Alumni Relations and Engagement Program Intern
Job Location:
Madison, OH - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Overview
The Wisconsin Foundation and Alumni Association (WFAA) the private fundraising and alumni relations organization for UWMadison is hiring for an Alumni Engagement and Awards Program Intern for the academic year. This is a great opportunity for a student who is curious organized and excited to help recognize outstanding Badgers while gaining meaningful experience in alumni relations and nonprofit work.
In this hands-on internship you will build skills in alumni relations higher education advancement program administration communications research and event support. You will contribute to a variety of alumni engagement initiatives with a primary focus on the Wisconsin Alumni Associations Alumni Awards program.
Working closely with the Senior Director of Administrative Programs and members of the Alumni Relations and Engagement team you will help research prospective award nominees prepare award and stewardship materials manage program data support communications coordinate event logistics and contribute to special projects that celebrate alumni achievement and strengthen Badger connections.
The intern is an ambassador for WFAA and UWMadison and will have opportunities to interact with alumni university partners volunteers and staff while gaining valuable exposure to nonprofit advancement and alumni relations.
Hourly Rate:$16.00/hour
Hours:Approximately 1015 hours per week with the opportunity for additional hours during academic breaks and summer months.
Duration: Summer through the academic year.
What Youll Gain:
- Practical experience in alumni and constituent engagement
- Opportunities to build program and project coordination skills
- Experience conducting research and identifying alumni achievements
- Practice developing professional writing and communications materials
- Exposure to event planning preparation and on-site execution
- Insight into stewardship and donor engagement practices
- Familiarity with database CRM and information-management systems
- A closer look at nonprofit and higher education administration
- Collaboration with university and advancement professionals
Who is WFAA
The Wisconsin Foundation and Alumni Association is a private nonprofit corporation that encourages individuals and organizations to make gifts to the university and to connect with the 2014 the UW Foundation merged with the Wisconsin Alumni Association to better serve a growing population of UW alumni and donors. We believe that private support grows out of good relationships between campus leaders faculty and program staff who need support and the alumni and friends who want to invest in UWMadison. We provide important engagement opportunities to link UWMadison alumni to each other and to their alma mater building a strong community of Badgers.
Diversity and Inclusion:
Just as the university community benefits from differing viewpoints perspectives and experiences inclusion and diversity are imperative for the success of our mission. WFAA values people and the differences that they bring to the organization and creates an environment in which all staff members and constituents feel respected and have opportunities to thrive.
Essential Functions
Participate in Team Meetings and Professional Development Opportunities
- Attend team meetings trainings and program planning sessions.
- Develop an understanding of WFAA UWMadison and alumni engagement best practices.
- Learn about nonprofit administration event planning and alumni relations.
Support the Alumni Awards Program
- Research prospective award nominees using internal and external resources.
- Review news articles publications and reports to identify alumni accomplishments and emerging nominees.
- Draft and edit award nomination materials.
- Assist with the preparation of materials for award selection committees.
- Organize recipient information biographies itineraries and event materials.
- Participate in award planning and selection processes.
- Assist with stewardship and recipient communications.
Support Alumni Engagement Programs and Special Projects
- Conduct research and present findings to support engagement initiatives.
- Assist with volunteer council and alumni engagement projects.
- Support special projects related to constituent engagement and program operations.
- Collaborate with staff across the Alumni Relations and Engagement division.
Communications and Marketing Support
- Assist with reviewing marketing and promotional materials.
- Help gather and maintain alumni biographical professional and social media information.
- Draft correspondence thank-you notes stewardship communications and other program materials.
- Support outreach efforts that promote alumni programs and events.
Data Management and Administrative Support
- Assist with data entry and record maintenance in organizational databases and systems.
- Review verify and update constituent information.
- Support reporting list management and documentation projects.
- Maintain organized program files and materials.
- Assist with customer service and constituent inquiries as needed.
Event Planning and Execution
- Assist with event planning preparation and logistics.
- Prepare name badges attendee materials signage and event collateral.
- Support registration and welcome areas during events.
- Greet and assist event attendees to help create a welcoming experience.
- Assist with event setup on-site execution and teardown.
Additional Responsibilities
- Become familiar with WFAA programs and initiatives.
- Provide thoughtful helpful service to alumni donors volunteers and campus partners.
- Represent UWMadison and WFAA in a positive and professional way.
- Perform other duties as assigned.
Qualifications
Required Qualifications
- Currently enrolled in post-secondary degree program.
Other Qualifications
- Interest in alumni relations nonprofit organizations higher education communications marketing public relations event planning or related fields.
- Strong written and verbal communication skills.
- Strong research organizational and analytical skills.
- Attention to detail and commitment to producing accurate work.
- Ability to manage multiple priorities and meet deadlines.
- Ability to work independently and collaboratively as part of a team.
- Experience with customer service events student organizations communications research or project coordination is helpful.
- Familiarity with Microsoft Office Suite and basic database or spreadsheet work.
- This is an active hands-on role. During event setup and execution the position will be mostly on-site and may require standing walking and moving around for extended periods. Candidates may need to be able to lift and carry up to 20 pounds.
The Wisconsin Foundation and Alumni Association is an Equal Opportunity Employer *The Wisconsin Foundation and Alumni Association is the doing business as name of the merged organization comprising the University of Wisconsin Foundation () and the Wisconsin Alumni Association (). Its legal corporate name is registered as the University of Wisconsin Foundation.
Required Experience:
Intern
About Company
The Wisconsin Foundation and Alumni Association combines the expertise of the University of Wisconsin Foundation and the Wisconsin Alumni Association to strengthen and enhance UW–Madison’s status as a world-class university.
