AP Specialist

The Accounts Payable Specialist is responsible for the timely and accurate processing of vendor invoices and payments while maintaining compliance with company policies and accounting procedures. This role supports the organizations financial operations by verifying invoices maintaining accounts payable records resolving payment discrepancies and providing excellent service to internal stakeholders and vendors.

• Receive review and verify invoices for accuracy proper documentation and approval prior to payment.
• Code and enter vendor invoices into the accounting system.
• Process payments through check runs wire transfers ACH transactions or other approved payment methods.
• Maintain accurate records of outstanding payables and payment activity.
• Monitor accounts payable transactions to ensure vendors are paid accurately and on time.

• Respond to vendor inquiries regarding invoices payments and account status.
• Research and resolve invoice discrepancies payment issues and vendor concerns.
• Collaborate with internal departments to obtain information necessary for invoice processing and issue resolution.

• Verify financial documents for payment processing audit support and tax reporting purposes.
• Maintain accurate and organized accounts payable files and records.
• Ensure compliance with company policies accounting procedures and internal controls.

• Provide clerical and administrative support to the Accounting and Finance team as needed.
• Assist with special projects and other duties as assigned.

• Must be at least 18 years of age
• HS diploma or equivalent. Associates degree in Accounting Finance or a related field preferred.
• Valid drivers license
• 12 years of accounts payable bookkeeping or general accounting experience required.
• Experience with invoice processing and vendor management preferred.
• Experience using Microsoft Business Central preferred.
• Experience using SharePoint preferred.

Working conditions and physical demands for this role

• Primarily works in an office environment.
• Frequently operates a computer and standard office equipment including printers copiers and scanners.
• May periodically move throughout the office to access equipment files and other resources.
• Must be able to communicate clearly and effectively with employees vendors and other stakeholders.
• Ability to remain stationary for extended periods while performing computer-based work.

Note: The statements above are intended to describe the general nature and level of work being performed by people assigned to the job. They are not construed to be an exhaustive list of responsibilities duties and skills required of personnel. Furthermore they do not establish a contract for employment and are subject to change at the discretion of the employer.

Predictive Index Assessment

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Aviations Pay Range

$21.00 - $24.00/hr. bonus benefits.

The Modern Aviation pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job education experience knowledge skills and abilities as well as internal equity alignment with market data or other laws.

Modern Aviation offers a comprehensive benefits package for eligible employees including medical dental and vision insurance; company-paid life and disability coverage; 401(k) with company match; paid time off and holidays; and additional voluntary benefit options.

Equal Employment Opportunity

Modern Aviation is committed to providing equal employment opportunities to all qualified applicants and employees. Employment decisions are made without regard to race color religion sex sexual orientation gender identity or expression national origin age disability protected veteran status or any other status protected by applicable federal state or local laws. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the role.

Applicants must be legally authorized to work in the United States for any employer. Modern Aviation is unable to sponsor or assume sponsorship of an employment visa.

If you require accommodations during the interview process or have questions please contact .