Assistant Director, Renewal Capital Projects

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Job Description Summary

Job Description

*This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Essential Functions:

• Lead delivery of the Universitys annual renewal and capital program typically projects totaling < $3M.

• Oversee projects including building systems (HVAC electrical plumbing) roofing interiors and infrastructure upgrades.

• Ensure projects are executed efficiently with minimal disruption to campus operations.

• Develop and maintain standardized processes for project intake prioritization and execution.

• Monitor portfolio performance across schedule budget and quality metrics.

• Drive continuous improvement in project delivery methods and tools.

• Supervise Project Managers Associate Project Managers and Project Coordinators.

• Balance workloads and ensure appropriate resource allocation.

• Mentor staff in project delivery coordination and operational integration.

• Assist the Assistant Director of Major Capital Projects as a liaison to Facilities Operations Utilities and Maintenance teams.

• Ensure alignment of projects with operational needs maintenance standards and lifecycle planning.

• Support project turnover and long-term asset performance.

• Assist in the development and management of annual capital renewal budgets.

• Track and forecast program-level spending and performance.

• Identify and address risks related to cost escalation and delivery capacity.

• Oversee procurement and management of contractors and consultants for renewal projects.

• Ensure compliance with institutional procurement policies.

• Support the development of term contracts and on-call vendor strategies.

• Liaises with various University departments including Procurement Services Facilities Operations & Utilities Information Technology DeaconOne Sustainability Finance and Legal to support efficient day-to-day operations within the department.

• Working with the Director and Assistant Director Major Capital Projects to develop maintain and implement policies procedures standards and process improvements to facilitate an effective and high-functioning environment for the project management staff.

• Develops maintains and implements effective administrative procedures for the project management team relating to all facets of project management including vendor solicitations contracts project budget control project scheduling project assignments contractor selections construction phase monitoring etc.

• Provides project management duties for assigned capital and non-capital projects (as needed) to include: procurement of professional design services overseeing the design team during design phases project scheduling project budget pre-qualification of contractors solicitation of contractor bids contractor selection processing and approval of invoices field inspections monitoring construction progress and project close-out.

• Participates in the interview/selection process for design consultants and general contractors.

• Participates in construction oversight for adherence to design intent industry best practices and University standards.

• Provides direction and coordination to project managers consultant design teams the Facilities Operations team and others on program confirmation design materials furniture systems and solutions in support of sound economic and architectural design practices.

• Periodically review work in the field with assigned project managers as a member of the owners representative team.

• Ensure all legal requirements building and safety codes safety inspections city guidelines and local and state regulations are met.

• Works closely with the Director of Capital Projects and Assistant Director of Major Capital Projects to plan schedule and facilitate a departmental work plan that maintains proper staffing levels and the availability of needed technical resources.

• Collaborates with the Assistant Director Major Capital Projects on managing the workloads of all project managers.

• Serves as the primary resource to provide and/or identify adequate training and career development opportunities for assigned project management staff.

• Assists in articulating the Universitys mission and goals in the area of capital planning and financial stewardship.

• Responsible for fiscal leadership in the department including the assigned finance approval role of CCM0.

• Complete special projects and serve on committees as assigned by Facilities Real Estate and Planning Leadership.

• Prepare historical data and information as requested to guide decision-making for Facilities Real Estate and Planning Leadership.

• Coordinate with Facilities Real Estate and Planning Business Operations Analyst in conjunction with the Assistant Director Major Capital Projects to provide quarterly and annual key metric data for the Capital Projects unit.

• Coordinate annual report information related to the Renewal Capital Projects construction and renovation projects in conjunction with the Assistant Director Major Capital Projects.

• Must be able to solve complex problems related to the design and construction of multiple projects often being done simultaneously and involving large capital expenditures.

• Conduct recruitment selection orientation training coaching and evaluation of project management staff.

• Responsible for reviewing documentation and approving expenditures compliant with Wake Forest University Spend Authority procedures.

• Performs other related duties as directed by management.

Other Functions:

This position may be designated as essential personnel to support business continuity in the event of campus emergencies disasters or other special needs as directed by management. Essential personnel are subject to recall inside/outside their normal schedule. Additional details can be found in the Wake Forest University Policy on Weather and Other Unusual Conditions.

Required Education Knowledge Skills Abilities:

• Bachelors Degree in Engineering Architecture Construction Management or a similar field of study.

• Minimum of eight years of project management-related experience or at least fifteen years of construction-related experience.

• Demonstrated experience managing multiple concurrent projects.

• Demonstrated knowledge of the design and construction industry with regard to design reviews cost estimating project scheduling contracting and overall management of capital and non-capital projects.

• Demonstrated knowledge of local codes and standards of design and light construction.

• Must be experienced in multiple contract delivery methods.

• Should have general knowledge of building commissioning and Leadership in Energy and Environmental Design (LEED) certification process.

• Ability to communicate effectively both verbally and in writing with diverse audiences.

• Must have strong communication organization and leadership skills.

• High integrity needed to handle confidential information

• Proficiency with Microsoft Office (Word Excel and PowerPoint) Google Applications PDF editor and other software packages with the ability to adapt and adopt new software as needed.

• Is comfortable in a highly fluid work environment with the ability to manage multiple tasks simultaneously.

• Highly organized; ability to plan ahead and prioritize to maximize efficiency based on available resources.

• Ability to travel to on-campus and off-campus locations for business activities.

• Ability to meet the Universitys automobile insurance requirements.

Preferred Education Knowledge Skills and Abilities:

• Experience in higher education or institutional facilities

• Experience with project management software such as Kahua.

• Professional certifications (e.g. PMP CCM)

• Experience with deferred maintenance and building systems

• Familiarity with asset management and lifecycle planning

• Accountabilities:

• Responsible for the training work direction problem-solving and supervision of assigned direct reports in the Capital Projects Management team.

• Oversees the work of architects engineers and contractors engaged by the University during construction.

• Enforces WFU and Facilities Real Estate and Planning management policies and procedures.

• Operates under the minimal supervision of the Director of Capital Projects

• Assigned the responsibility of the finance CCM0 role for areas of responsibility.

Disclaimer:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employees supervisor.

Additional Job Description

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race color religion national origin sex age sexual orientation gender identity and expression genetic information disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process please contact or .