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Assistant Director, Student Union Programming

SJSU Student Union

Job Location:

San Jose, CA - USA

Yearly Salary: USD 85215 - 107371

Posted: 7 August 2026 (9 hours ago)

Application Deadline: 4 November 2026

Vacancies: 1 Vacancy

Job Summary

Position Overview
The Student Union Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José California. These facilities include the Diaz Compean Student Union Building the Provident Credit Union Event Center and the Spartan Recreation and Aquatic Center. The Student Union Inc. functions as part of the Student Affairs Division on campus and is governed by a Board of Directors made up of a student majority faculty and administrators.

Mission
The Student Union Inc. of San Jose State University supports the development growth and well-being of students and the campus community by providing diverse programs desired services and quality facilities to enhance the collegiate experience.

Job Summary

The Assistant Director Student Union Programming is responsible for planning coordinating and executing high quality Student Union weekly programs and large-scale annual events develops and sustains strong partnerships and collaboration with campus departments on shared programs; creates and manages the annual department budget conducts program assessments manage and prepare risk and contract management for events vendors and promoters. This position manages the Student Union Information Center for effective communication and shared campus wide services and resources. The Manager will demonstrate an openness to connect with students and engage campus/community partners to support diverse equitable and inclusive student engagement opportunities. The position reports to and receives general supervision and direction from the Director of the Events Center.

Essential Functions and Tasks

Ability to direct department goals and objectives facilitate innovation and change in new and existing programs to meet the needs of Student Union mission campus culture and foster student engagement.
Plan and coordinate multiple and complex Student Union events and programs including comedy annual SpartanFest and other concerts performing arts multicultural programs movie nights and other special events.
Develops and maintains the annual budget for the department including preliminary event expense budget and end-of-event settlements.
Oversees the ongoing evaluation of all event programs including completing participant evaluations focus groups informal discussion and written program surveys for a learning outcome and value to the student or campus community.
Negotiate contracts on behalf of the Student Union Inc. and ensures contracts and required insurance are executed with vendors performers and sponsor in accordance with Student Union and SJSU policies.
Responsible for the training supervision and evaluation of two full-time program and event Coordinators and SU event and information center student assistants. Oversight of employee training scheduling payroll supervision of work performance.
Develops and sustains strategic partnerships and collaborations with other departments in the division as well as academics athletics alumni and parent programs and operations and planning (Greek Organizations Associated Students Residence Hall Council and Student Involvement) to develop plan market and produce a variety of events.
Serves on SJSU campus-wide committees and coordinate SU participation in campus wide programs including but not limited to the Homecoming Admitted Spartans Day Orientation sessions Weeks of addition support volunteer planning committees and host teams in support of events participating in regular committee meetings.
Works with SUI Student Success and Assessment team to ensures learning outcomes are developed annually for the student staff; and conducts program and event assessments to ensure department goals and objectives are met.
Works with the Associate Executive Director on risk management and emergency procedures safety practices and risk management procedures and ensure all activities are conducted in accordance to Student Union SJSU and CSU risk management policies for programs and events.
Works with SUI Marketing department to support the promotion of programs and events through the SU programs and Events web-site digital platforms social media and flyers.
Works with SUI Student Success and Assessment team to ensures learning outcomes are developed and assessed annually for the student staff.
Perform additional duties as assigned.

Qualifications

Minimum Qualifications

Bachelors degree and three years of professional experience in management personnel weekly programs and major special events on a college or university campus.
Current CPR/First Aid and AED certifications required or must be obtained within the first month of employment

Preferred Qualifications

Masters degree and 3-5 years of experience in college union and/or activities and event planning.
Demonstrated experience in within university community including student unions student activities and residence life campus life.
Experience in a large non-profit corporation.
Demonstrated ability to articulate the role campus life plays in recruitment student success retention and graduation and a commitment to college student development and student leadership.
Involvement in professional societies and organizations.

Knowledge Skills and Abilities (KSAs)

Demonstrated high level of confidence in making strategic decisions good judgment and innovative and creative problem-solving skills.
Strong organizational skills and ability to coordinate organize and prioritize projects with attention to detail.
Outstanding organization and communication in both written and verbal skills and the ability to work collaboratively and strategically with a broad spectrum of contributing groups and administrative units throughout campus.
Demonstrated experience in planning and effectively executing events.
Experience negotiating contracts and pricing with vendors.
Demonstrated supervisory or management experience including selecting training coordinating evaluating and supervising full-time and student employees with a commitment to professional and student development core competencies.
Ability to compile prepare prepare department program assessment and annual reports and present to the SU Board of Directors.
Knowledge of safety procedures and protocols including risk management practices and procedures and a comprehensive approach to program and event oversight.
Ability to work evening and weekend hours.
Willingness to support the Mission and Core Values of the Student Union corporation.
Experience in computer applications such as: Google Suite (Gmail Docs Slides Sheets Forms etc.) Microsoft Office (Word Excel PowerPoint etc.).

Work Requirements

Physical Demands and Work Environment

The position works in a wide variety of environments including both a typical office as well as an outdoors and indoor facility program-oriented environment.
The physical demands of this position are described below
- Sitting walking twisting bending climbing pulling pushing squatting crawling kneeling balancing reaching and coordination (eye hand foot).
- Fall (Slip Trip) Conditions that result in falls (impacts) from height or traditional walking and playing surfaces.
- Weather Phenomena (Snow/Rain/Wind/Ice)
- Lifting and Carrying frequently 10-25lbs occasionally 26-50lbs.
In general the position works a schedule based on business needs 9 a.m. - 5 p.m. Monday - Friday may work evenings and weekends as required

Employment Information & Policies

BENEFITS
This position is employed through Student Union at San Jose State University which offers an excellent benefits package including Medical Dental & Vision insurance (fully paid on selected packages by the company for the employee and dependents) Life and Supplemental Insurance Vacation Sick Leave paid Holidays 403(b) retirement program tuition reimbursement employee development opportunities and more.

Post-Employment Benefits: The Student Union Inc. provides lifetime retiree medical and dental coverage to eligible employees and their dependents who retire at the age of 55 and have 5 or more years of employment with the Student Union Inc.

Equal Opportunity/Affirmative Action
The Student Union of San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age ancestry citizenship status color creed disability ethnicity gender genetic information pregnancy marital status medical condition national origin race religion or lack thereof sex sexual orientation transgender or protected veteran status consistent with applicable federal and state laws. The Student Union and SJSU have a firm and unambiguous commitment to the active elimination of discrimination and the affirmative recruitment of a diverse multi-racial community of students faculty and staff.

Background Check and Fingerprinting
Student Union employees are required to undergo and complete a successful background check that includes verification of employment and education as well as a check of criminal records for employment. Candidates for positions where the employee will come in regular contact with minors and cash management will be required to be fingerprinted. This policy includes emergency hires and may also be applicable to volunteers depending on the work performed.

In some cases the background check will include a credit check and/or a Department of Motor Vehicles check as well as a check of licenses and certificates when applicable. All background checks are conducted through the Student Union third-party vendor Accurate Background.

California State University (CSU) Learning & Development
Within the first month all employees are required to complete the following compliance online training sessions through CSULearn the Universitys employee training platform. Employees will be enrolled in the training soon after their appointment is processed and will be notified via email from .

Injury and Illness Prevention Program
Discrimination and Harassment for Supervisors/Non-Supervisors
Gender Equity and Title IX Prevention Program (Title IX)
Data Security and FERPA
Mandated Reporters of Child Abuse

California Child Abuse and Neglect Reporting Act
All Student Union at San Jose State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Required Experience:

Director

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