Assistant Vice President of Advancement Operations Harvey Mudd College

Another Sources clientHarvey Mudd College is recruiting anAssistant Vice President of Advancement Operationsto join their team in Claremont California.You will have the opportunity toworka hybrid schedule.

Heresa little about Harvey Mudd College:

Harvey Mudd College (HMC) is one of the nations premier liberal arts colleges focused on science technology engineering and mathematics. Part of The Claremont Colleges consortium HMC offers the best of both worldsa close-knit highly collaborative academic environment paired with the resources and opportunities of a larger university ecosystem. Known for its rigorous curriculum strong return on investment and exceptional career outcomes Harvey Mudd consistently ranks among the top colleges in the country.

With a student-to-faculty ratio of 8:1 and a mission centered on producing leaders who understand the impact of their work on society HMC is in an exciting phase of growth and momentum. The College is currently in the quiet phase of a capital campaign making this an especially compelling time to join and contribute to its future.

Learn more: this role:

Harvey Mudd Colleges Office of College Advancement is seeking an Assistant Vice President of Advancement Operations and Campaigns (AVP). Reporting to the Vice President for Advancement the AVP is a senior executive leader responsible for the design integration and oversight of the systems policies analytics and campaign infrastructure that enable Harvey Mudd Colleges fundraising success.

This newly structured role offers a unique opportunity to shape and lead the foundational architecturefor an ambitious comprehensive campaign and sustained annual fundraising exceeding $25 million. The AVP embeds operational excellence accountability and strategic discipline across Advancement while partnering closely with senior leadership to translate institutional priorities intoexecutablefundraising strategy.

The Assistant Vice President of Advancement Operations and Campaigns serves as the operational and strategic anchor for the advancement enterprise ensuring that data integrity financial stewardship prospect strategy donor relations and campaign execution function as a cohesive high-performing whole.

As a key campus leader and leader within the Office of College Advancement the AVP supports theobjectiveto cultivate and sustain a robust culture of philanthropy that reflects belief and confidence in Harvey Mudd Colleges leadership and mission. The role reinforces that every gift supports people and programs across campus while promoting a sense of hospitality giving and generosity.

Scope & Impact

Executive Leadership and Organizational Strategy

• Provide strategic direction and day-to-day leadership for the Operations and Campaigns division overseeing approximately 10 professional staff across Donor Relations Prospect Development and Advancement Services.

• Ensure that advancement operations function as an integrated system supporting frontline fundraising volunteer leadership and institutional priorities.

• Oversee divisional budget staffing models workflows and technology investments to ensure readiness for a campaign environment and long-term scalability.

• Build and mentor a cohesive forward-looking team grounded in data-informed decision making professional development and continuous improvement.

Prospect Development Portfolio Strategy and Analytics

• Lead prospect identification research qualification and prioritization to sustain a strong pipeline of major and principal gift opportunities.

• Establish andmonitorclear metrics for portfolio balance movement and velocity; lead regular portfolio review processes in partnership with Development leadership.

• Design refine and enforce a disciplinedmoves-management framework within the CRM ensuring transparency accountability and strategic progression from discovery through stewardship.

• Leverage data analytics wealth screening and predictive tools to inform prospect strategy and maximize fundraising effectiveness.

Campaign Architecture Governance and Execution

• Lead the operational planning and execution of Harvey Mudd Colleges comprehensive fundraising campaign ensuring alignment with the strategic plan institutional priorities and leadership expectations.

• Support campaign governance structures including internal and external committees volunteer leadership roles timelines and deliverables.

• Develop andmaintainsophisticated dashboards and reporting tools that provide the Vice President President and senior leadership with real-time insight into campaign progress pipeline health and goal attainment.

• Partner closely with the AVP for Development Advancement Communications and campus leadership to ensure campaign goals messaging and execution are fully aligned.

Advancement Services Systems and Financial Integrity

• Ensure best-in-class performance in gift processing records management database integrity and donor data security.

• Lead the implementation and use of advanced tools includingFundMiner to support campaign counting fund vitality analysis and endowment performance monitoring.

• Develop and implement division-wide policies and standards including campaign counting gift acceptance naming conventions and internal controls.

• Partner with Business Affairs Finance and IT to ensure compliance with IRS regulations audit requirements and institutional financial controls.

Institutional Partnership and Leadership Support

• Serve as a strategic partner to the Vice President for Advancement and senior leadership aligning advancement operations with campaign fundraising and engagementobjectives.

• Represent Advancement Operations in cross-campus initiativesadvocating forsystems data and process needs that support institutional goals.

• Ensure continuity of critical advancement systems and operations including responsiveness during peak campaign periods or system disruptions.

• Develop and maintain collaborative relationships with key offices and partners across campus including the Presidents Office the Dean of Faculty Office Admission Financial Aid Student Affairs Financial Affairs Communications & Marketing academic departments and centers and Career Services to coordinate and amplify engagement opportunities.

What we would like to see from you:

• Education: Bachelors degree from an accredited institution.

• Experience: 7 to 10 years of progressive advancement or operations experience including 5 years in a senior leadership role overseeing campaign infrastructure operations research advancementservicesand donor relations.

• Technical Skills:Proficiencywith fundraising CRMs (e.g. Salesforce Blackbaud) campaign and donor reporting anda track recordof transitioning manual workflows into automated system-driven processes.

• Communication: Exceptional written and verbal skills with a proven ability to translate complex data or institutional successes into compelling donor-centric narratives.

• Executive Presence and Discretion: Confidence interacting with high-profile donors board members and executive leadership whilemaintainingabsolute confidentiality with sensitive financial data.

• Management: A proventrack recordof managing mentoring professional staff across diverse operational functions (e.g. data research donor relations); ability to sethigh performanceexpectations and build a culture of continuous improvement grounded in trust.

• Comprehensive Campaigns: Experience building and managing the infrastructure procedures and policies for comprehensive campaigns with a proven ability to design executable workflows align divisional budgets andestablishprecise pipeline tracking and performance metrics.

• Flexibility: Ability to work independently and commit to occasional evening or weekend hours for major fundraising events.

Desired Qualifications

• Education:Masters degree in Business Administration(MBA) Finance Non-Profit Management Higher Education Administration Data Analytics ora related field.

• Specialized Software: Hands-on experience with specialized fund-management and endowment tracking software

Compensation & Benefits

Theanticipatedannual salary range for this position is$155000$175000.

Another Source works with their clients on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As youread throughthe job posting and review the list of qualifications (and/or preferred) please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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