Assistant to the Town Manager's Office

Assistant to the Town Managers Office

Part-time up to 25 hours $31.46 - $32.09 per hour.

The Town of Cohasset is seeking a highly organized dependable and service-oriented individual to serve as Assistant to the Town Managers Office. This part-time position provides administrative and operational support to the Town Managers Office and plays an important role in supporting Town departments Boards and Committees and the public.

The ideal candidate will have strong organizational and communication skills excellent attention to detail proficiency with Microsoft Office and the ability to manage multiple priorities in a busy municipal environment.

Position Overview:Reporting to the Town Manager the Assistant to the Town Managers Office provides day-to-day administrative support for the Town Managers Office. Responsibilities include preparing correspondence and meeting materials maintaining accurate records and files coordinating schedules and meeting spaces supporting Boards and Committees processing permits and incoming correspondence answering phones responding to public inquiries and assisting with special projects.

This position requires a professional and customer-focused approach discretion accuracy and the ability to work collaboratively with Town staff elected and appointed officials Boards and Committees and members of the public.

Key Responsibilities:

Provide administrative and clerical support to the Town Managers Office.

Prepare and format correspondence memoranda public notices meeting materials and other documents.

Answer phones direct calls take messages and respond to questions from residents Town employees and the public.

Assist with scheduling calendar management conference rooms and meeting spaces.

Maintain organized and accurate departmental files and records.

Receive date stamp log and distribute incoming mail and correspondence.

Assist with Board and Committee appointment processes including notifications correspondence and public announcements.

Attend Board and Committee meetings as requested take notes and prepare meeting minutes.

Gather information and assist with Town projects licenses and other administrative matters.

Process wedding permits and beach parking permits for Sandy Beach and Bassings Beach.

Work collaboratively with the Communication and Community Engagement Specialist and Assistant to the Town Manager.

Provide professional and courteous customer service to residents visitors and Town employees.

Perform other related duties as assigned.

Qualifications:

Minimum Qualifications: High school education or equivalent. Excellent computer skills including proficiency in Microsoft Word Excel Outlook and PowerPoint. Ability to follow standardized rules and procedures. Strong organizational skills and the ability to multitask in a fast-paced environment. Accuracy and attention to detail. Strong customer service data entry and typing skills.

Preferred Qualifications: Thorough knowledge of office practices and procedures. Working knowledge of municipal operations and functions. Experience in maintaining organized records and files. Demonstrated ability to prioritize tasks and manage multiple projects effectively.

Compensation & Benefits:This is a part-time benefit-eligible position classified as Grade A2 with an hourly pay rate of $31.46- $32.09 hr . The Town of Cohasset offers a competitive salary commensurate with experience along with a comprehensive benefits package.

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The Town of Cohasset is committed to full compliance with the Americans with Disabilities Act (ADA) and all applicable federal state and local laws governing non-discrimination in employment. The Town provides reasonable accommodation for qualified individuals with disabilities to enable them to perform the essential functions of their positions. Applicants requiring reasonable accommodation in the application or selection process are encouraged to contact the Human Resources Department at

The Town of Cohasset is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age disability genetic information gender identity or expression sexual orientation marital status veteran status or any other characteristic protected by federal state or local law.

All offers of employment are conditional upon the satisfactory completion of a Criminal offense record inquiry ( CORI check) pre-employment DOT physical examination drug test & all other background checks where required.