Assistant Athletic Director, Foundation Accounting

The Assistant Athletic Director Foundation Accounting position serves as a key member of the Foundations team and is responsible for supporting the organizations financial management accounting reporting budgeting and compliance functions. Working closely with University of Memphis Athletics leadership Foundation staff and the MAF Board of Directors this position helps ensure the effective stewardship of Foundation resources.

Foundation Financial Operations

• Oversee daily accounting activities in coordination with the Oracle ERP system.
• Coordinate the payment of all invoices (operations & capital projects) in a timely manner.
• Monitor any payables for the Foundation and track the status of each throughout the fiscal year.
• Monitor accounts receivable cash receipts deposits and ensure collection of all assigned revenue streams.
• Manage cash flow in all Foundation accounts to ensure adequate liquidity for all operations and projects.
• Prepare all needed journal entries on a daily monthly and annual basis.
• Oversee account reconciliations and monthly close process.
• Collaborate with the CFO Athletic Department Business Office and stadium staff to ensure understanding of all flows of funding between entities and correct payment strategies.

Foundation Financial Statements & Reporting

• Prepare monthly quarterly and annual financial statements for the MAF including income statements balance sheets and statements of cash flows.
• Ensure the accuracy and completeness of any requested financial reports to Foundation Leadership and Board of Directors.
• Understand reporting in the Oracle ERP system and be able to teach staff how to use these reports.
• Assist CFO and University accounting staff with annual year-end information for the University of Memphis.
• Coordinate financial reporting requirements associated with tax filings donor-restricted funds sponsorship agreements debt agreements and other compliance obligations.
  

Foundation Audits

• Assist in the coordination of all aspects of the annual external financial audit serving as a liaison between the Foundation and independent auditors.
• Prepare audit schedules workpapers reconciliations and supporting documentation for financial statements account balances and transactions.
• Ensure all financial records are complete accurate and readily available for audit review and respond to auditor inquiries and requests for information in a timely manner.
• Monitor compliance with internal controls accounting policies donor restrictions and contractual obligations.
• Assist in the development and implementation of policies and procedures designed to strengthen financial controls and reduce audit risk.
• Collaborate with University personnel Athletic Department staff and Foundation staff to provide all needed information for state-related audits.

Foundation Budgeting & Forecasting

• Assist CFO and Foundation leadership in developing and maintaining annual budgets for all Foundation activities.
• Monitor budget-to-actual results and provide variance analysis and recommend corrective actions as needed to Foundation and Athletic Department leadership.
• Develop financial projections and cash flow forecasts to support operational capital and strategic planning.
• Evaluate financial trends and key performance indicators and provide recommendations to improve operational efficiency.
• Collaborate with Athletics leadership and Foundation staff to identify funding needs prioritize expenditures and align resources most effectively.
  

Other Duties as Assigned

• Will be assigned to work at certain Foundation and University of Memphis Athletic events including fundraising events stadium events etc. including nights and weekends.

Positions in Athletics require compliance with NCAA rules as a job requirement.

Bachelors degree in a relevant area and a minimum of five (5) years of experience in accounting financial management budgets forecasts audits cash flow analysis etc.

OR

Masters degree in a relevant area and a minimum of three (3) years of experience in accounting financial management budgets forecasts audits cash flow analysis etc.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.