Associate Archivist Scholarly & Research Technologies Hybrid
Job Location:
New York City, NY - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
This is a hybrid position requires onsite 3 days a week
Location: Icahn School of Medicine 1468 Madison Avenue New York NY 10029 Annenberg Building
Reporting to the Director of the Arthur H. Aufses Jr. MD Archives & Records Management department the Associate Archivist primarily provides research support services ensuring access engagement and collaborative initiatives are carried out with the utmost diligence. They develop and maintain user-focused access tools and content to support research. The Associate Archivist undertakes collections care work to arrange describe catalog maintain and appropriately digitize archival materials. They collaborate with stakeholders across the institution and team members within the Scholarly & Research Technologies division to advance initiatives that enhance discovery preservation and engagement with the historical collections while meeting business needs. A central responsibility is functioning as the main steward for the records of the historic St. Lukes and Roosevelt Hospitals as well as todays Mount Sinai Morningside and Mount Sinai West Hospitals. Additionally they are responsible for other projects as assigned by the Director taking care to clarify when needed report status and assume ownership of ongoing efforts.
Responsibilities
Core Duties and Responsibilities
Reference Services:
Provide thoughtful and responsive high-quality service to internal and external researchers.
- Carry out the General Archives Access policy with particular attention to HIPAA FERPA and ethical considerations.
- Perform outreach to the Mount Sinai Morningside and Mount Sinai West campuses to ensure their knowledge of archival resources and appreciation of their histories.
- Creatively engage with archival materials to support Mount Sinais priorities and current endeavors.
- Assist with planning and facilitating research appointments.
Mount Sinai Morningside and Mount Sinai West Predecessor Institutions Legacies:
Serve as staff to the Mount Sinai Morningside-Mount Sinai West Archives Committee attend meetings take minutes and provide resources for discussion and activities.
Participate in the research design and creation of exhibits and special events.
Contribute posts and historical content relating to the collections.
Collections Care:
Process arrange and describe archival materials in accordance with professional best practices including all levels and forms of description.
Coordinate the appraisal accessioning and transfer of archival materials (born digital included) in accordance with departmental policies.
Collect pertinent materials to document current activities of the Hospitals for future reference.
- Maintain current knowledge of trends in archival theory management and technology.
Assist with access equity efforts.
Create digital surrogates in accordance with policies and best practices.
Work collaboratively with the Digital Archivist to appropriately steward collections.
Operational Support:
- Assistin the planning processesfor the Archives.
- Propose specialprojectssuch as internships grantspartnershipsetc.
- Contribute to the review and maintenance of policies and procedures; ensure that annual reviews are completed.
- Assist in tracking usage outreach activities and collection-related metrics for reporting and assessment purposes.
- Other duties as assigned.
Qualifications
Required:
- ALA-accredited Masters Degree in Library Science Information Science or a related field with a concentration in Archives.
- Proven ability to work with patrons and support research communities. Demonstrated knowledge of public services best practices.
- 3 years of experience with archival technologies and tools related to appraising accessioning preservation and access. AtoM and archivematica preferred.
- Minimum 3 years of experience appraising and accessioning institutional records.
- Functional understanding of privacy and sensitivity regulations and standards e.g. FERPA HIPAA or institution specific restrictions.
- 3 years of experience processing and describing archival collections.
- Facility with standard archival metadata schemas (DACS Dublin Core EAD) and controlled vocabularies.
- Commitment to and understanding of ethical sensitive and inclusive archives practices.
- Proficiency with Microsoft suite particularly Excel.
- Knowledge of Adobe Acrobat and Adobe Photoshop.
- Fluency with digitization.
- Familiarity with digital preservation standards and workflows.
Desired Knowledge Skills and Abilities:
- Experience with project management software.
- Background in medicine science or business archives.
- Customer service or service industry experience.
- Executive-level relationship proficiency.
Experience developing exhibits outreach initiatives or interpretive materials.
Non-Bargaining Unit BIG - Medical Library - STL Mount Sinai St. Lukes
Required Experience:
IC
About Company
Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled ... View more
