Assistant Manager, Board Relations

• Serve as the primary liaison between Museum leadership and the Board of Trustees providing responsive solutions-oriented support and ensuring timely follow-through on Trustee inquiries and requests.
• Engage with Trustees donors government officials and other key Museum stakeholders with professionalism discretion and sound judgment.
• Manage Board and Trustee communications correspondence and key deadlines: including invitations newsletters briefings acknowledgments and personalized outreach; maintain and coordinate updates to the Board Handbook to ensure information remains accurate current and accessible.
• Develop and implement individualized engagement and stewardship strategies aligned with Trustees interests philanthropic priorities and involvement with the Museum.
• Track Trustee participation across Board events giving and Museum programs to inform stewardship strategies identify engagement opportunities and guide strategic planning.
• Coordinate Board-related events including orientations retreats meetings private dinners and social functions with a focus on hospitality precision and discretion.
• Provide concierge-level support to Trustees and prospects by facilitating special access to exhibitions art fairs programs and tailored Museum experiences.
• Plan domestic and international travel for Trustees donors and prospects including air and ground transportation accommodations itineraries reservations and special requests while delivering a premium experience within established budgets.
• Manage Museum Trustees annual giving activityincluding dues patron programs and gala participationand coordinate timely personalized gift reminders and acknowledgments in collaboration with the Development Operations team.
• Collaborate across Development and with the Directors Office to plan and execute Board and committee meetings including staffing hospitality room preparation and logistics.
• Maintain accurate and confidential records of Board interactions preferences participation and donor engagement activity in Tessitura.
• Monitor departmental budgets prepare projections track and reconcile expenses and support the cost-effective management of resources.
• Identify and implement improvements to Board Relations systems workflows templates and protocols to increase accuracy efficiency and consistency.
  

• Bachelors degree or an equivalent combination of education and experience
• 3-5 years of increasing administrative experience supporting senior staff or executives
• Familiarity with Microsoft Office Tessitura and Ramp or similar systems
• Experience engaging with high-level donors and institutional stakeholders
• Strong understanding of Development and best donor engagement practices
• Excellent verbal and written communication skills strong judgment and problem-solving abilities
• Exceptional organizational skills and high degree of discretion
• Passion for the Museums nonprofit mission and innovative programming
• Commitment to a diversity of backgrounds and voices

• Medical dental vision and life insurance
• 401(k) Savings Plan and Pension Plan
• Generous paid time off including annual vacation leave sick leave and 13 Museum holidays
• Short-term and long-term disability coverage
• Flexible Spending Accounts (FSAs) & Health Savings Accounts (HSAs) for eligible pre-tax health care dependent care and commuter expenses
• Employee Assistant Program
• Free admission to various NYC museums and cultural institutions
• Early access to Museum exhibitions
• Invitations to staff-only programs tours and on-site engagement events
• Opportunities to participate in community initiatives and Museum programs
• 40% discount for staff in Museum shops
• 20% discount at Museum café
• All positions are based in Brooklyn New York with some eligible for a hybrid work schedule (three days on-site / two days remote)

Required Experience:

Manager