Assistant Registrar Graduation

The job is responsible for auditing a summary of each students program and plan in anticipation of degree conferral; act as liaison between Student Registrars Office and Faculty Advisors to collect course substitutions inform students of graduation status and ensure all workflow happens quickly and accurately; for programming troubleshooting and maintaining electronic advisement audits; for diploma order diploma cover order collation and distribution (mailing) of diplomas; UG commencement program layout and submission; greeting students answering questions and garnering correct diploma names at the graduation festival; diploma cover setup and distribution at graduation ceremony. Position will be responsible for creating and developing a new process and method to automate degree auditing graduation approval and conferral using new tools including both Degreeworks and Banner with a particular emphasis on maximizing the compatibility of both systems. Responsible for back-end transition of all processes related to graduation in Banner. Responsible for streamlining all aspects of this position to maximize efficiency and assimilate tasks such as graduation application process graduation packet organization degree auditing communications related to degree auditing and graduation reporting. This position will supervise one Clerical Assistant 2 and will be responsible for training managing and reviewing this employee.

The primary reason for the existence of the position is both to serve the University by having a person dedicated to protecting the school against inaccuracy and to ensure (and by extension promote) the integrity of a KU degree and to ensure an individual is dedicated to being available to troubleshoot create and maintain the electronic degree audits that are used campus-wide. Further the position exists to serve the students by both managing the graduation process (through auditing conferral and diploma mailing) and by helping them to understand navigate and properly complete the graduation process. The strategic outcome of this position is to ensure Kutztown Universitys undergraduate students degree requirements are evaluated and that these students are in turn graduated with accuracy and in a timely manner. Further to guarantee that degree audits are accurate and well-maintained.

• Bachelors Degree
• Higher Ed experience
• Experience in an office environment

• Effective communication and writing skills.
• Analytical organizational and interpersonal skills.

• Experience with Degreeworks
• Experience with Banner
• Experience with degree auditing
• Experience with complex systems

• Supervisory and training experience.

• Knowledge of FERPA

Applications & resumes will be accepted until the position is filled however; to ensure full consideration application materials should be received no later than the end of day on August 12 2026.

The starting salary for this position is $54983.00 based on the SCUPA Collective Bargaining Agreement.

This position may be eligible for a flexible hybrid work arrangement permitting a combination of on-site and remote work subject to applicable organizational policies operational requirements and supervisory approval.

All applications for this position must be submitted via our online application/resume system ONLY. Please do not fax mail or e-mail any documentation.

A successful interview reference checks background clearances (PA Criminal Child Abuse Clearance & FBI Clearance) and demonstration of ability are requisite qualifications for all positions.

The University is very interested in hiring employees who have had extensive experience with diverse populations.

Non-Discrimination Statement

Kutztown University does not discriminate in employment or educational opportunities on the basis of sex race ethnicity national origin age disability religion sexual orientation gender identity or veteran status. To discuss a complaint of discrimination please contact the Office of Social Equity Old Main A-Wing Room 02 by phone at or by e-mail at Pursuant to Title IX of the Education Amendments of 1972 Kutztown University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates including admissions and employment. Any inquiries regarding the application of Title IX at Kutztown University may be made to Bradley Davis the Universitys Title IX Coordinator located in Old Main A-Wing Room 01 by phone at or by email at or the Office for Civil Rights located in the Lyndon Baines Johnson Department of Education Bldg. 400 Maryland Avenue SW Washington DC 20202-1100 by phone at (TDD: ) by fax at or by e-mail at Kutztown Universitys Sexual Misconduct Anti-Discrimination and Anti-Harassment policies can be found in The Key student handbook or online at of availability of the Annual Security Report and Annual Fire Safety Report

The Annual Security Report and the Annual Fire Safety Report containing policy statements crime and fire statistics for Kutztown University is available online. You may also request a physical copy by emailing the KU Clery Compliance Coordinator at .