Assistant Coordinator University Scheduling & Curriculum Management Registrar's Office

Assistant CoordinatorUniversitySchedulingandCurriculumManagement

Performs specialized and complex technicalwork in universityscheduling space utilization and curriculum management. Responsible for the use of student information systems in coordinating scheduling activities. Uses initiative and independent judgment in the assignment of University space and maintenance of curriculum records in the student information system based on general guidelines and the absence of the manager assumes broader scope of responsibilities for the day-to-day operations and decisions regarding classroom schedules. Work is performed under supervision and performance is evaluated based on the completion of assignments and the results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONALRELATIONSHIPS

Reportsto: CoordinatorUniversitySchedulingandCurriculumManagement

Supervises: MaysuperviseStudentAssistantstemporaryandclericalemployees

ESSENTIALDUTIES-Mayincludebutnotlimitedtothefollowing:

• Assists inthepreparationofthescheduleofclassesforpublishing.

• Makesappropriateclassroomassignmentsfororganizedcoursesandevents.

• Maintainscurrentandaccurateclassscheduledata.

• Coordinatestheuseofuniversityfacilitiesbyon-campusgroups.

• Works with appropriate University offices including Conference Services to assist withscheduling of off-campus groups and non-academic use of university facilities.

• Ensures cross-functionality of technical solutions applied in scheduling workflow activity between super users and general users.

• Assistswithdatapreparationforsoftwareimplementationandnewreleases.

• Maintains knowledge and understanding ofFacilitiesInventoryClassification procedures.

• Collaborateswithotherunitsandcampusestocoordinateschedulingservices.

• Collaborateswithsuperusersandusergroupstoplananddelivermaximumandefficient access to space.

• CoordinatesFacilitiesManagementservicesforacademicbuildings.

• Providesinformationtouniversityofficesregardingscheduledfacilityuse.

• CoordinateswithPublicSafetytoensure thesafetyofclassroomsandacademicbuildings.

• Respondswithalternatespaceassignmentswhenplannedorunplannedsituations impact scheduled rooms.

• MonitorsandrespondstoUniversitySchedulingcorrespondence.

• Assists with maintainingcurrentandaccuratespaceprofileinformationincludingroomfeatures characteristics seating capacity etc. for all campuses.

• Servesasaliaisonbetweenclientsandotherservicecomponents.

• Performsfileanddocumentmanagement.

• Respondstoemergencyoron-callsituationsinatimelymanner.

• Maintainscurriculumrecordsinthestudentinformationsystem.

• Implements curriculum entry additions deletions and modifications as directed by theExecutive Vice Provost.

• Provides University or community-related service that may directly or indirectly impactinstitutional goals or initiatives.

• Performsotherdutiesasrequested.

Bachelors degree preferred. Additional technical short courses and seminars relating to automated scheduling processes and scheduling software application tools. Job-related experience may be substituted for education on a year-for-year basis.

Three years of progressively responsible academic administrative experience. Additional experience may substitute for required education on a year-for-year basis. Expertise with spreadsheet and project management tools is helpful. Previous customer service event planning and management or scheduling experience preferred.

Regular andreliable attendance atthe Universityduring regularscheduleddaysand work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations and TWU Policies & Procedures.

KNOWLEDGESKILLSANDABILITIES-Thefollowingareessential:

• Abilitytoworkeffectivelywithavarietyof groups.

• Knowledge of the roles of various academic offices business functions that have a direct impact on University Scheduling functions.

• Knowledgeofclassroomschedulingpractices.

• Abilitytolearnnewtechnologyapplications.

• Advancedskillsintheuseofschedulingandcurriculummanagementtechnology applications to ensure high-quality technical support for end users.

• Ability to effectively use spreadsheet and word processing applications including mail merge functions.

• Abilitytomanagelargequantitiesof correspondence.

• Abilitytointegrateresourcespoliciesandinformationforthedeterminationofprocedures solutions and other outcomes.

• Abilitytohandlemultipleandsimultaneoustasks.

• Ability to organize work effectively with an understanding of organizational policies and activities.

• Ability to establish and maintain effective work relationships with students faculty staff and the public.

• Abilitytoeffectivelydeliverpresentations.

• Abilitytocommunicateeffectively-orallybyphoneinpersonandinwriting.

• Abilitytorespondandtakeactionquickly.

• Abilitytodealwellwithambiguityandfast-pacedchange.

• Knowledgeoftheapplicationofmoderncomputingmultimedianetworkingand communication systems in an educational setting.

• Abilitytodeliverapositivecustomerserviceexperience.

• Abilitytoworkaflexiblescheduleincludingsomenightsweekendsandholidays.

• Abilitytouseapersonalcomputerandotherofficeequipmentincludinguniversity-related software and email.

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.