Assistant Chief Procurement Officer, Austin Financial Services

About This Position

Who We Are:
Austin Financial Services
Our department provides a variety of financial services and programs. Austin Financial Services (AFS) serves residents vendors and City departments.

Our mission is to serve as a trusted steward of public resources with integrity and accountability to ensure a fiscally sound city.

Our staff supports a wide variety of financial processes including preparing the annual budget and annual fiscal report procurement processes franchise agreements real estate transactions and overseeing the Citys investment portfolio and debt management.

As an internal support function within the larger City organization AFS is proud to serve and act as a leader in financial management to its partner departments.

Under general direction and within their delegated procurement authority this position will perform a variety of procurement services to assigned department customers including the management of procurement staff; all formal and occasional informal source selection services; contract monitoring and contract administration; category management; customer management; program management; as well as a range of advisement and technical support in these same areas. This position will be responsible for soliciting contracts of the highest value greatest complexity and most public interest.

Essential duties and functions pursuant to the Americans with Disabilities Act may include the following. Other related duties may be assigned.

• Provides leadership and management for Central Procurement contributes to division goals and objectives; measures performance and ensures an effective customer-oriented service level is attained.

• Assists in the overall supervision of the division to ensure effective interdivisional cooperation; represents the Chief Procurement Officer as needed.

• Directs one or more procurement units composed of management supervisory professional and administrative staff; interviews selects supervises develops evaluates counsels and if necessary disciplines personnel according to policies procedures and guidelines; as well as oversees and develops division budget for areas of responsibility which involves forecasting staff equipment materials and supplies.

• Oversees multiple programs managed by subordinate staff as well as directly manages programs as assigned; develops and maintains policy and procedural knowledge in assigned programs; develops short- and long-term goals priorities objectives and strategies; monitors and reports on program performance.

• Drives the direction planning and procedures to ensure implementation of best practices and compliance with applicable federal state local and regulatory agency laws rules and grant requirements in procurement activities.

• Ensures appropriate support and assistance is provided to department managers and staff relative to procurement planning proposal review evaluation negotiation and contract awards.

• Leads or assists in the development of departmental procurement plans; monitors and reports on the performance of departmental procurement plans.

• Monitors and maintains compliance with policies regarding conflict of interest and ethics by ensuring appropriate measures are taken to identify contractors who may have conflicts of interest.

• As necessary may perform any procurement activity also performed by subordinate staff including all buying services all formal and informal source selection; all contract management and administration; all category and customer management; as well as serves as a liaison to internal and external stakeholders for procurement guidance and technical support.

Responsible for the full range of supervisory activities including selection training evaluation counseling and recommendation for dismissal.

Must possess required knowledge skills abilities and experience and be able to explain and demonstrate with or without reasonable accommodation that the essential functions of the job can be performed.

• Knowledge of the principles and practices of municipal finance budgeting accounting and contract law including terms and conditions.

• Knowledge of procurement and contract management standards planning solicitation processes procurement and contract monitoring compliance practices and best practices nationally in public procurement.

• Knowledge of Federal State and local laws ordinances policies procedures and regulations governing commodities and services purchasing for the City; the methods policies and procedures involved in purchasing a large quantity and variety of supplies equipment services and goods.

• Knowledge of buying procedures purchase orders delivery orders and the use of purchasing cards.

• Knowledge of alternative delivery methods for the procurement of construction and construction-related professional services. Knowledge of informal and all formal source selection processes including price competition.

• Knowledge of contract negotiation and formation contract management contract administration processes and contract category management.

• Knowledge of automated purchasing systems.

• Skill in leading managing and training a multi-disciplinary workforce.

• Skill in providing internal consulting services.

• Skill in relationship management to assigned customer departments.

• Skill in developing and leading cross-functional teams.

• Skill in computer applications including spreadsheets databases and word processing software.

• Ability to work independently and perform procurement and contract service projects from inception to completion.

• Ability to exercise a high degree of independent judgement and discretion and maintain confidentiality of sensitive and/or confidential information.

• Ability to resolve complex formal contract disputes and to analyze problems identify alternative solutions project the consequences of proposed actions and implement recommendations in support of established goals.

