ensure compliance with established safety protocols and emergency response procedures.
Other Duties as Assigned