Assistant Registrar for Academic Records (INTERNAL ONLY)

*Please note you must be a current Citadel employee to be considered for this role*

Job Responsibilities:

The Citadel The Military College of South Carolina is accepting internal only applicants for Assistant Registrar for Academic Records in the Registrars Office. Under the supervision of the Associate Registrar this position is responsible for providing support and for meeting the needs of the registrar office staff deans department heads faculty students and visitors to the College. The position collaborates and works closely with academic departments ITSStudent Business Services Financial Aid and Admissions and along with various other departments throughout campus.

• Manages and maintains student academic records to include but not limited to course substitutions change of grades course repeats non-course degree requirements and other pertinent items.
• Monitors the collection processing and posting of grades including outreach and communication to schools departments and faculty. Posts grades to military portals. Manages process for reporting students who qualify for Deans List and Gold Stars.
• Supervises the prerequisite check process dropping and notifying students who have not met the course prerequisites.
• Supervises the Transfer Credit Coordinator. Reviews transfer credit processes as needed and ensures decisions are made in compliance with current policies and procedures.
• Provides registration assistance for certain special populations such as Citadel Success Institute students and course scheduling support to Associate Registrar. Builds and runs reports in Argos. Utilizes student information system (Banner) degree evaluation software (Degree Works) and other technologyto monitor and manage student records.
• Serves as the Registrars Office liaison with the Department of Leadership and School of Education.
• Provides support to front desk operations as needed and to orientation matriculation and commencement activities.

Minimum Qualifications:

Bachelors degree required. Excellent written and oral communication skills are essential. Working knowledge of registration procedures and an understanding of computer principles and procedures. Must have ability to establish and maintain effective working relationships with students parents faculty staff and the general public. Ability to provide supportive counseling for a wide range of student issues and concerns. Possesses a strong knowledge of and upholds the Family Educational Rights and Privacy Act (FERPA).

Benefits of Working at The Citadel

• Extensive Health Plans
• Great Retirement Options
• Tuition Waiver Program
• Paid Parental Leave
• Employee Discounts
• Isle of Palms Beach Club
• Swain Family Boat Center
• Community Service Opportunities
• Mentor/Mentee Program
• Read more about our benefits on our HR website

About The Citadel College

The Citadel also known as the Military College of South Carolina is a public senior military college located in Charleston South Carolina. Founded in 1842 The Citadel has a rich history and educational reputation. With our current location on the banks of the Ashley River in downtown Charleston you are close to great restaurants shopping and much more. Ranked #1 Public College in the South (U.S. News & World Report 2022) for schools with up to a masters degree the opportunities are endless.

There are about 2300 undergraduate students who make up the South Carolina Corps of Cadets. Out of the Corps of Cadets 1 out of 3 graduates earn a military commission. Students can choose from 31 Majors 57 Minors pre-health professions and pre-law (a concentration in political science). The 11:1 student-to-faculty ratio guarantees students a quality education. Another 1000 students attend the Graduate College evening and online programs.