• Ability to establish and maintain effective communication and working relationships with City employees City Management and their staff vendors and contract service providers and the general public.

• Ability to work with frequent interruptions and changes in priorities.

• Ability to provide administrative and professional leadership and direction to subordinate staff.

• Ability to develop implement and administer goals objectives and procedures for providing effective and efficient services for the City.

• Graduation with a Bachelors degree from an accredited college or university with a degree in Business or Public Administration or related field plus six (6) years of experience in a related field of which two (2) years were in a supervisory or managerial capacity.

• Graduation a Masters degree CPPO NIGP-CPP CPSM or CPCM may substitute for one (1) year of experience.

None.

• Experience in public procurement

• Experience in a public procurement leadership role with demonstrated experience in leading managing and training multi-disciplinary and cross-functional teams

• Relevant certifications such as CPPO NIGP-CPP CPPB CPSM CPCM or .

• Extensive experience in procuring general categories including information technology

• Proven experience resolving complex formal contract disputes

• The ability to travel to more than one work location

Ausin Financial Services is hiring for an Assistant Chief Procurement Officer. This role operates with broad autonomy and significant procurement authority serving as a key leader within the organizations procurement function. The position supports departmental customers by overseeing a full spectrum of procurement activities from supervising procurement staff and managing complex sourcing efforts to administering major contracts and guiding category and customer management strategies. Because it handles solicitations of the highest value and complexity the role is central to ensuring procurement outcomes that withstand public scrutiny and align with policy legal and ethical standards.

In daily practice the position provides leadership to Central Procurement helping shape division goals and ensuring an effective customerfocused service environment. It supports overall division management and may represent the Chief Procurement Officer when needed. The role directs one or more procurement units guiding managers supervisors and professional staff; making staffing and performance decisions; and overseeing budget needs related to personnel equipment and materials.

Beyond staff leadership the position manages and oversees multiple programs setting short and longterm priorities and tracking performance to ensure operational effectiveness. It establishes procedures and best practices that reflect compliance with federal state and local laws and regulations. The role also works closely with departments across the organization helping develop procurement plans advising on proposal evaluations and negotiations and monitoring plan performance. Ethics and transparency are central to the work: the position ensures conflictofinterest policies are maintained and that potential contractor conflicts are promptly identified. When necessary the role performs any procurement activity normally assigned to staff.

Pay Range (Min-Midpoint): $112600.00-144700.00 Annually

Hours: Monday Friday; 8:00 a.m. to 5:00 p.m.

• Telework opportunities may be available after an initial training period. Work schedules are implemented to meet the requirements of the department and are subject to change based on business needs.

For AFS Manager/Supervisor positions: Staff eligible to telework must be in the office for at least 60% of their scheduled work week.

Location: 721 Barton Springs Rd Austin TX 78704

Application Details:

• A detailed complete COA employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position.

• Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications.

• For each position please describe your specific experience as it relates to the minimum and preferred qualifications.

• A cover letter is required. In the cover letter candidates should describe in concise detail their interest in this position and highlight any prior experience that is relevant to this position.

• A résumé is also required but will not substitute for a complete COA employment application. Resumes are not accepted in place of a completed online application. It is the responsibility of the applicant to provide the detailed and relevant work experience that would qualify them for the position.

• Incomplete applications will not be considered.

• Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees in Good Standing who are candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview.

• Use of AI is strictly prohibited in responding to the application and during the interview process.

• Please be aware that the Job Posting Close Date reflects the final day to apply but the posting will close at 11:59 PM the day before the date listed. All application steps including attachments and submission must be fully completed before that time.

Additional Details:

• Austin Financial Services may close this job posting at any time after it has been advertised for seven (7) days. Please apply as soon as possible if interested.

• If you are identified as a top candidate verification of your education which may include High School graduation or GED equivalent undergraduate and/or graduate degrees will be required.

• This position will require a pre-employment Criminal Background Investigation (CBI).

• If you are selected as the top candidate for a position we may contact your current and former employers.

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• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave work-life balance programs and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs on-site fitness centers and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race creed color national origin sex gender identity age religion veteran status disability or sexual addition the City will not discriminate in employment decisions on the basis of an individuals AIDS AIDS Related Complex or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function please call or Texas Relay by dialing 7-1-1.