Assistant Project Manager

Responsibilities
Project Delivery Support and Small Project Leadership Support assigned ITS Project Managers with project planning schedule maintenance task tracking and follow-through on action items. Prepare and maintain project artifacts including charters work plans meeting agendas and notes decision logs risk and issue logs and status reports using ITS standards and templates. Coordinate project meetings workshops and working sessions; document outcomes and communicate next steps to stakeholders. Independently manage assigned low-risk projects or workstreams under guidance including scope schedule and stakeholder coordination. Support go-live planning activities such as cutover checklists readiness checkpoints communications timing and post go-live stabilization tracking. Portfolio Reporting and Tooling Support Maintain accurate project data in portfolio and project management tools (for example Smartsheet) including milestones dependencies percent complete and key dates. Assist with portfolio reporting by compiling weekly and monthly status updates dashboards and metrics for leadership review. Support intake and initiation activities by ensuring requests approvals and documentation are complete and stored in the appropriate repository. Track resource and scheduling inputs for assigned projects and escalate capacity risks or dependency conflicts to the Project Manager and Director. Change Communications and Training Support Partner with change management and training resources to support stakeholder engagement communications drafts training logistics and readiness checkpoints for assigned initiatives. Assist with stakeholder mapping and impact tracking to help ensure the right audiences are informed and prepared for changes. Support development and distribution of project communications in coordination with functional owners and institutional communications as appropriate. Vendor and Procurement Coordination (Project-Specific) Coordinate vendor meetings and deliverable tracking for assigned projects; ensure action items and dependencies are documented and followed through. Support procurement and onboarding logistics such as scheduling access coordination documentation collection and communications with internal stakeholders under the guidance of the Project Manager and Director. Escalate vendor risks delivery concerns and contract questions to the Project Manager and Director. Continuous Improvement and Professional Development Participate in project retrospectives and lessons learned; contribute improvements to templates checklists and project delivery practices. Maintain working knowledge of project management standards and participate in training aligned to career progression (for example CAPM and later PMP readiness). Other duties as assigned.

Qualifications
Required Qualifications Bachelors degree in business information systems information technology or a related field or equivalent combination of education and relevant experience. One to three years of experience supporting projects coordinating work or providing project administration in a professional environment. Foundational knowledge of project management concepts and the ability to apply structured methods for planning tracking and communication. Strong organizational skills with the ability to manage multiple priorities maintain attention to detail and meet deadlines. Proficiency with common collaboration and productivity tools (Microsoft 365 Teams Excel Word PowerPoint) and comfort learning new platforms. Strong written and verbal communication skills including the ability to draft clear meeting notes status updates and stakeholder communications. Ability to work effectively with diverse stakeholders including technical teams functional partners and external vendors in a collaborative service-oriented environment. Commitment to confidentiality information security practices and adherence to institutional policies. Preferred Qualifications CAPM certification or completion of at least 23 hours of project management education with the expectation to obtain CAPM within 12 months of hire. Experience using project and portfolio management tools (for example Smartsheet) and maintaining project schedules and reporting artifacts. Experience supporting organizational change activities such as communications planning training coordination or stakeholder engagement. Experience in higher education or another complex mission-driven organization. Interest in progressing toward advanced project management responsibilities and credentials (for example PMP ).