Archives Associate

If you need assistance with the application process please contact the Office of Human Resources ator or visit theHuman Resources Home Page.

Position Details

Position Title:
Archives Associate

Position Type:
Staff

Location:
Moorhead

Employment Type:
Hourly Non-Exempt

Benefit Eligible:
Yes

General Employment Period:
January-December

General Work Schedule (days of week):
Monday-Friday

General shift hours:
September-April: Monday-Friday 8:00-4:30 (when classes are in session); Monday-Friday 8:30-1:00 (when classes are not in session)May-August: Monday-Friday 8:30-1:00

Job Summary:

Position Summary
The mission of the Concordia College Archives is to preserve and provide access to the historical legal fiscal and administrative documents of the College. This position serves an important role in providing access to archival collections assisting with outreach initiatives answering reference queries within the Archives and the Library processing materials and digitizing addition this position leads the operation of the archives by maintaining statistics updating webpages and completing other office management duties.

To accomplish this work this position requires the ability to function within multiple software systems and have a basic understanding of archival concepts and processes. Essential skills for this position include problem solving the ability to work independently and excellent communication skills.

Position Responsibilities

1. Staff Supervision

• Hire and onboard student employees
• Supervise and manage the daily tasks of student employees
• Assist College Archivist in managing the work of archives interns
• Collaborate with the College Archivist to plan projects and workflows
• Assist in updating and maintaining training manuals & handbooks

2. Digital Collections

• Scan and upload digital surrogates into content management systems
• Maintain digital records repositories
• Capture and preserve born-digital records
• Convert legacy media to digital format for upload to digital records repositories

3. Collections Management

• Accession incoming donations
• Maintain donor records
• Execute basic preservation strategies for incoming donations
• Arrange and describe collections as identified in processing plans
• Assist in maintaining the Archives collection management system

4. Public Services

• Answer directional and reference questions at the Archives public service desk
• Answer directional and reference questions at the Librarys public service desk as needed
• Mediate phone and email reference queries
• Assist with researching editing and designing exhibits social media posts and newsletter articles

5. Office Administration

• Manage linear feet donation and usage statistics
• Inventory and order supplies
• Participate in library staff meetings
• Serve on relevant library committees
• Complete other duties as assigned

Experience and Education

Required: Bachelors Degree or equivalent experience; Knowledge of computers and Microsoft Office; Basic operating knowledge of photocopiers scanners and video equipment; Customer service experience

Preferred: Bachelors degree in Heritage and Museum Studies Museum Studies Public History or History; Previous experience in an information management environment (e.g. library archives museum); knowledge of Microsoft SharePoint system; knowledge of data management tools such as CuadraStar or ArchivEra

Skills and Abilities

• Strong written and oral communication skills
• Strong interpersonal skills
• Experience with project development and management
• Experience supervising staff
• Demonstrated ability to work independently
• Experience with prioritizing and scheduling workflows
• Demonstrated ability to maintain confidentiality
• Experience with highly detail-oriented work
• Experience participating in or assisting with primary source research
• Ability to work effectively with diversified populations

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Years
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP ELCA schools and Tuition Exchange Inc.
• Extras: access to athletic facilities library fitness classes athletic events theatre events purchase dining on campus free MATbus rides
• Salary 17.00 - 20.00USDHourly Wage

The final salary will be determined based on factors such as education experience skills certifications and alignment with the positions requirements. Other considerations may include internal equity and market conditions.

Employment Contingencies:
Background Check

Special Instructions to Applicants:

Documents Needed to Apply

• Required Documents
  • Resume/Curriculum Vitae
  • Cover Letter
  • List of References: Contact information for at least three professional references (name title organization email and phone number)
• Optional Documents
  
  • Licensure
  • Certification
  • Training
  • Other

Nondiscrimination Statement

Concordia College does not discriminate against any employee or applicant for employment on the basis of race color creed sex religion national origin age veteran status disability genetic information sexual orientation gender identity marital status familial status public assistance status membership or activity in a local human rights commission or any other legally protected status. The College is committed to providing equal opportunity in employment and fostering an inclusive and respectful environment for all. Reasonable accommodations are available to qualified individuals with disabilities throughout the recruitment process.

Inquiries regarding this policy may be directed to the Office of Human Resources Concordia College 901 8th Street South Moorhead MN 56562 .

Required Experience:

IC