Alliance Executive Assistant

Description -

• Coordinate end-to-end planning and execution of Canon Alliance governance forums including Presidential Meetings Steering Committees Joint Business Meetings (JBMs) and executive reviews.
• Track executive decisions action items and follow-up commitments across HP and Canon leadership teams.
• Prepare executive briefing materials presentations meeting summaries and communication packages for senior leadership.
• Manage governance calendars meeting cadence and key business milestones.
• Coordinate executive visits customer events and alliance workshops including logistics and travel arrangements.
• Serve as a primary liaison between HP and Canon stakeholders ensuring effective communication and coordination across global teams.
• Maintain alliance documentation SharePoint sites meeting repositories and governance records.
• Support event spending purchase orders invoices and expense tracking.
• Assist with business operations activities including reporting planning reviews and executive dashboards.
• Handle highly confidential information with professionalism discretion and sound judgment.

Additional Preferred Experience

• Experience supporting Vice Presidents or senior executives in a global organization.
• Experience coordinating executive-level meetings governance processes and large-scale business events.
• Experience working with strategic partners alliances or cross-company programs.

Education & Experience Recommended

• High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
• Typically has 6-8 years of related work experience preferably in senior/advanced general administrative support office services or a related field.

Knowledge & Skills

• Accounting
• Administrative Support
• Billing
• Booking (Sales)
• Calendar Management
• Customer Data Management
• Data Entry
• Expense Reports
• Finance
• Front Office
• Invoicing
• Marketing
• Microsoft SharePoint
• Office Equipment
• Office Management
• Office Supply Management
• Presentation Software
• Purchasing
• SAP Applications
• Travel Arrangements

Cross-Org Skills

• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope

Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

Complexity

Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Disclaimer

This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties skills responsibilities knowledge etc. These may be subject to change and additional functions may be assigned as needed by management.

Pay & Benefits

The pay range for this position is $32 to $49 USD per hour (applies to United

States of America candidates only). Pay varies by work location job-related

knowledge skills and experience.

Benefits:

HP offers a comprehensive benefits package for this position including:

• Health insurance
• Dental insurance
• Vision insurance
• Long term/short term disability insurance
• Employee assistance program
• Flexible spending account
• Life insurance
• Generous time off policies including;
• 4-12 weeks fully paid parental leave based on tenure
• 13 paid holidays
• 15 days paid time off

• US benefits overview compensation and benefits information is accurate as of the date of this

  posting. The Company reserves the right to modify this information at any time

  with or without notice subject to applicable law.

  Job -

  Administration

  Schedule -

  Full time

  Shift -

  No shift premium (United States of America)

  Travel -

  No

  Relocation -

  Yes

  Equal Opportunity Employer (EEO) -

  HP Inc. provides equal employment opportunity to all employees and prospective employees without regard to race color religion sex national origin ancestry citizenship sexual orientation age disability or status as a protected veteran marital status familial status physical or mental disability medical condition pregnancy genetic predisposition or carrier status uniformed service status political affiliation or any other characteristic protected by applicable national federal state and local law(s).

  Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

  For more information review HPsEEO Policy or read about your rights as an applicant under the law here: Know Your Rights: Workplace Discrimination is Illegal