Appeal Coordinator

Job Title: Appeal Coordinator
Location: Curia Office: Finance
Responsible to: Controller FLSA Code: Exempt (Salaried)

Pay Range: based on experience & education level

I. JOB SUMMARY

This position serves a critical administrative support role for The Appeal in the Diocese of Columbus. This position reports to the Finance Department and works closely with the Diocese of Columbus Finance and Appeal team Faith Focus Consulting staff donors parishes and Appeal volunteers in the Diocese of Columbus. This position is responsible for supporting all areas of The Appeal for the Diocese of Columbus. This includes but is not limited to gift acknowledgement donor relations stewardship special events reports and maintaining the organizations donor database.

This job description reflects managements assignment of essential job responsibilities; it does not
prescribe or restrict the tasks that may be assigned. All the duties and standards within this job description
will be performed according to the established policies procedures and guidelines outlined in the Diocesan policy and procedures manuals.

II. ESSENTIAL JOB RESPONSIBILITIES

ADMINISTRATIVE SUPPORT
Prepare correspondence acknowledgment letters and documentation according to diocesan protocols
Prepare weekly progress reports evaluating the status of The Appeal and distribute to parishes Faith Focus and diocesan staff
Follow-through to make certain all daily/weekly tasks on timelines are completed
Oversee mailings and printer deadlines
Prepare and coordinate parish Appeal materials pick-up/packing day
Respond to donor and parish questions by phone email or correspondence
Support the office with reception duties and smooth office operations
Act as the point person in the office between Faith Focus Staff Sr. Directors and other diocesan offices

DATABASE MANAGEMENT
Maintain donor software database including all data entry and report preparation
Facilitate timely gift entry programs into ParishSoft
Coordinate a contact management system for the Office of Advancement including executive development program and communications functions
Research prospect information from public records
Prepare and maintain information on top prospects
Maintain all Appeal records to maintain integrity of data (duplicate bad address deceased or inactive records)
Maintain gift records in cooperation with accounting department (donor files pledge cards correspondence etc.)
Provide support and identify training in support of staff members and on accurate and appropriate use of database

MEETING COORDINATION
Assist in facilitation of internal and external meetings as needed including:
- Scheduling
- Sending notices
- Preparing agenda and any handouts
- Reserving location
- Making provisions for refreshments as required
- Prepare and distribute meeting minutes (as needed)

SPECIAL EVENTS
Work with the planning and implementation of all special events that support The Appeal (seminars workshops kickoff events recognition and thank you gatherings)
Secure and coordinate venue and catering
Oversee invitations mailing list and mailing
Coordinate the evening events entertainment and all supporting details
Oversee set up event day details and clean up
Follow-up on any thank yous or outstanding tasks related to the event

ONGOING DEVELOPMENT DUTIES
Assist in the coordination of year-round fundraising efforts on behalf of the Diocese
Maintain donor software database including all data entry and report preparation
Prepare acknowledgment letters
Complete other duties as assigned

III. OTHER POSITION RESPONSIBILITIES
1. Complies with federal state and local safety laws.
2. Maintains a neat and safe work area.
3. Performs other duties as assigned.

IV. POSITION QUALIFICATIONS
To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required: Compliance with BCI&I background checks and completion of Protecting Gods Children program.

Education: Bachelors degree or High School Diploma with relative years of experience.

Experience: Minimum 3-5 years experience in operations of not-for-profit fundraising activities is a plus.

Job Related Skills: Outstanding written and oral communication skills. Must be proficient in Microsoft Word Excel Outlook. Prefer experience in QuickBooks PowerPoint and Teams. Customer service orientation and attitude with a proven ability to assess and solve problems. Ability to work independently and a self-starter An understanding of the philanthropic process; fundraising experience preferred. Candidate must have a valid drivers license.

Interpersonal Skills: Work with others in a collaborative team environment to achieve group goals;

demonstrate human relationship skills when dealing with co-workers those we serve vendors and the

general public.

Language Skills: Reading and comprehending instructions; write correspondence and memos; effectively

communicate to customers vendors and other employees of the Diocese.

Mathematical Skills: Perform basic accounting functions using automated system; add subtract

multiply and divide in all units of measure using whole numbers common fractions and decimals;

compute rate ratio and percent; draw and interpret bar graphs.

Reasoning Ability: Apply common sense understanding to cany out detailed and complex written or oral

instructions; communicate sensitive information; define problems collect data establish facts and draw

valid conclusions; interpret a variety of technical instructions in mathematical or diagram form.

Working Environment: Practice the highest standards of integrity professionalism and confidentiality;

organize workload and multi-task; work under pressure and meet deadlines.

V. PHYSICAL STRENGTH DEMANDS
The Physical Demands Strength Rating reflects the estimated overall strength requirement of the job. It represents the strength requirements which are considered to be important for average successful work performance.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently and/or a negligible amount of force constantly (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount a job should be rated Light Work (1) when it requires walking or standing to a significant degree; or (2) when it
requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace especially in an industrial setting can be and is physically demanding of a worker even though the amount of force exerted is negligible.