APAR Clerk

SUMMARY:

As an AP/AR Clerk you will be responsible for communicating with the department manager and customers/vendors regarding receivables and payables matters in a timely fashion ensuring the integrity of outgoing payments & cash flow and generating monthly addition the AP/AR Clerk is responsible for booking payables/receivables in the system and processing payments to vendors. Top candidates must have strong attention-to-detail and multi-tasking skills with the ability to manage and analyze complex and high volumes of data and be deadline-oriented with a high level of accuracy.

KEY RESPONSIBILITIES:

• Understand customer and vendor order processing
• Ensures billings and receivables are correctly processed in a timely manner.
• Addresses and corrects any discrepancies in accounts or billings. Report all discrepancies to the manager
• Process all payment transactions such as ACH wires and paper checks.
• Data entry validation and processing of various types of invoices
• Retrieve third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance paying invoices and preparing annual 1099 forms for distribution to vendors.
• Assist with all internal & external audit activity including planning preparation and data gathering.
• Assist with standardizing procedures to generate efficiency in-house and create internal templates to be used by the company.
• Adherence to Generally Accepted Accounting Policies (GAAP).
• Maintain organization of all AP/AR documents and related information.
• Update Red Sky and NetSuite accounting platforms.

MINIMUM QUALIFICATIONS:

• 2 years of accounting accounts receivables accounts payable experience preferred.
• High level of proficiency in Accounting Systems and Microsoft Excel.
• Experience in invoicing accounts payable accounts receivable best practices.
• Strong problem-solving ability and analytical skills including root cause analysis.
• Prior experience in cash management (collections account reconciliations payment processing)
• Prior experience in collections.
• Demonstrated ability to effectively communicate with excellent written verbal presentation and listening skills.
• Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Specific vision abilities include close vision distance vision color vision peripheral vision depth perception and ability to adjust focus.
• While performing the duties of this job the employee is regularly required to talk and hear.
• This position requires the ability to occasionally lift office products and supplies up to 15 pounds.
• Ability to sit for long periods; stand and walk frequently; and bend stoop and reach occasionally.

Starting Pay: $24.00 to $30.00 per hour