Assistant Registrar

JOB TITLE

LOCATION

DEPARTMENT NAME

DIVISION NAME

JOB DESCRIPTION SUMMARY

JOB DESCRIPTION

• Construct and implement the class schedule for the universitys undergraduate and graduate course offerings by:
  • Adding removing and modifying new and existing course sections for all four Academic Year terms and two Summer Session terms in collaboration with Department Heads faculty and administrative staff in partnership with the Associate Registrar.
  • Maintaining course section updates to course subtitles section listings and numbers eligibility rules meeting patterns and assigned classrooms.
  • Managing course section data in the Workday student information system including instructor listings section capacities reserved seating waitlists section clusters and co-locations.
  • Publishing newly-created course sections.
  • Running missing data reports in Workday and making adjustments as needed.
  • Working with the course scheduling software to maximize efficiency of space allocation.

• Consult and communicate regularly with departments and faculty regarding academic scheduling issues by:
  • Reviewing and processing academic scheduling requests and changes submitted throughout the year.
  • Recommending course day/time periods based upon classroom and laboratory availability.
  • Solving any time conflicts in location or instructor schedules to ensure conflict-free listings.
  • Detecting and resolving any scheduling discrepancies.
  • Finding available locations for urgent or immediate classroom-relocation requests as warranted.
  • Reviewing classroom spaces when issues are identified or during annual classroom assessments.

• Provide excellent customer service and accurate information on scheduling procedures and best practices to faculty students and staff by:
  • Monitoring experimental course offerings and alerting departments of compliance with committee policy on same.
  • Working with the Associate Registrar to propose and codify standardized scheduling procedures and recommending procedural enhancements as needed.
  • Advising on adherence to maximum room capacities in accordance with university policy and parameters.
  • Effectively prioritizing multiple responsibilities and requests during high volume times.

• Assign academic spaces for non-course reservations through:
  • Reviewing and processing faculty and staff requests submitted directly or via the scheduling software workflow approving said requests as applicable.
  • Handling all requests forwarded to the office for cancellations/changes to existing reservations.
  • Coordinating with the Events office on arrangements for shared reservations and customer needs.

• Perform general clerical duties including answering the phone responding to email attending to walk-ins and organizing and electronically filing correspondence by:
  • Establishing contact spreadsheets and other course-related charts revising listings as required.
  • Assisting with tasks related to Commencement orientation and other such events as needed.
  • Keeping all documentation up to date.
  • Assisting in generating and editing email announcements and notifications from the office.

• Performs all other duties and responsibilities as assigned or directed by the supervisor.

Qualifications:

• Bachelors degree required.
• Two years of experience in higher education required preferably in a Registrars Office scheduling setting.

Salary Grade 5: $49500 $52000 per year (depending on experience)

Salary is based on related experience expertise and internal equity; generally new hires can expect pay between the minimum and midpoint of the range.

Compensation at WPI

FLSA STATUS

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race color age religion sex sexual orientation gender identity national origin veteran statusor disability. It seeks individuals from all backgrounds and experiences who will contribute to a culture of creativity collaboration inclusion problem solving innovation high performance and change is committed to maintaining a campus environment free of harassment and discrimination.