Assistant to the President

• Coordinate workflow and daily operations within the Office of the President.
• Manage complex calendars appointments travel arrangements and scheduling priorities for the President.
• Manage and prioritize executive correspondence on behalf of the President including drafting proofreading coordinating responses and ensuring timely follow-up on sensitive and confidential communication.
• Serve as project manager for presidential initiatives coordinating timeliness communication meeting logistics deliverables and follow up across multiple campus departments and external stakeholders.
• Process invoices reconcile credit card statements and support budget and administrative operations for the Presidents Office.
• Manage executive communications including email correspondence phone calls digital document workflows and visitor engagement with professionalism and discretion.
• Serve as a primary point of contact for internal and external constituents including Trustees senior leaders faculty staff students alumni and community partners.
• Coordinate Board of Trustees activities including scheduling meetings preparing agendas and materials managing communications and supporting meeting logistics
• Maintain and manage Board of Trustees materials and communications through secure digital board management and document-sharing systems.
• Attend and record minutes for Board of Trustees meetings Executive Committee meetings and other committee meetings as assigned.
• Coordinate virtual and in-person meetings using video conferencing and collaboration platforms.
• Prepare presentations reports correspondence briefing materials and other executive documents using modern office and collaboration technologies.
• Attend and take notes at weekly senior leadership meetings and assist with follow-up communication and action items.
• Prepare and/or coordinate institutional reports and surveys including requests related to accreditation compliance higher education associations and external reporting agencies.
• Maintain confidential electronic and paper records in accordance with institutional policies and best practices.
• Support presidential events Commencement activities and special institutional projects.
• Coordinate the Clark Merit Award selection process including communication scheduling and coordination with committee members and campus offices.
• Coordinate aspects of Commencement activities including honorary degree recipient logistics award coordination scripts and event support.
• Collaborate across departments to support institutional initiatives and strategic priorities.
• Assist the Human Resources Office and other administrative offices with projects and coordination as needed.
• Perform additional duties as assigned in support of the Office of the President.

• Bachelors degree preferred.
• Experience working with complex and high dollar budgets.
• 4 years of progressively responsible executive administrative support experience
• Successful completion of a background check in accordance with Coe College policy.
• Valid drivers license.

• Demonstrated positive and welcoming approach to all interpersonal interactions.
• Organized task oriented accurate.
• Ability to maintain confidentiality and discretion.
• Willingness to jump in on any task at a moments notice while maintaining consistent quality of work.
• Ability to prioritize projects with overlapping timelines in a fast-paced fluid environment.
• Demonstrated analytical mathematical and problem-solving skills.
• Ability to take directions and apply to independent work.
• Extensive knowledge of Microsoft Office Suite in particular Microsoft Excel (formulas functions and pivot tables.)
• Appreciation for being part of an overarching mission that intrinsically motivates quality work in the day-to-day tasks.

• Dedication to the educational mission of a private residential liberal arts college.
• Ability to maintain positive relationships in a collaborative and diverse team atmosphere.
• Commitment to excellent customer and/or student service.
• Demonstrated ethical and responsible decision making.
• Consistent attendance and accountability necessary to meet position objectives.
• Every Coe employee shares one mission to recruit retain and prepare students for a lifetime of personal and professional success.

Required Experience:

IC