Ardent Services, LLC Temporary Fleet Coordinator

We are among the premier providers of specialty electrical and instrumentation (E&I) services for the nations process industries. Our offerings include high-quality power control and process automation services as well as panel fabrication renewable energy and energy retrofit solutions.

• Administer vehicle assignments transfers acquisitions and disposals
• Maintain driver records MVR approvals license information and CDL Clearinghouse compliance.
• Coordinate vehicle registrations inspections insurance documentation and compliance requirements.
• Manage fleet asset records including active inactive and down units.
• Administer GPS and telematics systems including device tracking and troubleshooting.
• Support fleet maintenance activities recalls repair approvals and vendor coordination.
• Reconcile fleet-related invoices billing credits and maintenance expenses.
• Prepare and maintain fleet reports compliance records and operational tracking data.
• Serve as a fleet resource for drivers operations personnel and administrative teams.
• Administer the companys asset tracking program for tools and equipment valued at $1000 or greater including data entry assignment documentation audits transfers and reporting to support operational and financial controls.

Required:

• Valid drivers license with an acceptable driving record.
• Administrative experience preferably supporting fleet operations transportation equipment management logistics or a related function.
• Experience maintaining detailed records and managing multiple administrative processes simultaneously.
• Proficiency with Microsoft Office Suite particularly Excel Outlook and Word.
• Ability to learn and effectively utilize fleet management GPS/telematics vehicle management and HR-related information systems.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Effective verbal and written communication skills with the ability to interact professionally with employees managers vendors and external agencies.
• Ability to prioritize workload meet deadlines and manage competing priorities in a fast-paced environment.
• Demonstrated ability to maintain confidential employee driver and company asset information.
• Strong problem-solving and customer service skills with a focus on supporting field operations and drivers.
• Ability to analyze billing compliance and operational data to identify discrepancies and ensure accuracy.
• Proven experience coordinating with multiple departments and external vendors to resolve issues and maintain service continuity.

• Primarily works in an office environment with frequent use of a computer phone and other standard office equipment.
• Frequently required to sit stand walk reach and use hands and fingers to operate computer equipment and handle documents.
• Must be able to communicate effectively in person by telephone and through electronic communications.
• Occasionally required to travel to company offices vendor locations vehicle storage areas or job sites to inspect assets verify information or support fleet operations.
• May occasionally be required to enter vehicle yards maintenance facilities or outdoor work environments where exposure to varying weather conditions may occur.
• Must be able to review vehicle information inspection reports registrations and other documentation in both electronic and paper formats.
• Occasionally required to lift and carry files supplies or equipment weighing up to 25 pounds.
• Ability to maintain regular attendance and work extended hours when necessary to meet business needs.

• Primarily works in a professional office environment using a computer telephone and fleet management systems to support daily operations.
• Regular interaction with employees drivers supervisors vendors leasing companies maintenance providers insurance representatives and regulatory agencies.
• Frequently required to visit company yards parking locations distribution centers maintenance facilities and vendor locations to coordinate vehicle assignments transfers inspections registrations and fleet activities.
• May be required to drive or arrange transportation of company vehicles and trucks between company locations maintenance facilities dealerships upfitters inspection sites and other service providers.
• Occasionally works in outdoor environments and around moving vehicles construction equipment and active fleet operations where exposure to varying weather conditions noise dust and traffic may occur.
• Requires balancing administrative responsibilities with field-based coordination to ensure fleet assets remain compliant properly maintained and available to support business operations.
• Must be able to manage multiple priorities while maintaining a high level of accuracy organization customer service and confidentiality.

• Comprehensive health coverage (medical dental vision prescription)
• Telehealth access and HSA/FSA options
• Employer-paid Life Accident and Disability Insurance
• Paid time off 7 paid holidays
• Opportunities for professional growth through educational assistance and career development programs
• 401(k) Savings Plan
• College Coach and
• Employee Assistance Program

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