Assistant to the Division of Student Services

Orange County Community College (SUNY Orange) located in the scenic Hudson Valley is a multi-campus College with locations in the cities of Middletown and Newburgh NY. We proudly claim the distinction of being the first county-sponsored New York State Community College. And for over 70 years SUNY Orange has been the primary workforce provider and educational resource for residents of Orange County and neighboring counties.

Our students come from all walks of life and are committed to their education and career development. Our graduates speak highly of a curriculum that challenges them and prepares them upon graduation to be competitive and successful if they are directly entering the workforce or to thrive when they transfer to four-year institutions. SUNY Orange values diversity has been certified as a Hispanic Serving Institution (HSI) and has been named a Military Friendly college.

The College seeks dynamic individuals eager to engage in thoughtful energetic and impactful leadership and to help shape the future of a College that is respected within its community. If you desire the opportunity to mold the members of our diverse student body into the accomplished professionals and leaders they wish to become crave an administrative atmosphere where creativity and forward-thinking ideas are welcomed and are willing to roll up your sleeves to make it all happen we encourage you to consider joining our College community.

Under the direction of the Provost and Vice President for Academic Affairs and Student Services the Administrative Assistant provides high-level administrative and operational support to the Provost the Associate Vice President for Enrollment Management and Financial Services (AVP EMFS) and the Associate Vice President for Student Engagement and Completion (AVP SEC).

Reporting to the Provost the Administrative Assistant works closely with both Associate Vice Presidents and their respective directors and staff to support the day-to-day operations of the Division of Student Services. The position serves as a central point of coordination among divisional leadership College departments students external partners and other stakeholders ensuring effective communication appropriate follow-up and the timely completion of divisional priorities.

The successful candidate will demonstrate excellent organizational and communication skills sound judgment discretion in handling confidential and sensitive information and the ability to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

Executive and Administrative Support

• Provides comprehensive administrative support to the Provost AVP EMFS and AVP SEC including scheduling correspondence meeting coordination document preparation and follow-up.
• Serves as a central administrative liaison among the Provost Associate Vice Presidents directors staff and other College offices.
• Manages and coordinates internal and external communications including correspondence with College employees students vendors county and state officials and members of the public.
• Reviews prioritizes and routes mail email voicemail meeting requests and other inquiries directed to the Provosts Office exercising appropriate judgment and discretion.
• Coordinates and monitors administrative procedures and processes within the Division of Student Services.
• Researches compiles and analyzes complex information and data and prepares reports correspondence and other materials containing specialized or sensitive information.
• Participates in Provost and divisional staff meetings as appropriate and provides administrative follow-up as needed.

Budget and Financial Administration

• Assists with budget development planning monitoring and administrative processes for the Division of Student Services.
• Monitors budget transfers and assists with purchasing activities for Enrollment Management Financial Aid and grant-funded programs.
• Prepares budget and supporting materials for staff participation in conferences workshops and professional development activities.
• Tracks purchase requisitions consultant services contracts and software renewals and ensures appropriate follow-up.
• Student Services and Conduct Support
• Reviews student applications for emergency financial assistance to ensure required documentation is complete assists students with the application process schedules appointments and makes appropriate referrals.
• Reviews student records involving prior dismissal from another college and when appropriate prepares materials for Behavioral Intervention Team (BIT) review and coordinates student meetings.
• Provides administrative support for the Colleges student conduct and behavioral intervention processes including coordinating committee meetings preparing correspondence and documentation and coordinating with appropriate College offices.
• Processes and coordinates tuition appeal materials for committee review and works with Student Accounts Financial Aid Advising and other offices to respond to student inquiries.
• Prepares documentation and correspondence for students transferring to four-year institutions or pursuing careers in law enforcement as appropriate.

Events Meetings and Cross-Divisional Coordination

• Coordinates major College events including Commencement Exercises and the Sojourner Truth Awards Program under the direction of the Provost and AVP EMFS.
• Manages event logistics and works collaboratively with Security Facilities Marketing the Registrars Office and other College departments to ensure successful events.
• Coordinates conference room scheduling for meetings workshops and other College activities.
• Supports the AVP EMFS and AVP SEC with meeting coordination preparation of agendas and minutes technology arrangements budgets correspondence and follow-up.
• Provides administrative support for Board of Trustees committee meetings and Board meetings as requested by the Provost and Associate Vice Presidents.

Education and Experience Required: Bachelors Degree with three years administrative experience OR Associate Degree with five years administrative experience or equivalent in managing multiple priorities meeting deadlines and workingeffectively in a fast-paced environment.

Preferred Knowledge Skills Abilities and Worker Characteristics:

• Bachelors degree
• Five years of experience working in college administration.
• Ability to communicate effectively both verbally and in writing.
• Experience with large scale event planning.
• Ability to effectively establish and maintain working relationships with supervising personnel co-workers all college employees and the public.
• Ability to manage multiple projects and prioritize effectively.
• Must be able to travel between the colleges two campuses and other sites.
• Bilingual Skills.

Deadline for Applying: October 18 2026

Position begins ASAP

Salary range: $55000 to $65000 commensurate with experience

Orange County Community College does not discriminate on the basis of race color national origin religion creed age disability sex gender identification sexual orientation familial status pregnancy predisposing genetic characteristics military status veteran status domestic violence victim status criminal conviction or any other category protected by law. The College adheres to all federal and state civil rights laws prohibiting discrimination in public institutions of higher education. Inquiries regarding this non-discrimination policy may be directed to: Iris Martinez-Davis Civil Rights Compliance Officer 115 South Street Middletown NY 10940

Create a SUNY Orange Employment Account by clicking on the APPLY NOW button. Upload the following documents which are required for consideration:

• Cover Letter
• Resume
• References: Include three (3) professional references (including names phone numbers and e-mail addresses). References will not be contacted without prior permission of the candidate.
• Orange County Community College values a diverse and inclusive community. Please include in your cover letter an answer to the following questions:
  1. How has diversity and inclusion played a part in your career
  2. How would you bring that insight into your position at the college

Official transcripts will be required upon employment. Foreign transcripts which are not accompanied by an evaluation from an approved agency may not be reviewed. Applicants may contact NACES (National Association of Credential Evaluating Service) at to obtain a list of members providing this service. Any expenses incurred for this service must be borne by the applicant. Foreign transcript translations by applicant or educational institution are not acceptable.

All applicants must have the legal right to accept employment in the United States. SUNY Orange does not support visa applications.

Employment at the College may be subject to the favorable result of a background investigation.

Returning Applicants - Login to your SUNY Orange Employment Account to check your completed application.