Assistant Registrar

About Le Moyne College:

Le Moyne College located in Syracuse N.Y. is an independent college established by the Jesuits in 1946 to provide students with a values-based comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this Le Moyne seeks scholars and professionals who bring innovation creativity and impact to the campus and who bring greater depth breadth and diversity to our campus community.

Position Summary

The Assistant Registrar is responsible for all functions within the Registrars Office as it relates to student records degree completion and curriculum collaboration with other Assistant/Associate Registrars this position will support the oversight of operations within the Registrars Office to ensure successful and efficient performance.

PRINCIPAL DUTIES AND ESSENTIAL FUNCTIONS

Job duties specific to this position:

• Contribute to the day-to-day operations of the Registrars office.
• Interpret and enforce Federal State and College policies rules and regulations as appropriate.
• Maintain data integrity of student academic records.
• Provide excellent customer service to the constituents of the Registrars Office (i.e. students families faculty staff external agencies etc.) regarding student records.
• Commencement and degree completion including but not limited to:
  • Academic advising to support degree completion
  • Related communications with students faculty and staff to support degree persistence and student success.
  • Graduation applications degree audits degree conferrals and data reporting.
  • Collaboration with campus-wide partners to ensure the accuracy and integrity of student records data associated with commencement honors awards and degree conferral activities.
• Processing of student hiatuses and related communications.
• Study abroad and international transfer credit analysis in collaboration with various administrators and offices across campus.
• National Clearinghouse and NSLDS enrollment reporting degree verification and error resolutions.
• Maintenance of document management and workflow solutions including OnBase Google forms and related technologies.
• Serve as the primary liaison for student systems vendors and external partners including National Student Clearinghouse and Parchment as well as additional technologies as needed.
• Assist the Registrars Office with:
  • All communications to and from the Registrars office including phone calls emails and official correspondences.
  • Maintenance of student educational records.
  • The identification investigation and resolution of issues and processing errors regarding registration and records areas.
  • Streamlining policies and procedures to improve efficiency.
  • Evaluate implement and test new software upgrades and new systems utilized in the Registrars Office.
  • Development of training materials and serve as the Colleges training resource for best practices within student information systems supportive software reporting and solutions for student information systems (SIS) and related software.
  • Serve on selected college committees.
  • Attendance at College events as needed (some evenings and weekends).
  • Other duties as assigned.

Job expectations for all Le Moyne College employees:

• Demonstrates and role-models all of Le Moynes mission-based competencies (collaboration communication diversity integrity leadership and service) in every interaction with all community members and external parties.
• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering utilization and data management while promoting a security culture.
• Supports cura personalis by treating all individuals with dignity professionalism and kindness.
• Promotes cura apostolica by aligning professional goals objectives and performance with colleges strategic goals.
• Demonstrates excellent work attendance reliability and work ethic.
• Attends and actively participates in required meetings and training sessions.
• Complies and adheres to all of Le Moynes established policies procedures and codes of conduct at all times including all health and safety requirements and regulations to promote desired behavior and build awareness.
• Must complete all required federal state institution and department trainings.
• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice evolving operational requirements and industry trends.
• Performs a variety of related duties as assigned.

Qualifications

• Bachelors degree and 2-5 years of related experience in a higher education setting (experience in a Registrars Office is preferred).
• Professional demeanor and ability to interact well with others in a fast-paced operation.
• Strong knowledge of student records administration academic operations and higher education business processes.
• Demonstrated ability to analyze complex issues develop practical solutions and lead operational improvements.
• Strong interpersonal leadership communication and organizational skills as well as proven ability to work collaboratively.
• Excellent organizational skills and attention to detail with the ability to manage multiple priorities and deadlines effectively.
• Attention to detail and proficiency in Excel is essential.
• Respect for confidential information; working knowledge of FERPA is required.
• Experience with Colleague Datatel Unity OnBase Parchment and Informer is preferred.

Additional Information:

Le Moyne Benefits

403(b) Retirement contribution- (9.5% Employermatch)
Generous tuition coverage
Health insurance options- (Medical Dental Vision Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded)
Basic Life & AD&D Insurance- (Employerpaid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal Critical Illness Hospital Indemnity Accident Insurance Pet Insurance etc.)
12 paid holidays
Generous time off package

35 hour work week

Pay Range: $62354 - $63300 annually

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy citizenship & immigrationor any other protected characteristic as outlined by federal state or local laws.

This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications merit and business needs at the time.

Application Instructions:

To apply for this position please click the Apply Now button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references