Assessment, Data, Systems & Compliance Coordinator

Location: Washington DC In person school based
Reports to: Director of Operations
Supervisory responsibilities: None

DC Bilingual Public Charter School is a learning community that ensures high academic achievement for all students in both Spanish and English develops leadership and values all cultures. Our staff work together to create a school where students and adults can learn lead and thrive.

DC Bilingual seeks an organized detail-oriented and collaborative Assessment Data Systems & Compliance Coordinator to support the systems and processes that help our school run well. This person will coordinate schoolwide assessments maintain accurate student information administer key data platforms and help teams meet recurring reporting and compliance deadlines.

The coordinator will serve as DCBs in-person Testing Coordinator for WIDA ACCESS and DC CAPE and will become a primary point of contact for QuickSchools Mosaic and Orchard. They will also develop working knowledge of related platforms including MySchoolBucks and assessment systems. The role works closely with the Co-Principals and teams across Operations Enrollment Food Services the Business Office Hive Instruction Student Support and Family Engagement.

This position starts at the coordinator level. We do not expect a new hire to arrive knowing every DCB system or to take ownership of every process on day one. Onboarding will include a documented training plan and a gradual release of responsibilities. The coordinator will first learn alongside experienced staff and contractors then complete work with support and review and take independent ownership of assigned workflows as they demonstrate readiness.

The role offers an opportunity to grow into a manager position over time based on performance demonstrated ownership of schoolwide systems and organizational needs.

• Serve as DCBs in-person Testing Coordinator for WIDA ACCESS and DC CAPE in partnership with school leadership.
• Coordinate testing schedules student groups staffing rooms accommodations technology materials and make-up testing.
• Complete required training and support the training of Test Administrators Proctors and other participating staff.
• Maintain testing records monitor completion address day-to-day issues and follow assessment security and documentation requirements.
• Maintain the schoolwide assessment calendar and support additional assessments including i-Ready Amplify STAMP DIBELS and QPA as assigned.

• Administer QuickSchools Mosaic and Orchard including user access records rosters reports recurring workflows and routine troubleshooting.
• Maintain accurate student information including enrollment changes class assignments attendance contact information and other approved data fields.
• Coordinate with Enrollment and Operations staff on data verification residency and enrollment records audit preparation and Count Day.
• Maintain class lists schoolwide rosters family contact lists and other reports used by staff.
• Support Hive registration rosters attendance approved payment-plan information and related reporting.
• Help staff use assigned systems through clear instructions training and responsive support. Coordinate with vendors or specialized contractors when issues require additional expertise.

• Maintain a calendar of recurring assessment enrollment data nutrition-program and other assigned reporting deadlines.
• Coordinate records and data needed for OSSE and PCSB reporting enrollment audits October Count accreditation and other assigned processes.
• Check data for accuracy follow up on discrepancies and keep documentation organized and accessible to authorized staff.
• Support attendance reporting report card production schoolwide dashboards and leadership data requests in partnership with the responsible teams.
• Support Food Services and Business Office staff with nutrition-program data documentation reconciliation and reimbursement-claim preparation.
• Prepare materials for review and submission by designated program leaders and authorized signers.

• Create and maintain useful forms trackers dashboards process calendars and standard operating procedures.
• Document recurring workflows and help train designated backups.
• Use appropriate access controls and handle student family staff health assessment and financial information with care and confidentiality.
• Work with the Director of Operations to prioritize responsibilities during assessment enrollment audit and reporting peaks.

The Director of Operations will guide a training plan that identifies the systems recurring processes and key people the coordinator needs to learn. Responsibilities will transfer in stages:

1. Learn and observe: Review existing procedures shadow experienced colleagues and contractors complete required trainings and learn how DCBs systems connect.
2. Practice with support: Carry out assigned tasks with coaching written guidance and review before key submissions or decisions.
3. Take ownership: Lead assigned workflows independently as knowledge and readiness grow with continued access to support for complex issues and new reporting cycles.

Training and the pace of handoff will reflect the school calendar required deadlines and the coordinators experience.

The coordinator is accountable for accurate system administration data management process coordination documentation and timely follow-through within their assigned scope. Department and program leaders retain responsibility for eligibility determinations program and financial decisions scholarship awards claim certification regulatory sign-off and daily operational decisions. DCB will designate authorized signers for processes requiring formal approval.

• Bachelors degree.
• Experience with student information systems data processes assessment administration compliance workflows or similarly complex operational systems.
• Strong spreadsheet data-management and reporting skills.
• Excellent organization and attention to detail including the ability to manage recurring deadlines and competing priorities.
• Strong communication and problem-solving skills with the ability to explain processes and support colleagues.
• Ability to work independently collaborate across teams and handle confidential information appropriately.

Preferred

• Experience with QuickSchools Mosaic Orchard MySchoolBucks or comparable school systems.
• Experience with WIDA ACCESS DC CAPE OSSE reporting enrollment audits October Count or school nutrition programs.
• Experience creating dashboards documenting procedures or improving systems and workflows.
• Experience working in a school or educational setting.
• Bilingual proficiency in Spanish and English.

All DCB staff are expected to uphold the DC Bilingual Leading and Learning Framework Employee Handbook Standards of Conduct and 7 Agreements; participate in schoolwide professional learning and Justice Equity and Inclusion training; and contribute to a collaborative school community. This is an in-person school-based role. Other duties may be assigned consistent with the purpose of the position.