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Assistant Director, Membership Experience and Events
Job Location:
Job Location:
Irvine, CA - USA
Yearly Salary:
USD 78000 - 82000
Yearly Salary:
Posted:
3 September 2026 (14 days ago)
Posted:
Application Deadline:
1 December 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Job Description Summary
The Assistant Director of Membership Experience and Events leads the day-to-day management and growth of Chapman Universitys philanthropic membership support groups including Women of Chapman and Town & Gown. The position partners with volunteer leaders University Advancement colleagues and campus stakeholders to grow membership strengthen and enhance the constituent experience and advance philanthropic support through effective group administration fundraising events and communications. The Assistant Director reports to the Assistant Vice President of Constituent Engagement and is a member of the Engagement and Volunteerism team.
Responsibilities
Membership Experience and Administration Serve as the staff liaison for university-affiliated membership support groups and their volunteer leadership boards committees and members including: Women of Chapman and Town & Gown. Drive group development and growth through membership recruitment and retention best practices and fundraising and engagement focused programming. Collaborate with University Advancement colleagues and campus stakeholders to identify and leverage opportunities to increase support group membership among constituents and align philanthropic interests with institutional partnership with the AVP support and advise volunteer leaders in board development succession planning governance best practices and alignment with group mission and university priorities. Provide operational oversight of membership group financial activities partnering with Advancement Operations to manage contracts expense requests reconciliations budget and revenue tracking and financial reporting in accordance with university fiscal policies. Ensure membership group gifts and related financial transactions are appropriately documented and processed partnering with Gift Administration as needed to ensure compliance with university gift acceptance policies. Provide operational oversight over membership group financial activities partnering with Advancement Operations and Gift Administration teams to ensure the timely initiation monitoring and completion of contracts expense requests reconciliations budget and revenue tracking gift processing and financial reporting in accordance with university fiscal and gift acceptance policies. Provide comprehensive administrative and operational support for assigned membership groups including coordinating board and committee meetings; preparing meeting materials mailings and member communications; maintaining membership records and data; managing membership renewals; and tracking committee priorities and action items to ensure timely follow-up and completion. Meet established membership and engagement goals as determined by the AVP and University Advancement leadership. Event Management and Fundraising Manage an assigned portfolio of events including support group events and programs from planning through execution and follow-up including budgets venue and vendor coordination invitations and registration briefing materials and on-site execution and coordination. Lead and support volunteer event committees partner with chairs and members to establish priorities coordinate planning facilitate decision-making and ensure successful execution. Develop and implement event fundraising strategies in partnership with volunteer leaders and University Advancement colleagues including sponsorships underwriting in-kind gifts and other philanthropic support while ensuring alignment with gift administration and stewardship policies and best practices. Partner with the AVP Prospect Management and Research and frontline fundraisers to strategically develop invitation lists and to identify prospective event hosts and sponsors. Support university-wide signature events and advancement initiatives as directed by the AVP . Meet established event revenue and fundraising goals as determined by the AVP and University Advancement leadership. Strategic Communications Partner with Strategic Marketing and Communications ( SMC ) to develop communications and marketing strategies for assigned support groups creating compelling content that inspires action and drives membership engagement and philanthropic support. Execute communications and marketing strategies across digital and print channels including email web social media print mailings and other promotional materials. Share timely information on membership support group events programs and initiatives with University Advancement colleagues and campus partners.
Required Qualifications
Bachelors degree and minimum of three years professional experience in event planning in a nonprofit or higher education setting; experience planning and executing fundraising events strongly preferred. Volunteer management experience required; experience with governing boards strongly desired. Strong written and verbal communication and interpersonal skills with the ability to collaborate effectively with others. Strong organizational and project management skills with exceptional attention to detail and follow-through. Knowledge and skill to assist in the development of collateral and other materials with an ability to manage social media platforms. Ability to demonstrate tact and diplomacy and maintain a high level of confidentiality and customer service.
The Assistant Director of Membership Experience and Events leads the day-to-day management and growth of Chapman Universitys philanthropic membership support groups including Women of Chapman and Town & Gown. The position partners with volunteer leaders University Advancement colleagues and campus stakeholders to grow membership strengthen and enhance the constituent experience and advance philanthropic support through effective group administration fundraising events and communications. The Assistant Director reports to the Assistant Vice President of Constituent Engagement and is a member of the Engagement and Volunteerism team.
Responsibilities
Membership Experience and Administration Serve as the staff liaison for university-affiliated membership support groups and their volunteer leadership boards committees and members including: Women of Chapman and Town & Gown. Drive group development and growth through membership recruitment and retention best practices and fundraising and engagement focused programming. Collaborate with University Advancement colleagues and campus stakeholders to identify and leverage opportunities to increase support group membership among constituents and align philanthropic interests with institutional partnership with the AVP support and advise volunteer leaders in board development succession planning governance best practices and alignment with group mission and university priorities. Provide operational oversight of membership group financial activities partnering with Advancement Operations to manage contracts expense requests reconciliations budget and revenue tracking and financial reporting in accordance with university fiscal policies. Ensure membership group gifts and related financial transactions are appropriately documented and processed partnering with Gift Administration as needed to ensure compliance with university gift acceptance policies. Provide operational oversight over membership group financial activities partnering with Advancement Operations and Gift Administration teams to ensure the timely initiation monitoring and completion of contracts expense requests reconciliations budget and revenue tracking gift processing and financial reporting in accordance with university fiscal and gift acceptance policies. Provide comprehensive administrative and operational support for assigned membership groups including coordinating board and committee meetings; preparing meeting materials mailings and member communications; maintaining membership records and data; managing membership renewals; and tracking committee priorities and action items to ensure timely follow-up and completion. Meet established membership and engagement goals as determined by the AVP and University Advancement leadership. Event Management and Fundraising Manage an assigned portfolio of events including support group events and programs from planning through execution and follow-up including budgets venue and vendor coordination invitations and registration briefing materials and on-site execution and coordination. Lead and support volunteer event committees partner with chairs and members to establish priorities coordinate planning facilitate decision-making and ensure successful execution. Develop and implement event fundraising strategies in partnership with volunteer leaders and University Advancement colleagues including sponsorships underwriting in-kind gifts and other philanthropic support while ensuring alignment with gift administration and stewardship policies and best practices. Partner with the AVP Prospect Management and Research and frontline fundraisers to strategically develop invitation lists and to identify prospective event hosts and sponsors. Support university-wide signature events and advancement initiatives as directed by the AVP . Meet established event revenue and fundraising goals as determined by the AVP and University Advancement leadership. Strategic Communications Partner with Strategic Marketing and Communications ( SMC ) to develop communications and marketing strategies for assigned support groups creating compelling content that inspires action and drives membership engagement and philanthropic support. Execute communications and marketing strategies across digital and print channels including email web social media print mailings and other promotional materials. Share timely information on membership support group events programs and initiatives with University Advancement colleagues and campus partners.
Required Qualifications
Bachelors degree and minimum of three years professional experience in event planning in a nonprofit or higher education setting; experience planning and executing fundraising events strongly preferred. Volunteer management experience required; experience with governing boards strongly desired. Strong written and verbal communication and interpersonal skills with the ability to collaborate effectively with others. Strong organizational and project management skills with exceptional attention to detail and follow-through. Knowledge and skill to assist in the development of collateral and other materials with an ability to manage social media platforms. Ability to demonstrate tact and diplomacy and maintain a high level of confidentiality and customer service.
Required Experience:
Director
