Assistant Project Accountant

Assistant Project Accountant

Why Tarlton
Tarlton is a St. Louis-based general contractor and construction manager specializing in complex technically demanding projects across the Midwest. With deep regional roots and a reputation built on trust teamwork and repeat clients we are known for taking on challenging work and delivering it safely predictably and with pride. We conduct our business with safety quality integrity and enthusiasmand our core values include building a safe and caring environment.

Your Role

The Assistant Project Accountant provides full-cycle administrativeand financial support for assigned project teams with primary ownership ofpurchase order and subcontract processing from setup through closeout. Thisrole works closely with Project Accountants taking on administrative tasks andcompliance follow-up so the broader accounting teamcan operate efficiently and accurately.

Customer service is central to the position: the Assistant ProjectAccountant is often the first point of contact for subcontractors suppliersand project teams on purchase order subcontract and compliance questions andis expected to represent Tarlton with professionalism responsiveness and agenuine willingness to help. Success requires strong organizational habits theability to follow established processes consistently and a proactiveservice-minded approach to identifying and resolving issues beforethey become problems.

What Youll Do

Purchase Order & Subcontract Administration

• Own full-cycle processing of purchase orders and subcontracts including setup data entry routing for signature distribution revisions/change orders and closeout.
• Verify purchase order and subcontract data for accuracy against approved buyout contract values and scope prior to issuance.
• Assistwith project closeout activities including final documentation collection and file organization.
  

Customer Service & Communication

• Serve as a responsive professional point of contact for subcontractors suppliers and project teams answering questions and resolving issues promptly and courteously.
• Respond promptly and thoroughly to inquiries from project teams subcontractors and suppliersregardingpurchase order subcontract or compliance status treating every request as a priority.
• Build andmaintainpositive working relationships with subcontractors suppliers and internal teams through clear courteous and reliable communication.
  

Compliance & Documentation

• Track subcontractor and vendor compliance requirements including insurance certificates lien waivers and certified payroll and follow up proactively and courteously on missing or deficient items.
• Maintain organized up-to-date project files for purchase orders subcontracts contracts and related change documentation.

Project Accounting Support

• Assist Project Accountants with day-to-day administrative needs including document preparation data entry filing and correspondence.
• Support billing preparation and accounts payable/receivable activities as needed helpingidentifyand resolve documentation discrepancies.
• Prioritize a high-volume workload effectivelymaintainaccuracy under deadline pressure and take ownership of assigned tasks through completion.
• Perform other duties as assigned

Experience & Education

• High school diplomarequired; Associate degree in Accounting Finance Business or related field preferred or equivalent administrative/construction experience.

• Prior administrative clerical or accounting support experience preferred; construction industry experiencea plus.

Tools & Software

• Experience with construction accounting or project management systems (Viewpoint Procore GCPay or Oracle-based systems) preferred but not required.
• Strong proficiency in Microsoft Office applications particularly Excel.
• Working knowledge of or willingness to learn purchase order and subcontract administration processes.

Work Location Environment & Travel Requirements

• Work is normally performed in a typical interior/office work environment where the noise level is usually quiet.
• If required the employee may work from a jobsite trailer on occasion or owner-designated office location. The noise level in the work environment can be loud due to heavy equipment jack hammers pneumatic tools etc. These sounds can be non-stop throughout the day.
• Limited exposure to physical risk.
• The employee may occasionally lift and/or move up to twenty-five pounds.
• While performing the duties of this job the employee is required to sit talk and hear. The employee is occasionally required to stand; walk; use hands; reach; and stoop or kneel.
• Specific vision abilities include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
• The noise level in the work environment is usually quiet
• This role may require shifts or extended hours depending on project demands including evening nights and weekends.

Tarlton Competencies

• Leadership & Team Development: Provides clear direction sets expectations holds others accountable and develops team members through coaching and support
• Stand Behind Our Word and Work: Follows through on commitments takes ownership of results and ensures work meets high standards of quality and professionalism
• Cultivate Clients for Life: Builds trust-based relationships through responsiveness clear communication and understanding of client needs
• Build a Safe and Caring Environment: Promotes a safety-first culture proactively manages risks and looks out for others
• Gets the Job Done: Takes ownership removes obstacles prioritizes effectively and drives work forward to achieve results
• Communication and Collaboration: Communicates clearly and works effectively across teams to build trust and alignment
• Develops and Adapts: Seeks feedback learns from experience and adjusts to changing conditions and project needs

Why Youll Like Working Here

• Complex high-impact projects with experienced teams
• Strong partnership between field and project management
• Safety-first culture and high standards of quality
• Competitive compensation comprehensive benefits and long-term career growth
• A company proud to be STLMade and invested in the region

Lets Build Together
If youre interested in working on challenging projects witha collaborative experienced team we encourage you to apply.

Equal Opportunity Employer

Tarlton is an Equal Opportunity Employer and does not discriminate based onrace color religion sex sexual orientation gender identity nationalorigin age disability veteran status or any other protected status underapplicable law.If you requireassistance completing this application or need a reasonable accommodationplease contact or 314.633.3300 for support.

Required Experience:

Junior IC