Assistant (Core Research Facilities) (Temporary, Part-Time)

General Summary of Position:

The Core Research Facilities Assistant will help to support the CRF Business Office and is responsible for various administrative tasks associated with managing the daily operations of the CRF core labs.

Essential Job Duties:

Financial Duties:

• Aging Upkeep Accounts receivable
• Process PayPal transactions
• Process Check and ACH deposits
• Process Bankcard reconciliations for Executive and Associate Directors

Customer Service:

• Fielding new account requests sending CRF Agreement and activating new accounts
• Activating new users
• Get updated CRF Agreement signature once five-year period has expired

Marketing/Events:

• Serve as a liaison between the CRF and marketing agency including gathering content coordinating with CRF lab staff and communicating with marketing agency staff.
• Assist in planning and marketing CRF related events
• Setting up tours for incoming faculty interested users special events etc.
• Managing logistics for CRF related events (room reservations parking AV needs catering needs event set-up

Other Job Duties:

• Assist when needed to enter in purchase orders for CRF related purchases
• Assist when needed to solve issues related to purchase orders invoices payroll etc.
• Assist when needed to enter contracts into BuyWays
• Ordering of office supplies water team lunches other catering services etc.
• Other administrative tasks and duties as needed

Minimum Qualifications (Required):

• HS diploma or GED/equivalent required Associates degree in a business accounting or management field is desirable
• 2-3 years experience in an office setting performing administrative tasks
• Some experience w receivables and account reconciliation preferred
• Possess strong attention to detail and ability to maintain accurate records
• Solid customer service skills
• Strong written and verbal communication
• Ability to work independently
• A self-starter who enjoys collaboration and solving problems

Special Instructions to Applicants:

Initial review of applications will begin immediately and continue until the position is filled. However the position may close when an adequate number of qualified applicants is received.

This is a temporary non-unit non-benefited position.

Schedule will be either Mon/Tues/Wed or Tues/Wed/Thurs either 9AM-1PM or 10AM-2PM to be determined.

Please include a resume with your and contact information of three references will be required during the application process. Submission of a cover letter is optional.