Assistant Administrative Newark, CA

Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans Transitioning Military National Guard and Reserve Members Military Spouses Wounded Warriors and their Caregivers. If you have the required skill set education requirements and experience please click the submit button and follow the next steps.
Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

Position Summary:

The Assistant Administrative is a member of an office support team responsible for providing administrative and material support to Pilots. The Assistant has face-to-face and electronic mail interaction with the Pilot population and other JetBlue support offices.

Essential Responsibilities:

Pilot leave of absence and On the Job Injury (OJI) coordinator
Administratively responsible for maintaining Pilot dependability and performance documentation as well as managing the associated Crewmember electronic files
Assist in coordination of changes to pilot schedules qualifications pay and dependability
Processes expense reports for Pilots
Administers parking program
Distributes mail and email notifications to Pilots
Creates informational items for updates newsletters and emails
Interfaces with different departments in support of Pilot requirements or needs
Prioritizes assigns and tracks work requests to different departments in support of Pilot requirements
Plans and sets up meetings and events/functions for Pilots and Supervisory Crew
Orders office materials and pilot supplies
Other duties as assigned

Additional Qualifications/Responsibilities
Minimum Experience and Qualifications:

High School Diploma or General Education Development (GED) Diploma
One (1) year of administrative support experience
Strong knowledge of Microsoft Excel Microsoft PowerPoint Microsoft Word and Outlook
Demonstrating time and organizational management skills when dealing with constant time sensitive requests
Experience organizing/coordinating projects while providing exceptional customer service
Able to effectively manage sensitive and confidential information in a professional manner
Willingness to work in a dynamic environment and adapt to the daily needs of the operation
Available for occasional overnight travel (10%)
Must pass a ten (10) year background check and pre-employment drug test
Legally eligible to work in the country in which the position is located
Authorization to work in the US is required. This position is not eligible for visa sponsorship
Preferred Experience and Qualifications:

Associates degree in Business or related field
Excellent written and verbal communication skills
Excellent organizational skills
Excellent team spirit and motivation
Working knowledge of Microsoft SharePoint InfoPath and Access
Able to understand complex Pilot work rules and apply that knowledge to pay and schedules
Crewmember Expectations:

Regular attendance and punctuality
Potential need to work flexible hours to include weekends and holidays and be available to respond on short-notice
Able to maintain a professional appearance
When working or traveling on JetBlue flights and if time permits all capable crewmembers are asked to assist with light cleaning of the aircraft
Must be an appropriate organizational fit for the JetBlue culture that is exhibit the JetBlue values of Safety Caring Integrity Passion and Fun
Promote JetBlues #1 value of safety as a Safety Ambassador supporting JetBlues Safety Management System (SMS) components Safety Policy and behavioral standards
Identify safety and security concerns issues incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlues confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))
The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position.
Equipment:

Computer and other office equipment
Work Environment:

Traditional office environment
Airports environment
Physical Effort:

Generally not required or up to 10 pounds occasionally 0 pounds frequently. (Sedentary)
Compensation:

The base pay range for this position is between $21.25 and $32.00 per hour. Base pay is one component of JetBlues total compensation package which may also include access to healthcare benefits a 401(k) plan and company match crewmember stock purchase plan short-term and long-term disability coverage basic life insurance free space available travel on JetBlue and more.