Assistant Facility Administrator

Position Overview:

The Assistant Facility Administrator supports the Facility Administrator in the day-to-day management coordination and oversight of operations within a federally contracted ICE residential facility. This position assists with operational planning staff coordination compliance monitoring and service delivery across multiple functional areas including housing supervision case coordination medical services behavioral health and facility logistics. The Assistant Facility Administrator helps maintain continuous operational readiness in a 24/7 fast-paced environment with high intake and discharge volume.

Key Responsibilities/Essential Functions:

Facility Operations & Administrative Suppor

• Assist the Facility Administrator in overseeing daily facility operations and ensuring continuity of services in a 24/7 residential program
• Assist in coordination across functional areas including:
• • Intake and discharge operations
  • Supervision and housing
  • Case management medical and behavioral health services
  • Logistics food service and facility maintenance
• Ensure operational readiness for continuous intake and discharge cycles
• Assist with staffing coordination and shift coverage to maintain appropriate levels of supervision and service delivery.

Staff Leadership & Coordination

• Provide day-to-day guidance and support to supervisory and frontline staff.
• Participate in shift briefings and operational meetings to promote communication and continuity of services.
• Support staff onboarding training scheduling and performance monitoring activities.
• Reinforce compliance with organizational policies operational procedures and standards of conduct.
• Promote a professional respectful and accountable work environment.

Compliance Safety & Quality Assurance

• Assist in monitoring compliance with applicable contractual requirements organizational policies and regulatory standards.
• Support quality assurance efforts related to documentation recordkeeping safety security sanitation and operational practices.
• Assist with incident response investigations corrective actions and required reporting activities.
• Monitor facility conditions and coordinate with appropriate departments to address operational or safety concerns.
• Support readiness for audits inspections and compliance reviews.

Documentation & Reporting

• Maintain accurate operational records reports and tracking systems.
• Assist in preparing operational reports staffing documentation incident reports and other required submissions.
• Ensure documentation is completed accurately timely and in accordance with organizational requirements.
• Communicate operational concerns emerging issues and recommendations to facility leadership.

Interdisciplinary Collaboration

• Work closely with administrative operational medical behavioral health and support service teams.
• Facilitate communication and coordination between departments to ensure effective service delivery.
• Support resolution of operational issues that impact residents staff or facility operations.
• Promote a resident-centered environment that emphasizes safety dignity professionalism and respect.

Required Qualifications & Core Competencies:

• Bachelors degree in Business Administration Public Administration Human Services Healthcare Administration or a related field preferred; equivalent combination of education and experience may be considered.
• Minimum four (4) years of experience in facility operations program administration residential services institutional operations emergency management or related fields.
• Experience working with migrant populations or culturally diverse groups
• Experience supporting compliance-driven operations and multidisciplinary teams.
• Ability to manage multiple priorities in a fast-paced operational environment.
• Excellent communication organization and problem-solving skills.
• Ability to read interpret and apply policies procedures and operational requirements.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to obtain and maintain all required background checks clearances and credentials
• Ability to communicate effectively in English both verbally and in writing is required.

Desired Skills:

• Experience in government healthcare residential institutional emergency response humanitarian or other highly regulated environments.
• Knowledge of quality assurance risk management incident reporting and compliance monitoring practices.
• Experience supervising staff and coordinating cross-functional teams.
• Training or experience in trauma-informed care crisis intervention conflict resolution or de-escalation techniques.
• Experience supporting audits inspections accreditation reviews or regulatory compliance activities.
• Bilingual proficiency in English and Spanish preferred
• Experience working in multidisciplinary team environments
• Familiarity with incident management or emergency response frameworks

Conditions of Employment:

• Employees must be a U.S. Citizen or a Legal Permanent Resident
• Employment is contingent upon successful completion of the following screening:
• • Federal background investigation (up to and including a Tier 4 DHS clearance)
  • Criminal history check
  • Verification of employment and education history
  • Compliance with all government credentialing requirements
  • Drug Screening
• Employees must adhere to all federal security confidentiality and operational protocols while working within government facilities.
• Must be able to speak read and write in English
• Anovaeon operates 24 hours/365 days and requires the flexibility to work additional hours nights weekends and holidays
• Must show proof of eligibility to work in the U.S.
• Internal background check to the satisfaction of contract requirements.
• If applicable Child Abuse/ Neglect Report (CAN) or child protective services check with no adverse findings.

Physical Requirements:

• Ability to stand walk and conduct facility rounds for extended periods (812 hours per shift)
• Ability to lift and move supplies up to 50lbs
• Ability to respond quickly to emergencies throughout the facility
• Ability to work in indoor and outdoor environments
• Ability to review documentation reports and operational records with attention to detail.
• Ability to sit for extended periods for administrative tasks and documentation

Work Environment:

• Fully onsite position within a secure ICE processing residential facility in Louisiana
• Work schedules include 24/7 coverage and may include shiftsovernight eveningsweekendsand holidays.
• Fast-paced operational environment requiring attention to detail and professionalism

Other Duties & Information:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

• Position Type: Full-Time
• Travel Requirements: <10%
• Location: On-Site

About Anovaeon LLC:

Anovaeon LLC is a solutions-driven company providing end-to-end expertise in humanitarian response. We dont staff projectswe bring the right teams with the right tools guided by innovative leadership that together deliver operational success. From disaster response and recovery to migration and emergency preparedness we integrate strategic leadership with hands-on execution. Our team combines deep industry experience with data-driven solutions ensuring our partners are well equipped to mitigate crises effectively and deliver real impact and mission success.

Anovaeon LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race color national origin ancestry sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression religious creed disability (mental and physical) including HIV and AIDS medical condition (cancer and genetic characteristics) genetic information age marital status civil union status sexual orientation military and veteran status denial of family and medical care leave arrest record and/or any other characteristic(s) protected by federal state or local law.

This policy applies to all terms of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence training compensation benefits employee activities and general treatment during employment.

If you need any accommodations to complete the application participate in an interview take part in pre-employment testing or engage in any part of the selection process please contact us at

Required Experience:

Unclear Seniority