Area Coordinator

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC your contributions matter and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees a defined benefit pension plan generous time off benefits numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title:Area Coordinator
Job Title:Administrative Asst III
Agency:Health & Human Services Comm
Department:General Admin
Posting Number:18903
Closing Date:09/13/2026
Posting Audience:Internal and External
Occupational Category:Office and Administrative Support
Salary Range:$3101.00-$4365.66
Pay Frequency: Monthly
Salary Group:TEXAS-A-13
Shift:Day
Additional Shift:Days (First)
Telework:Not Eligible for Telework
Travel:Up to 10%
Regular/Temporary:Regular
Full Time/Part Time:Full time
FLSA Exempt/Non-Exempt:Nonexempt
Facility Location:Big Spring State Hospital
Job Location City:BIG SPRING
Job Location Address:1901 N HIGHWAY 87
Other Locations:Big Spring
MOS Codes:P3F5X1420A42A56M68G741X8A200AZLSLSSMCPERSPSRPSN
YNYNS

Brief Job Description:

Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on peoples lives Do you appreciate being around others like yourself who are dependable trustworthy hard workers who believe in the value of teamwork HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals two youth residential treatment facilities and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate innovative and individualized care interests you we welcome your application for the position below.

Under direct supervision the Administrative Assistant III - Area Coordinator position performs journey level administrative duties and/or technical program assistance work to support operations of the unit. Work involves establishing tracking and maintaining internal record-keeping systems ensuring all files are accurate up-to-date and securely stored. Serves as a key point of contact by communicating professionally and effectively with the public internal staff government agencies and private organizations. Organizes and coordinates meetings conferences and seminars by scheduling preparing agendas arranging logistics and ensuring all necessary materials are available. Handles travel arrangements requests and vouchers for reimbursement. Maintains structured and efficient filing systems to support easy retrieval and secure storage of documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. This position requires regular and solid attendance will not involve remote or teleworking and will be normal working hours.

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agencys obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Essential Job Functions (EJFs):

Attends work on a regular basis and may be asked to work a specific shift schedule or at times even a rotating schedule extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Establish track and maintain internal record-keeping systems ensuring all files are accurate up-to-date and securely stored. Manage confidential documents with discretion facilitating the creation transmission reproduction and appropriate distribution of records in compliance with agency policies and regulations. 20%

Serve as a key point of contact by communicating professionally and effectively with the public internal staff government agencies and private organizations. Provide timely responses to inquiries regarding agency rules regulations policies and procedures while maintaining a positive and service-oriented approach to stakeholder engagement. 15%

Obtains equipment services and supplies needed by the department by maintaining an inventory of office supplies furniture and equipment determining the appropriate method to pay for goods or services purchased by the department following policy and procedures and utilizing the appropriate process. 15%

Organize and coordinate meetings conferences and seminars by scheduling preparing agendas arranging logistics and ensuring all necessary materials are available. Facilitate communication before during and after events providing documentation and follow-ups to support successful outcomes. Handles travel arrangements requests and vouchers for reimbursement. Monitor and initiate purchases of office supplies training materials conference registrations. 15%

Gather review and analyze documents and data to provide technical assistance and administrative support. Prepares and routes reports and forms to Director and/or Area leadership to obtain approval via electronic signature. Compiles and reviews studies and other documents to ensure quality accuracy and compliance with facility and department guidelines. Assist in compiling information for audits compliance checks and other reporting needs. 15%

Maintain structured and efficient filing systems to support easy retrieval and secure storage of documents. Manage incoming and outgoing communications by answering phone calls distributing mail and directing inquiries to appropriate personnel. Coordinate workflow between different organizational units order office supplies and equipment and ensure the office environment remains organized and functional. 15%

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agencys obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. 5%

Knowledge Skills and Abilities (KSAs):

Knowledge of office practices and administrative procedures.

Knowledge of business English spelling and grammar.

Knowledge of state travel policy and procedure.

Knowledge of record keeping and filing systems.

Knowledge of HIPPA laws.

Skilled in written communications.

Skilled in proofreading and editing.

Skilled in verbal communications.

Skilled in time keeping.

Skilled in Microsoft office products.

Ability to implement administrative procedures and to evaluate their effectiveness; to interpret rules regulations policies and procedures; to communicate effectively and to train others.

Ability to work independently and as a team member.

Ability to manage multiple projects while meeting timelines.

Ability to prepare correspondence forms and requisitions.

Ability to implement administrative procedures and to evaluate their effectiveness.

Ability to communicate efficiently and effectively using both written and verbal skills.

Ability to interpret complex rules regulations policies and procedures.

Ability to maintain confidential information and secure documents.

Registrations Licensure Requirements or Certifications:

None

Initial Screening Criteria:

At least two (2) years experience in a professional support role.

Additional Information:

Applicants must pass a fingerprint criminal background check pre-employment drug screen and registry checks including the Client Abuse/Neglect Reporting System (CANRS) Nurse Aid Medication Aide and Employee Misconduct List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.

Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention healthcare workers are at significant risk for acquiring or transmitting hepatitis B measles mumps rubella varicella (chicken pox) tetanus diphtheria pertussis (whooping cough) and influenza. All these diseases are vaccine preventable. Vaccines may be provided. As a result state hospital policy requires employees be vaccinated according to their level of contact with the event you choose to not be immunized for the influenza virus you may be required to wear a mask and take other protective measures.

Review our Tips for Success when applying for jobs at DFPS DSHS and HHSC.

Active Duty Military Reservists Guardsmen and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include but not limited tothose listed in this posting. All active-duty military reservists guardsmen and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditors Job Descriptions Military Crosswalk and Military Crosswalk Guide at Texas State Auditors Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA) HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application contact the HHS Employee Service Center at 1-. If you are contacted for an interview and need accommodation to participate in the interview process please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework. Please note all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.