Assistant Office Manager

An Assistant Office Manager at a car dealershipsupports the Office Manager/Controller in overseeing daily administrative and accounting operations including processing vehicle deals managing accounts payable/receivable ensuring title compliance and supervising clerical staff.

Key Responsibilities

• Accounting & Finance Support:Assist with monthly closing process vehicle deals manage accounts payable/receivable and post transactions to the general ledger.
• Title & Registration:Ensure all vehicle titles registrations and lien information are accurate and processed promptly.
• Daily Operations:Reconcile daily cash and credit card transactions prepare bank deposits and manage inventory files.
• Staff Oversight & Training:Help the Office Manager train and supervise clerical staff filling in for various administrative positions as needed.
• Compliance & Reporting:Ensure adherence to company policies state/federal regulations and assist in preparing financial tax or payroll reports.

Required Skills and Qualifications

• Dealership Experience:Previous experience (2-5 years) in automotive dealership accounting or administrative roles is required.
• Software Proficiency:Familiarity with dealership management systems (DMS) Dealertrack is highly valued.
• Attention to Detail:Excellent organizational and clerical skills to manage documentation for hundreds of transactions.
• Communication & Leadership:Ability to work with other departments (parts/sales/service/bodyshop) and lead staff effectively.

Common Qualifications

• High school diploma or equivalent (some college preferred).
• Knowledge of Microsoft Office specifically Excel/Word
• Strong understanding of accounting principles (AP/AR/GL)

Benefits:

• Team atmosphere with great management!
• Health Dental Vision Insurance
• Accidental Short Term Disability Insurance
• 401(k) with company match
• Paid Vacations/Holidays
• Employee Discounts