AMP & COTA Fiscal Coordinator Part-Time

Join the vibrant community at California State University Long Beach (CSULB)!

Located just three miles from the Pacific Ocean CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campusone of the largest in the CSU systemserves more than 42000 students and is known for its commitment to student success innovation and impactful academic and research initiatives.

As a member of the CSULB community youll experience a dynamic environment filled with cultural landmarks collaborative energy and opportunities to make a meaningful difference.

Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy offering miles of beaches year-round sunshine a thriving arts and food scene and convenient access to both Los Angeles and Orange County. Its an ideal place to grow your career while enjoying everything Southern California has to offer.

Join the California State University (CSU) and explore career opportunities that advance student success and strengthen Californias futureoffering competitive compensation comprehensive benefits and professional growth.

This position will serve as the primary point of contact for fiscal and HR processes for the Advanced Media Productions (AMP) department. Additionally this role will assist COTA faculty with travel related information sharing processing purchases and reconciliation.

• COTA fiscal processing for faculty awards - Prepare process and submit fiscal transactions for faculty travel within COTA ensuring that expenses are charged to correct funds and accounts. Enter travel related transactions into the department FASS for COTA units as applicable. Assist COTA faculty with questions related to RSCA /grant/ other award related policies and expenses related to the purchase of travel materials and reimbursements; Refer COTA faculty to online resources or HR personnel as needed.
• AMP fiscal processing - Prepare process and submit financial transactions for all expenses in AMP ensuring that expenses are charged to the correct fund and account numbers. Using Data Warehouse reporting enter track and reconcile all AMP related expenses into the FASS. Enter update and reconcile all AMP pcard transactions and submit expense requests through CSUBuy/Concur.
• AMP HR processing - Process all AMP-related time-keeping transactions for staff and student employees. Draft student employee position descriptions and monitor student work hours. Facilitate the processing of student hires.

Advanced Media Productions

0.50 time-base part-time.

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Administrative Support Coordinator II

Salary placement is determined by the education experience and qualifications the candidate brings to the position internal equity and the hiring departments fiscal resources.

• Hiring Range: The hiring range for this position is$2183.50 (Step 1) $2609.50 (Step 10) per month per month commensurate with candidates education experience skills and training.
• CSU Classification Salary Range (Part-Time 0.50 FTE): $2183.50 (Step 1) - $3181 (Step 20) per month commensurate with candidates education experience skills and training.

At California State University (CSU) we prioritize the health growth and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type classification and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service) 14 paid holidays and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical dental and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan along with voluntary savings options such as 403(b) 401(k) and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs professional development opportunities and insurance options including life disability and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summaryfor details specific to their position. Additionally the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

The ideal candidate demonstrates comprehensive knowledge of university infrastructure policies and procedures along with excellent written and oral communication skills to effectively engage with both campus and external communities. They possess strong organizational abilities and the initiative to manage tasks independently while also maintaining a broad strategic perspective that allows them to anticipate challenges assess impacts and develop effective solutions. Proficiency in PC applications including Word Excel and ERP systems within a campus CMS environment is essential. The candidate excels in interpersonal interactions across all levels leveraging strong negotiation and persuasion skills to achieve results and drive projects forward efficiently all while consistently demonstrating outstanding communication and organizational strengths.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies procedures and guidelines including but not limited to safety civility information security and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the universitys commitment to a vision of excellence.

Equivalent to four years of administrative support experience required.

At least two years experience processing fiscal transactions in a fast-paced environment preferred

Knowledge of travel policies and experience effectively understanding and applying complex policies preferred

Familiarity with ERP software (Concur CSUBuy PeopleSoft etc.) a plus

Click Apply Now to complete the CSULB Online Employment Application.

Please fill out the application completely. It is important that all sections of the online application are completed fully and accurately. Be sure to include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less).

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

Consistent with California law and federal civil rights laws CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity national origin or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

California State University Long Beach expects respectful professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior treating others with civility and respect and refusing to tolerate abusive conduct is expected of all employees.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact .

California State University Long Beach as part of the CSU system is a State of California Employer. As such the University requires all employees upon date of hire to reside in the State of California.

As of January 1 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.