Assistant to the Executive Director

Responsibilities and Duties

Roles and Responsibilities:

• Serve as a point of contact for inquiries to the Executive Director from varied audiences
• Coordinate internal and external events such as recruitment and marketing events and purchases
• Assist in the preparation and distribution of meeting materials presentations and agendas on behalf of the Ambition Prep Executive Director and Board of Directors;
• Draft and send correspondence on behalf of the Executive Director in coordination with the Schools Information as appropriate;
• Maintain executive files reports and contact information and track due dates related to correspondence reports compliance and other information;
• Assist in the preparation and planning of materials for Board Meetings Committee Meetings Onboarding and Professional Development as well as other special events
• Support the operations team with the management of social media and organizational-wide communications
• Review policies and implementation of policies throughout the school
• Answer calls schedule appointments conference calls video conferences as needed and maintain the schools calendar and assist with project tracking
• Inventory and purchase supplies and technology resources as needed
• Work with the Business Office in the report finalization processes for renewal new applications ongoing academic performance evaluations and ongoing site visit reports.
• Provide general office support in the areas of parent communication letters and distribution electronic filing data entry copying scanning phone coverage etc.
• Support with managing various SIS systems and preparing data reports
• Assist the Executive Director in ensuring open lines of communication with partners and stakeholders identifying new and ongoing opportunities for collaboration and engagement and as needed represent Ambition Preps interest at external meetings
• Perform other job-related duties as assigned

Desired and Required Characteristics

• Unwavering commitment to Ambition Preps mission students families and community is non-negotiable
• The belief that all students can learn at a high level regardless of race culture or socioeconomic status
• Ability to multitask and work with an ambiguous fast-moving start-up environment
• Team player: demonstrates maturity growth mindset strong work ethic follow-through and flexibility
• Ability to take constructive feedback and quickly incorporate feedback
• Innovative creative organized and willing to take risks

Desired and Required Experience

• Bachelors degree required
• Background check passed required
• Minimum 2 years of experience in education programming communications and/or service delivery management.
• Basic knowledge of education systems and procedures

Ambition Preparatory Charter School offers a competitive salary commensurate with experience. Ambition Preparatory Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race color religion gender sexual orientation national or ethnic origin age disability pregnancy or veteran status.

Disclaimer: This job description describes the general nature and level of work being performed by individuals hired into this job. This is not intended to be an exhaustive list of all responsibilities and duties required. Ambition Prep reserves the right to change any or all content of this job description based on business needs.

Required Experience:

IC